Recorder: Dana Wiggins
ATTENDING – Tex Haeuser, Dana Wiggins, Rick Angell, Debbie Riley, Elaine Brownell, Frank Arsenault, John McCall, Elsa Peters.
OPENING PRAYER – passages shared from Eckhart Tolle's book, A New Earth.
REVIEW OF FEBRUARY MINUTES – approved as read.
MINISTER'S TIME – John McCall: Life of church is going well with good attendance. Energy is on an upswing. Some key words throughout Lent will be used such as "Rising" and "Testing".
Elsa: Opened discussion on a new Lenten liturgy; accepted by all.
LENTEN EVENTS – Debbie will ask Kathy Cotter about Lenten Library materials.
(March 9, 7-7:30 a.m., followed by chancel service at 7:30 a.m.) SL&W hosts the Ash Wednesday breakfast – Simple fare of scones, muffins, fruit and beverages offered for 27 participants. Elaine, Dana and Debbie set up night before and Tex, Frank and Dana served in morning. Sexton was emailed to request table and coffee pot set up.
HOLY WEEK – School vacation falls within Holy Week so this may alter attendance patterns.
(April 17, time?) Palm Sunday – Debbie and Elaine organized palms last year, finding them stored in the downstairs fridge and in a box by the office. They placed in tall vases in the morning for the ushers to hand out. Many were collected and saved after the service for table decorations for the Soup Supper on the following Friday.
(April 21, 7:30 p.m. service) Maundy Thursday communion offered by intinction at 7:30, (may need 2 ushers, 2 deacons, 2 chalices and 2 and half loaves).
(April 22, 6pm service and 7:30 p.m. service) Good Friday Soup Supper(6:00-7:15 p.m.) – co-hosted by SL&W and Guild, serving approx. 80 between two services that evening. Tex and Rick offered to work in the kitchen. Elaine will organize 10 soup donations and serving help from the Guild. Bry Wiggins will bake bread. Dana will help serve and list menu items on easel. Some will meet night before to set up and decorate tables (Debbie used palms last year-left from Sunday's service).
(April 22, 23, 24) Easter Vigil - sign ups March 13 through April 17. The vigil begins after the 7:30 p.m. service on Good Friday and ends after Sunrise service on Easter morning.
(April 24, 6:00 a.m.) Sunrise Service led by Elsa – communion offered (may need 2 loaves, 2 chalices and 2 deacons), 100 or more expected.
(April 24, 9:00 a.m. and 11:00 a.m.) Easter Sunday - 2 Sanctuary services led by John.
ELDER LUNCHEON – (June 5) Invitations were discussed: Tex brought a sample to show and Debbie offered to hand address. Deadline for nominations is April 8, one week later than last year. Tex has worked out a schedule for acquiring and deciding on nominations - new and from previous year. Beacon ad calling for nominations was found and will be resubmitted this year with new dates. To cover expenses, Rick will ask the Eskimos for $100 and groceries, stamps and invitation costs come out of the administration budget.
OTHER UPCOMING EVENTS – (March 12) Elaine and Debbie considered availability to help with Joel Pond's baptism at 10:30 a.m. in chapel; (March 26) Auction for Mission trip; (May 15) Children's Celebration Sunday as the last day of church school with the church picnic afterwards; (May 22?) Annual Church Meeting; (June 5) Founder's Day with celebration of Elders of the Church; (June 12) Confirmation Sunday.
Next Meeting: April 7, 2011
Agenda: Dana Minutes: Debbie Prayer: Elaine
Meeting adjourned at 8:40 p.m.
Showing posts with label Spiritual Life and Worship. Show all posts
Showing posts with label Spiritual Life and Worship. Show all posts
Thursday, March 31, 2011
Thursday, February 17, 2011
Spiritual Life and Worship
Meeting Minutes of 2/3/11
Attending: Rick Angell, Dana Wiggins, Deb Riley, Elaine Brownell, Tex Haeuser.
Meeting Start: 7:00 p.m.
Opening Prayer: Once again Elaine offered a prayer of hope and thanksgiving. Deb added her thoughts and prayers for Elaine’s father who recently passed away.
Review of January Minutes: Approved without correction.
Minister’s Time: John was attending a conference and was unable to attend the meeting.
Ash Wednesday, 3/9/11 at 7:00 a.m.: Dana provided the group with an outline of the activities drawn from previous years experience that need to be accomplished for a successful breakfast this year. Decisions on food, personal support, material needs and activity time frames were made. A final review will be made at the 3/3/11 meeting.
Dana is the Team Leader.
Maundy Thursday Communion, 4/21/11
Good Friday Soup Supper, 4/22/11 at 5:30 p.m.: A brief discussion was held covering amount of food required, personnel required and equipment needs. More detailed planning will be done over the next two meetings on 3/3 and 4/7/2011.
Elaine is the Team Leader.
Easter Vigil: Bryan Wiggins will provide a sign up poster that will be placed in the Narthex and near the Wright Pavilion at various times beginning on March 13 and going through April 17 at least. Sign up notices will also be placed in the Beacon and Bulletin.
Easter Sunrise Service: Several members have volunteered to help John/Elsa at the service. A more detailed planning is required over the next two meetings.
Elder Luncheon, 6/5/11: Tex provided the group with a detailed outline listing all of the functions needed to be performed to put the luncheon together. The who, what, and when of each item needs to be identified and them monitored by SL&W.
Tex is the Team Leader.
Possible agenda items for the next meeting:
- Finalize Ash Wednesday plans.
- Maundy Thursday planning.
- Good Friday Soup Supper planning.
- Easter Vigil update.
- Easter Sunrise Service update.
- Elder Lunch detailed planning.
Meeting Adjourned: 8:00 p.m.
Next Meeting: March 3, 2011 at 7:00 p.m.
Attending: Rick Angell, Dana Wiggins, Deb Riley, Elaine Brownell, Tex Haeuser.
Meeting Start: 7:00 p.m.
Opening Prayer: Once again Elaine offered a prayer of hope and thanksgiving. Deb added her thoughts and prayers for Elaine’s father who recently passed away.
Review of January Minutes: Approved without correction.
Minister’s Time: John was attending a conference and was unable to attend the meeting.
Ash Wednesday, 3/9/11 at 7:00 a.m.: Dana provided the group with an outline of the activities drawn from previous years experience that need to be accomplished for a successful breakfast this year. Decisions on food, personal support, material needs and activity time frames were made. A final review will be made at the 3/3/11 meeting.
Dana is the Team Leader.
Maundy Thursday Communion, 4/21/11
Good Friday Soup Supper, 4/22/11 at 5:30 p.m.: A brief discussion was held covering amount of food required, personnel required and equipment needs. More detailed planning will be done over the next two meetings on 3/3 and 4/7/2011.
Elaine is the Team Leader.
Easter Vigil: Bryan Wiggins will provide a sign up poster that will be placed in the Narthex and near the Wright Pavilion at various times beginning on March 13 and going through April 17 at least. Sign up notices will also be placed in the Beacon and Bulletin.
Easter Sunrise Service: Several members have volunteered to help John/Elsa at the service. A more detailed planning is required over the next two meetings.
Elder Luncheon, 6/5/11: Tex provided the group with a detailed outline listing all of the functions needed to be performed to put the luncheon together. The who, what, and when of each item needs to be identified and them monitored by SL&W.
Tex is the Team Leader.
Possible agenda items for the next meeting:
- Finalize Ash Wednesday plans.
- Maundy Thursday planning.
- Good Friday Soup Supper planning.
- Easter Vigil update.
- Easter Sunrise Service update.
- Elder Lunch detailed planning.
Meeting Adjourned: 8:00 p.m.
Next Meeting: March 3, 2011 at 7:00 p.m.
Tuesday, January 18, 2011
Spiritual Life and Worship
Meeting Minutes of January 13, 2011
ATTENDING: Rick Angell, Tex Hauser, Frank Arsenault, Elaine Brownell, Dana Wiggins, John McCall.
OPENING PRAYER: Elaine welcomed everyone with hope for a happy and successful new year.
REVIEW OF DECEMBER MINUTES: approved as is.
MINISTER’S TIME: John informed us that this is "ordinary time" in the church calendar. It is just the rhythm of life combined with the winter season ‘till Lent is with us. Time for all to just breathe out and prepare for what is coming.
UPDATES:
• Conformation classes - are underway and moving forward.
• Lent - Dana has the list of last year's breakfast needs and will get it out to everyone. The breakfast will be March 9th at 7 AM in Wright Pavilion. Last year was attended by approximately 20 people. Last year’s worked well and will be followed again.
Maundy Thursday Communion will be April 21st.
Good Friday Soup Supper will be on April 22nd. Elaine has the names of people who volunteered last year and expressed interest to make soups this year. This is done in conjunction with the Ladies Guild.
Easter Vigil: Poster will be put out by the first Sunday in Lent. If possible it will be out at the Ash Wednesday Breakfast for those attending to possibly sign up. Brian Wiggins will again do a large format poster for people to sign up on as that worked well last year. Sign up reminders also to be in Beacon and e-mail reminders also will be sent out.
Easter Sunrise Service: Committee will be available to assist John and/or Elsa in whatever way possible. Elaine, Frank, Tex, and Dana volunteered to help.
• Outside Banner: Semi resolved. Will be monitored to see if more needs to be done.
• Pew racks/Welcome Packets: Who decides what should be put in pews and packets? Now it is staff driven. Discussed vigorously amongst the group. Possible alternatives brought up were getting a rack to hold the pamphlets and allow people to pick and choose any of interest. John expressed his view that he likes to get as much information to people and let them decide what interests them. He would like any changes, etc. run through him for guidance.
Rick put out an open invitation for anyone interested in joining the Growth Group.
Next meeting is set for February 3rd at 7 PM. John and Frank will be unable to attend.
Possible new business:
• Finalize Lent/Easter activities.
• Start planning for Elder luncheon (possible date June 12th).
ATTENDING: Rick Angell, Tex Hauser, Frank Arsenault, Elaine Brownell, Dana Wiggins, John McCall.
OPENING PRAYER: Elaine welcomed everyone with hope for a happy and successful new year.
REVIEW OF DECEMBER MINUTES: approved as is.
MINISTER’S TIME: John informed us that this is "ordinary time" in the church calendar. It is just the rhythm of life combined with the winter season ‘till Lent is with us. Time for all to just breathe out and prepare for what is coming.
UPDATES:
• Conformation classes - are underway and moving forward.
• Lent - Dana has the list of last year's breakfast needs and will get it out to everyone. The breakfast will be March 9th at 7 AM in Wright Pavilion. Last year was attended by approximately 20 people. Last year’s worked well and will be followed again.
Maundy Thursday Communion will be April 21st.
Good Friday Soup Supper will be on April 22nd. Elaine has the names of people who volunteered last year and expressed interest to make soups this year. This is done in conjunction with the Ladies Guild.
Easter Vigil: Poster will be put out by the first Sunday in Lent. If possible it will be out at the Ash Wednesday Breakfast for those attending to possibly sign up. Brian Wiggins will again do a large format poster for people to sign up on as that worked well last year. Sign up reminders also to be in Beacon and e-mail reminders also will be sent out.
Easter Sunrise Service: Committee will be available to assist John and/or Elsa in whatever way possible. Elaine, Frank, Tex, and Dana volunteered to help.
• Outside Banner: Semi resolved. Will be monitored to see if more needs to be done.
• Pew racks/Welcome Packets: Who decides what should be put in pews and packets? Now it is staff driven. Discussed vigorously amongst the group. Possible alternatives brought up were getting a rack to hold the pamphlets and allow people to pick and choose any of interest. John expressed his view that he likes to get as much information to people and let them decide what interests them. He would like any changes, etc. run through him for guidance.
Rick put out an open invitation for anyone interested in joining the Growth Group.
Next meeting is set for February 3rd at 7 PM. John and Frank will be unable to attend.
Possible new business:
• Finalize Lent/Easter activities.
• Start planning for Elder luncheon (possible date June 12th).
Wednesday, December 15, 2010
Music Committee
Meeting Minutes of December 2, 2010
Present: Shirley Curry, Kim Early, Anna O’Connor, Sheryl Kieran, Peg Carmichael, and Trudi Bakke.
1. October Minutes - reviewed and accepted.
2. Updates:
• Chairs – The Eskimos have donated $400. to start purchasing chairs for the choir room. Shirley will order the first batch of chairs. The Music Committee has requested a new line in the budget for the remaining batches of chairs.
• Robe Repair – Trudi is working on the Children’s Choir robe repairs.
3. The 2011 proposed budget was handed out. It has already been submitted to Cyndi Alden.
4. Christmas Vespers will be held on December 12th from 5:30 to 6:30 p.m. The committee agreed to volunteer to do/bring the following:
• Request table set-up – Kim
• Tablecloths and Paper Products – Sheryl
• Centerpiece - Anna
• Hot Cider – Kim, Peg, Anna
• Tea and Half & Half – Anna
• Cookies – Kim, Trudi, Sheryl, Peg
Trudi will make a pulpit announcement regarding the vesper service on Dec. 5th and will ask Elsa to make one on Dec. 12th. Kim will look for volunteers to hand out programs at both entrances to the sanctuary for the service.
5. Other business:
• Shirley reported that David Wallace has consulted on the organ shutters. He thinks he can work on the shutters to make improvements.
• The 10:00 Christmas Eve service is in good shape and Shirley is still working on the 7:00 service.
• The number of children in the Children’s choir continues to be an issue. The committee discussed the possibility of no choir and keeping the choir, but not singing every month. This could give the children a longer practice timeframe so they could perhaps sing on their own without the adult choir,
The next meeting is set for March 3, 2011.
Present: Shirley Curry, Kim Early, Anna O’Connor, Sheryl Kieran, Peg Carmichael, and Trudi Bakke.
1. October Minutes - reviewed and accepted.
2. Updates:
• Chairs – The Eskimos have donated $400. to start purchasing chairs for the choir room. Shirley will order the first batch of chairs. The Music Committee has requested a new line in the budget for the remaining batches of chairs.
• Robe Repair – Trudi is working on the Children’s Choir robe repairs.
3. The 2011 proposed budget was handed out. It has already been submitted to Cyndi Alden.
4. Christmas Vespers will be held on December 12th from 5:30 to 6:30 p.m. The committee agreed to volunteer to do/bring the following:
• Request table set-up – Kim
• Tablecloths and Paper Products – Sheryl
• Centerpiece - Anna
• Hot Cider – Kim, Peg, Anna
• Tea and Half & Half – Anna
• Cookies – Kim, Trudi, Sheryl, Peg
Trudi will make a pulpit announcement regarding the vesper service on Dec. 5th and will ask Elsa to make one on Dec. 12th. Kim will look for volunteers to hand out programs at both entrances to the sanctuary for the service.
5. Other business:
• Shirley reported that David Wallace has consulted on the organ shutters. He thinks he can work on the shutters to make improvements.
• The 10:00 Christmas Eve service is in good shape and Shirley is still working on the 7:00 service.
• The number of children in the Children’s choir continues to be an issue. The committee discussed the possibility of no choir and keeping the choir, but not singing every month. This could give the children a longer practice timeframe so they could perhaps sing on their own without the adult choir,
The next meeting is set for March 3, 2011.
Spiritual Life and Worship
Meeting Minutes of December 2, 2010
Recorder: Tex Haeuser
Attending: Debbie Riley, Elaine Brownell, Rick Angell, Dana Wiggins, Tex Haeuser, Frank Arsenault and Rev. John McCall.
Opening Prayer: Dana led the group in a prayer based on an appreciation by Depok Chopra that common to most religions is an awareness of an incomprehensible transcendence, the rich fulfillment that comes from this awareness, and a deep joy and energy that comes from sharing this awareness with others.
Minutes: After a follow-up from John on the budget discussion in the minutes—the initial budget meeting has occurred—the team unanimously approved the November 4th minutes as motioned by Debbie and seconded by Rick.
Church List: John indicated (a) that John and Shelly Porter have moved to Bangor and will be transferring their church membership and (b) that Thyra Porter has confirmed after considerate inquiry that she is unlikely to be returning to church after several years of absence. Debbie moved and Rick seconded to move John & Shelly Porter and Thyra Porter to the inactive list. Unanimous approval.
Minister’s Time: John gratefully thanked the team and the rest of the congregation for their prayers and support regarding his back surgery and recovery.
In response to John’s question, the team confirmed that EG&F handles the cake and baby Jesus birthday party (SL&W has a number of responsibilities during Lent).
Advent & Xmas: Elsa has indicated that a number of the changes for the lighting of the candles that she previously had proposed likely will need to wait until next year to be implemented due to her recent double duty. The candelabra, however, will be installed on the 19th, earlier than usual.
For Christmas, Elsa is rewriting the 7:00 service and John is amending the one at 5:00. Part of the 7:00 adjustment is due to needing to better fit the talents of this year’s Children’s Choir. The 10:00 service will be the same.
John will be announcing and putting out the sign-up sheets for reader volunteers for the 10:00 service.
Debbie asked if we advertise our Christmas services. John said that we have done so in the past but that this year’s budget can’t support it. There will, however, be a big play about it on the website, and the local papers do publish notices. Debbie suggested taking a picture of the pageant and sending it to the Press Herald as they likely would print it. Dana will ask Randall Landry if he will take some shots.
Dana mentioned that they are shooting for Jan. 1 for the launch of the new website (which everyone is eagerly confident will be very cool).
Confirmation: Elsa has proposed clarifying that EG&F has the education responsibilities for confirmation by (with some simplification of the details) adjusting items in the budgets for EG&F and SL&W so that there is a Cake and Confirmation line item in the EG&F budget and that the Confirmation item in the SL&W budget is retasked to Membership and Lent & Easter. SL&W still will have a role in the spiritual aspects of confirmation. Elaine will send Elsa an email documenting the team’s unanimous support for the idea.
Old Business: Regarding Cyndi’s response about covering the expense of the table Debbie acquired for Davidson Lounge, Debbie got a check—case closed.
On a related note, Debbie brought up the need to bring the décor of Davidson Lounge a little more up to date; the vacuous Monet print (in the albeit attractive gold frame) was cited as an example. John mentioned that Phyllis Davidson left a bequest for the periodic upkeep of the Lounge and that he would check on the balance of the fund. The team thought that getting the ideas from some of the younger families might be useful in getting a more modern feel for what in effect is the Church’s living room.
Other Business: Dana suggested that the Jan. 2nd communion be by intinction. John agreed.
Dana mentioned volunteers are needed for this Sunday’s communion. Elaine and Tex raised hands, and Rick mentioned that Scott Berry had volunteered.
Dana said that the sign out in front of the Church is not wearing well; it seems weather-beaten. Dana will see if Adam Solinsky, who built the frame, will look at it. The company who did the signs should be asked to look at it also given that it hasn’t been up very long.
Travel: Debbie will be taking a very exciting trip to Africa; Frank recently returned from a vacation in London.
Next Meeting: Due to known absences, the next meeting will not be on the sixth but instead will be on Jan. 13th.
Next Agenda: Tex
Next Minutes: Frank
Recorder: Tex Haeuser
Attending: Debbie Riley, Elaine Brownell, Rick Angell, Dana Wiggins, Tex Haeuser, Frank Arsenault and Rev. John McCall.
Opening Prayer: Dana led the group in a prayer based on an appreciation by Depok Chopra that common to most religions is an awareness of an incomprehensible transcendence, the rich fulfillment that comes from this awareness, and a deep joy and energy that comes from sharing this awareness with others.
Minutes: After a follow-up from John on the budget discussion in the minutes—the initial budget meeting has occurred—the team unanimously approved the November 4th minutes as motioned by Debbie and seconded by Rick.
Church List: John indicated (a) that John and Shelly Porter have moved to Bangor and will be transferring their church membership and (b) that Thyra Porter has confirmed after considerate inquiry that she is unlikely to be returning to church after several years of absence. Debbie moved and Rick seconded to move John & Shelly Porter and Thyra Porter to the inactive list. Unanimous approval.
Minister’s Time: John gratefully thanked the team and the rest of the congregation for their prayers and support regarding his back surgery and recovery.
In response to John’s question, the team confirmed that EG&F handles the cake and baby Jesus birthday party (SL&W has a number of responsibilities during Lent).
Advent & Xmas: Elsa has indicated that a number of the changes for the lighting of the candles that she previously had proposed likely will need to wait until next year to be implemented due to her recent double duty. The candelabra, however, will be installed on the 19th, earlier than usual.
For Christmas, Elsa is rewriting the 7:00 service and John is amending the one at 5:00. Part of the 7:00 adjustment is due to needing to better fit the talents of this year’s Children’s Choir. The 10:00 service will be the same.
John will be announcing and putting out the sign-up sheets for reader volunteers for the 10:00 service.
Debbie asked if we advertise our Christmas services. John said that we have done so in the past but that this year’s budget can’t support it. There will, however, be a big play about it on the website, and the local papers do publish notices. Debbie suggested taking a picture of the pageant and sending it to the Press Herald as they likely would print it. Dana will ask Randall Landry if he will take some shots.
Dana mentioned that they are shooting for Jan. 1 for the launch of the new website (which everyone is eagerly confident will be very cool).
Confirmation: Elsa has proposed clarifying that EG&F has the education responsibilities for confirmation by (with some simplification of the details) adjusting items in the budgets for EG&F and SL&W so that there is a Cake and Confirmation line item in the EG&F budget and that the Confirmation item in the SL&W budget is retasked to Membership and Lent & Easter. SL&W still will have a role in the spiritual aspects of confirmation. Elaine will send Elsa an email documenting the team’s unanimous support for the idea.
Old Business: Regarding Cyndi’s response about covering the expense of the table Debbie acquired for Davidson Lounge, Debbie got a check—case closed.
On a related note, Debbie brought up the need to bring the décor of Davidson Lounge a little more up to date; the vacuous Monet print (in the albeit attractive gold frame) was cited as an example. John mentioned that Phyllis Davidson left a bequest for the periodic upkeep of the Lounge and that he would check on the balance of the fund. The team thought that getting the ideas from some of the younger families might be useful in getting a more modern feel for what in effect is the Church’s living room.
Other Business: Dana suggested that the Jan. 2nd communion be by intinction. John agreed.
Dana mentioned volunteers are needed for this Sunday’s communion. Elaine and Tex raised hands, and Rick mentioned that Scott Berry had volunteered.
Dana said that the sign out in front of the Church is not wearing well; it seems weather-beaten. Dana will see if Adam Solinsky, who built the frame, will look at it. The company who did the signs should be asked to look at it also given that it hasn’t been up very long.
Travel: Debbie will be taking a very exciting trip to Africa; Frank recently returned from a vacation in London.
Next Meeting: Due to known absences, the next meeting will not be on the sixth but instead will be on Jan. 13th.
Next Agenda: Tex
Next Minutes: Frank
Thursday, December 2, 2010
Spiritual Life and Worship
Meeting Minutes of November 4, 2010
Recorder: Elaine Brownell
Attending: Tex Haeuser, Dana Wiggins, Rick Angell, Debbie Riley, Elaine Brownell
Review of October Minutes – Approved as read.
Vote to place the following members on inactive list:
The following have moved out of state and have not (yet) requested letters of transfer:
Mark and Kathy Gandolfo; Mitsuko Fowler
ADVENT – (from Elsa’s e-mail) A discussion was held regarding John and Elsa’s desire to make the lighting of the candles during advent a more inclusive and meaningful experience for the entire congregation. Changes being considered include:
1) Installing the candelabra at the beginning of Advent instead of during Christmas week - each week lighting more candles until they are all lit on Christmas Eve.
2) Moving the advent wreath closer to the congregation, perhaps where the baptismal font is, and/or adding another wreath, perhaps in the back of the sanctuary or on the altar.
3)Asking acolytes to bring the light of Christ out of the sanctuary during the last hymn–bringing light closer to the congregation and symbolizing the light of Christ going into the world.
Committee liked the idea of having the candelabra lit from December 19th thru the 26th. Concerns were aired, however, regarding safety during busy services (pageant, etc). The idea of moving the advent wreath closer to the congregation or adding another wreath during advent was also well received. Regarding the “moving of the light” at the end of the service, committee members thought that this would be very effective and meaningful – either carried by the acolytes or perhaps the family lighting the candles during that service. The committee agreed to leave the details to John and Elsa. *
WEBSITE – (Dana) The church’s website will soon be up and running. It was noted that individual websites and e-mails will not be included – only those of the general contact person. Groups are being reminded not to include personal e-mails in the writing of minutes.
EMERGENCY PROCEDURES – (Rick) The need for updates regarding emergency procedures was discussed. Those responsible for implementing these procedures, including drills, must be informed and “trained” to respond to an emergency. Further exploration, discussion and communication with Council will follow.
NEW TABLE IN DAVIDSON LOUNGE – (Debbie) Debbie purchased a table for Davidson Lounge from Cherished Possessions to replace the one that is currently in the sanctuary. The cost was $131.00. Debbie will check with Cyndi regarding monies to cover the cost – either from segregated funds or money from 2010 budget.
BUDGET - The 2011 SL & W Budget will remain the same as 2010:
Altar Care and Worship Supplies $400
Confirmation and Membership $700
Devotional Booklets $500
Signing $500
TOTAL $2100
Next Meeting: December 2, 2010
Agenda/Meeting: Elaine
Minutes: Tex
Meeting adjourned at 8:25 p.m.
Recorder: Elaine Brownell
Attending: Tex Haeuser, Dana Wiggins, Rick Angell, Debbie Riley, Elaine Brownell
Review of October Minutes – Approved as read.
Vote to place the following members on inactive list:
The following have moved out of state and have not (yet) requested letters of transfer:
Mark and Kathy Gandolfo; Mitsuko Fowler
ADVENT – (from Elsa’s e-mail) A discussion was held regarding John and Elsa’s desire to make the lighting of the candles during advent a more inclusive and meaningful experience for the entire congregation. Changes being considered include:
1) Installing the candelabra at the beginning of Advent instead of during Christmas week - each week lighting more candles until they are all lit on Christmas Eve.
2) Moving the advent wreath closer to the congregation, perhaps where the baptismal font is, and/or adding another wreath, perhaps in the back of the sanctuary or on the altar.
3)Asking acolytes to bring the light of Christ out of the sanctuary during the last hymn–bringing light closer to the congregation and symbolizing the light of Christ going into the world.
Committee liked the idea of having the candelabra lit from December 19th thru the 26th. Concerns were aired, however, regarding safety during busy services (pageant, etc). The idea of moving the advent wreath closer to the congregation or adding another wreath during advent was also well received. Regarding the “moving of the light” at the end of the service, committee members thought that this would be very effective and meaningful – either carried by the acolytes or perhaps the family lighting the candles during that service. The committee agreed to leave the details to John and Elsa. *
WEBSITE – (Dana) The church’s website will soon be up and running. It was noted that individual websites and e-mails will not be included – only those of the general contact person. Groups are being reminded not to include personal e-mails in the writing of minutes.
EMERGENCY PROCEDURES – (Rick) The need for updates regarding emergency procedures was discussed. Those responsible for implementing these procedures, including drills, must be informed and “trained” to respond to an emergency. Further exploration, discussion and communication with Council will follow.
NEW TABLE IN DAVIDSON LOUNGE – (Debbie) Debbie purchased a table for Davidson Lounge from Cherished Possessions to replace the one that is currently in the sanctuary. The cost was $131.00. Debbie will check with Cyndi regarding monies to cover the cost – either from segregated funds or money from 2010 budget.
BUDGET - The 2011 SL & W Budget will remain the same as 2010:
Altar Care and Worship Supplies $400
Confirmation and Membership $700
Devotional Booklets $500
Signing $500
TOTAL $2100
Next Meeting: December 2, 2010
Agenda/Meeting: Elaine
Minutes: Tex
Meeting adjourned at 8:25 p.m.
Wednesday, November 10, 2010
Spiritual Life and Worship
Meeting Minutes of October 7, 2010
Recorder: Debbie Riley
Attending: Dana Wiggins, Debbie Riley, Rick Angell, John McCall
Opening Prayer by Dana
Review Of September Minutes - Approved
John McCall:
• Reported that we are off to a good start this church year. There seems to be vitality and energy within the church community. Shirley Curry is trying to breath new life into the children’s choir as there are few members this year.
• Discussed the downturn in attendance at churches during the past 20 years. We are experiencing similar decline, however not as severe as many other churches in our area. Our open and affirming statement has brought many to our doors and affirms our commitment and reputation as a welcoming and comfortable congregation. John gave us an article to read that expands upon this issue.
• Dana mentioned that Elsa is not planning to lead an Advent worship opportunity this year. Elsa is planning to offer a Prayer Practice series of meeting in place of this
• The committee approved an expenditure for bibles to be purchased for this year.
• On-line registration for church school went very well this year. An all out effort is being made to update and expand the email addresses of our members.
• Homecoming Sunday went well, but many felt that the late start to the year felt too late and that we might want to return to the First Sunday after Labor Day next year!
• World Communion Sunday went well also. SL&W forgot about out responsibility to serve coffee. Thanks to Dana for shopping and pulling together a wonderful array of goodies at the last minute.
• Reminder - Friendship Sunday is November 21st.
Meeting adjourned at 8:00 p.m.
Recorder: Debbie Riley
Attending: Dana Wiggins, Debbie Riley, Rick Angell, John McCall
Opening Prayer by Dana
Review Of September Minutes - Approved
John McCall:
• Reported that we are off to a good start this church year. There seems to be vitality and energy within the church community. Shirley Curry is trying to breath new life into the children’s choir as there are few members this year.
• Discussed the downturn in attendance at churches during the past 20 years. We are experiencing similar decline, however not as severe as many other churches in our area. Our open and affirming statement has brought many to our doors and affirms our commitment and reputation as a welcoming and comfortable congregation. John gave us an article to read that expands upon this issue.
• Dana mentioned that Elsa is not planning to lead an Advent worship opportunity this year. Elsa is planning to offer a Prayer Practice series of meeting in place of this
• The committee approved an expenditure for bibles to be purchased for this year.
• On-line registration for church school went very well this year. An all out effort is being made to update and expand the email addresses of our members.
• Homecoming Sunday went well, but many felt that the late start to the year felt too late and that we might want to return to the First Sunday after Labor Day next year!
• World Communion Sunday went well also. SL&W forgot about out responsibility to serve coffee. Thanks to Dana for shopping and pulling together a wonderful array of goodies at the last minute.
• Reminder - Friendship Sunday is November 21st.
Meeting adjourned at 8:00 p.m.
Music Committee
Meeting Minutes of September 30, 2010
Present: Shirley Curry, Kim Early, Anna O’Connor, Sheryl Kieran, and Peg Carmichael
1. Reviewed and accepted September 9 minutes.
2. Updates:
• Folders - $260. was spent from the special music fund to purchase new black folders for sheet music. The folders have arrived!
• Chairs – Shirley will be meeting with Guy Gledhill to discuss the chairs in the choir room. Shirley will seek Guy’s advice on topics like attaining funds and whether to replace all the chairs at once or in increments.
• Robe Repair – Trudi will be contacting Shirley regarding the Children’s Choir robe repairs.
3. For the 2011 proposed budget, Shirley recommended cutting the Piano Maintenance line from $800. to $600. and the Instruments for Special Occasions line from $700. to $400. for a total reduction of $500. If it is determined that we need a new line for Chair Repair, we will request $500.
for that line. The Hymn License Fee needs to go up from $230. to $245. as
the fee has gone up. Removing the Child Care line was also discussed.
4. Christmas Vespers will be held on December 12th from 5:30 to 6:30 p.m. The committee agreed to volunteer to do/bring the following:
• Request table set-up – Kim
• Tablecloths and Paper Products – Sheryl
• Centerpiece - Anna
• Hot Cider – Kim, Peg, Anna
• Tea and Half & Half – Anna
• Cookies – Kim, Anna, Sheryl, Peg
5. Other business:
• Shirley sent out a letter to all eligible children about the Children’s Choir.
• Anna will wash and iron the Bell Ringer’s cloth.
• Peg will wash the piano cover from the choir room.
The next meeting is set for December 2nd.
Present: Shirley Curry, Kim Early, Anna O’Connor, Sheryl Kieran, and Peg Carmichael
1. Reviewed and accepted September 9 minutes.
2. Updates:
• Folders - $260. was spent from the special music fund to purchase new black folders for sheet music. The folders have arrived!
• Chairs – Shirley will be meeting with Guy Gledhill to discuss the chairs in the choir room. Shirley will seek Guy’s advice on topics like attaining funds and whether to replace all the chairs at once or in increments.
• Robe Repair – Trudi will be contacting Shirley regarding the Children’s Choir robe repairs.
3. For the 2011 proposed budget, Shirley recommended cutting the Piano Maintenance line from $800. to $600. and the Instruments for Special Occasions line from $700. to $400. for a total reduction of $500. If it is determined that we need a new line for Chair Repair, we will request $500.
for that line. The Hymn License Fee needs to go up from $230. to $245. as
the fee has gone up. Removing the Child Care line was also discussed.
4. Christmas Vespers will be held on December 12th from 5:30 to 6:30 p.m. The committee agreed to volunteer to do/bring the following:
• Request table set-up – Kim
• Tablecloths and Paper Products – Sheryl
• Centerpiece - Anna
• Hot Cider – Kim, Peg, Anna
• Tea and Half & Half – Anna
• Cookies – Kim, Anna, Sheryl, Peg
5. Other business:
• Shirley sent out a letter to all eligible children about the Children’s Choir.
• Anna will wash and iron the Bell Ringer’s cloth.
• Peg will wash the piano cover from the choir room.
The next meeting is set for December 2nd.
Wednesday, September 15, 2010
Spiritual Life and Worship
Meeting Minutes of September 2, 2010
Attending: Elaine Brownell, Dana Wiggins, Debbie Riley, Frank Arsenault and Rick Angell (excused: Tex Haeuser and John McCall)
Opening Prayer – by Dana.
Review of June Minutes - approved as written.
Homecoming:
• On Sunday September 19
• Sunday School Open House will be at 11:30 for children and parents to find their classes, meet the teachers and ask questions about the curriculum.
• All church school registration will be online this year- with Teachers Orientation on Sept. 13.
• EF&G will host an extra special coffee hour in the Wright Pavilion.
• SL&W met with the EF&G committee (Jennifer Fetting, Carolyn Foster and Karen Pierce Souza) to work on plans for the traditional homecoming fair, how many tables and where they will be placed – but after hearing of the church school open house, we thought sign up tables would not be necessary as the parents will be upstairs primarily.
• In lieu of a table we will host the coffee hour in Wright Pavilion on Sunday, October 10
to tell about our groups and encourage sign-up volunteers.
Dick will communicate our coffee hour hosting date of Oct 10 to the point person of EF&G.
Update on Usher Team:
• Team C has confirmed Zachary Culver as new point person for Team C starting October
Beacon Concern: Are enough people reading the Beacon?
• SL&W asks if we read the Beacon as much now as when it was delivered to our homes - the answer was "No" from all present- none like to take the time to read longer documents when going through email volume.
• We'd like to direct this question to the Council to hear their opinion.
• We suggest a simple survey of our congregation to find when/how to make reading it more accessible. Would we benefit by a re-choice offered to members?
• If it were decided that the printed version gets read more often and if we would like to offset costs, it was discussed that businesses from our referral directory could purchase ad space.
Front Sign:
• After checking on the sign in front of the church on Cottage Road, we know that we need a flexible, double-sided, 2.5' X 6' grommeted vinyl sign with scoop cuts to allow wind to move through.
• Debbie Riley and Bryan Wiggins will get prices for comparison.
Acolytes:
Sandy Hansen would like the office to mail letters to the 3rd and 4th graders as a reminder that they can sign up to be an acolyte. She will schedule a date for training the new recruits.
Next Meeting: October 7, 7:00 p.m.
Team Leadership:
•Agendas: Dana/October, Frank/ November, Elaine/December, Debbie/January, Tex/February, Rick/March, Dana/April, Frank/May, Elaine/June
• Minutes: Frank/October, Elaine/November, Debbie/December, Tex/January, Rick/February, Dana/March, Frank/ April, Elaine/May, Rick/June
• Opening Prayer: Elaine/October, Debbie/November, Tex/ December, Rick/January, Dana/February, Frank/March, Elaine/April, Debbie/ May, Tex/June
Adjourned at 8:30 p.m.
Respectfully Submitted,
Dana Wiggins
Attending: Elaine Brownell, Dana Wiggins, Debbie Riley, Frank Arsenault and Rick Angell (excused: Tex Haeuser and John McCall)
Opening Prayer – by Dana.
Review of June Minutes - approved as written.
Homecoming:
• On Sunday September 19
• Sunday School Open House will be at 11:30 for children and parents to find their classes, meet the teachers and ask questions about the curriculum.
• All church school registration will be online this year- with Teachers Orientation on Sept. 13.
• EF&G will host an extra special coffee hour in the Wright Pavilion.
• SL&W met with the EF&G committee (Jennifer Fetting
• In lieu of a table we will host the coffee hour in Wright Pavilion on Sunday, October 10
to tell about our groups and encourage sign-up volunteers.
Dick will communicate our coffee hour hosting date of Oct 10 to the point person of EF&G.
Update on Usher Team:
• Team C has confirmed Zachary Culver as new point person for Team C starting October
Beacon Concern: Are enough people reading the Beacon?
• SL&W asks if we read the Beacon as much now as when it was delivered to our homes - the answer was "No" from all present- none like to take the time to read longer documents when going through email volume.
• We'd like to direct this question to the Council to hear their opinion.
• We suggest a simple survey of our congregation to find when/how to make reading it more accessible. Would we benefit by a re-choice offered to members?
• If it were decided that the printed version gets read more often and if we would like to offset costs, it was discussed that businesses from our referral directory could purchase ad space.
Front Sign:
• After checking on the sign in front of the church on Cottage Road, we know that we need a flexible, double-sided, 2.5' X 6' grommeted vinyl sign with scoop cuts to allow wind to move through.
• Debbie Riley and Bryan Wiggins will get prices for comparison.
Acolytes:
Sandy Hansen would like the office to mail letters to the 3rd and 4th graders as a reminder that they can sign up to be an acolyte. She will schedule a date for training the new recruits.
Next Meeting: October 7, 7:00 p.m.
Team Leadership:
•Agendas: Dana/October, Frank/ November, Elaine/December, Debbie/January, Tex/February, Rick/March, Dana/April, Frank/May, Elaine/June
• Minutes: Frank/October, Elaine/November, Debbie/December, Tex/January, Rick/February, Dana/March, Frank/ April, Elaine/May, Rick/June
• Opening Prayer: Elaine/October, Debbie/November, Tex/ December, Rick/January, Dana/February, Frank/March, Elaine/April, Debbie/ May, Tex/June
Adjourned at 8:30 p.m.
Respectfully Submitted,
Dana Wiggins
Music Committee
Meeting Minutes of September 9, 2010
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Peg Carmichael
1. Reviewed and accepted May minutes.
2. Shirley reported that not all groups are having a table at this year’s Homecoming. The committee determined that we host a table in order to get the names and contact information of people who are interested in taking part in the music program in some way. Shirley shared that she rarely gets any new people through this method. The committee then decided not host a table this year.
3. The meetings of the Music Committee for the 2010-2011 year were set as follows:
September 30th
December 2nd
March 3rd
April 7th
May 5th (if needed)
We will continue to meet at 7:00 p.m. in Shirley’s office.
4. Other business:
In May, Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. The Committee approved the request. Shirley will order the folders soon.
Shirley will talk with Guy Gledhill regarding replacing the chairs in the Choir Room Kitchen.
Shirley expressed concern over the number of children participating in the Children’s Choir.
The next meeting is set for September 30th.
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Peg Carmichael
1. Reviewed and accepted May minutes.
2. Shirley reported that not all groups are having a table at this year’s Homecoming. The committee determined that we host a table in order to get the names and contact information of people who are interested in taking part in the music program in some way. Shirley shared that she rarely gets any new people through this method. The committee then decided not host a table this year.
3. The meetings of the Music Committee for the 2010-2011 year were set as follows:
September 30th
December 2nd
March 3rd
April 7th
May 5th (if needed)
We will continue to meet at 7:00 p.m. in Shirley’s office.
4. Other business:
In May, Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. The Committee approved the request. Shirley will order the folders soon.
Shirley will talk with Guy Gledhill regarding replacing the chairs in the Choir Room Kitchen.
Shirley expressed concern over the number of children participating in the Children’s Choir.
The next meeting is set for September 30th.
Spiritual Life and Worship
Meeting Minutes of June 3, 2010
Attending: John McCall, Dana Wiggins, Rick Angell, Elaine Brownell, Debbie Riley, Betsy Keiter, and Tex Haeuser
May Minutes: Reviewed and approved as corrected.
Opening Prayer: Offered by Tex
Minister's Time:
John and Elsa will be offering a sermon series throughout the Summer, June 27- August 20, titled “First Followers”.
In the fall, John will be offering a 4 part series ~ evening study ~ focused upon either the book of Acts or a more in depth study of some of the first followers of Christ.
Discussed summer worship leader needs and requirements - Worship leaders are needed for the following dates: 6/27, 7/4, 7/11, 7/25, 8/1, 8/8, 8/15, & 8/22. Rick and Betsy will work on finding volunteers. A concern was raised that people may not know what is required of worship leaders.
As a side note: some members of the team expressed a concern that people aren't necessarily reading the electronic version of the Beacon. Perhaps a weekly all church email once a week with fewer articles or go back to paper or try to communicate in multiple ways. Should let Council know our concerns. Maybe have congregation choose again preferred method paper or digital communication. Betsy will let Chris Keiter know about this. (Per Chris, issue should be referred to the Admin Team because it deals with the office.)
New sign for outside: Debbie checked with Vistaprint. Cost is $30.00 single sided 2 ½' x 6. We need to provide image-ready. We decided to replace with duplicate of what had ripped ~ we had double-sided so would need 2 banners = $60.00. Debbie will continue to follow through on this replacement.
Confirmation Sunday: Elsa would like to eliminate the kneeling part of the service. There was good discussion within the Team resulting in a decision to go ahead with the service without having the confirmands kneel. We wonder what other churches are doing.
Elder Luncheon: Planning is in great shape ~ plenty of food is being prepared ~ servers, set-up, and clean-up volunteers are all set. 28 Elders have responded, but we are planning on a few extra just in case.
Tex and Darla will be presenting certificates to the new Elders during worship ~ The Rideouts and Helen Adams.
Homecoming: We've had some success but it may be due to the location we had last year. So, yes, we think it is fruitful. We don't have a problem having the 'fair' being a week later than traditional which would be September 19. We had enthusiastic discussion about scavenger hunt w/ prizes for kids.
FYI: The church is looking into making the Sunday School registration process electronic.
June 27th will begin summer schedule.
Rick Angell will be SL&W contact for the office.
Meeting adjourned 8:15 p.m.
Next Meeting: plan to meet first Thursday in September (9/2/10)
Respectfully submitted by: Betsy Westcott-Keiter
Attending: John McCall, Dana Wiggins, Rick Angell, Elaine Brownell, Debbie Riley, Betsy Keiter, and Tex Haeuser
May Minutes: Reviewed and approved as corrected.
Opening Prayer: Offered by Tex
Minister's Time:
John and Elsa will be offering a sermon series throughout the Summer, June 27- August 20, titled “First Followers”.
In the fall, John will be offering a 4 part series ~ evening study ~ focused upon either the book of Acts or a more in depth study of some of the first followers of Christ.
Discussed summer worship leader needs and requirements - Worship leaders are needed for the following dates: 6/27, 7/4, 7/11, 7/25, 8/1, 8/8, 8/15, & 8/22. Rick and Betsy will work on finding volunteers. A concern was raised that people may not know what is required of worship leaders.
As a side note: some members of the team expressed a concern that people aren't necessarily reading the electronic version of the Beacon. Perhaps a weekly all church email once a week with fewer articles or go back to paper or try to communicate in multiple ways. Should let Council know our concerns. Maybe have congregation choose again preferred method paper or digital communication. Betsy will let Chris Keiter know about this. (Per Chris, issue should be referred to the Admin Team because it deals with the office.)
New sign for outside: Debbie checked with Vistaprint. Cost is $30.00 single sided 2 ½' x 6. We need to provide image-ready. We decided to replace with duplicate of what had ripped ~ we had double-sided so would need 2 banners = $60.00. Debbie will continue to follow through on this replacement.
Confirmation Sunday: Elsa would like to eliminate the kneeling part of the service. There was good discussion within the Team resulting in a decision to go ahead with the service without having the confirmands kneel. We wonder what other churches are doing.
Elder Luncheon: Planning is in great shape ~ plenty of food is being prepared ~ servers, set-up, and clean-up volunteers are all set. 28 Elders have responded, but we are planning on a few extra just in case.
Tex and Darla will be presenting certificates to the new Elders during worship ~ The Rideouts and Helen Adams.
Homecoming: We've had some success but it may be due to the location we had last year. So, yes, we think it is fruitful. We don't have a problem having the 'fair' being a week later than traditional which would be September 19. We had enthusiastic discussion about scavenger hunt w/ prizes for kids.
FYI: The church is looking into making the Sunday School registration process electronic.
June 27th will begin summer schedule.
Rick Angell will be SL&W contact for the office.
Meeting adjourned 8:15 p.m.
Next Meeting: plan to meet first Thursday in September (9/2/10)
Respectfully submitted by: Betsy Westcott-Keiter
Wednesday, June 9, 2010
Spiritual Life & Worship
Meeting Minutes of May 6, 2010
Attending: Dana Wiggins, Debbie Riley, Frank Arseneault, Rick Angell, Tex Hauser, John McCall.
Opening Prayer - by Dana.
Review Of March/April Minutes – Approved.
Elsa requested in writing that we consider changing the format for confirmation to remove the personal prayer for each confirmand and omitting the Church Covenant.
After a careful discussion it was decided unanimously that we would like to keep the laying on of hands and the personal prayer for each confirmand, but we would agree to eliminating the Covenant. We thought that instead of the traditional covenant it might more relevant for the confirmands to write a few sentences about their personal covenant and that it might be blended into the class covenant to be read at the service. Debbie would communicate this information to Elsa.
Rick will be the SLW contact person for 2010-11.
We discussed the membership of the SLW Committee for 2010 – 2011 . Debbie agreed to stay for one more year.
John presented three possible plans for the replacement/ repair of the welcome sign that was recently destroyed by the wind: (A) leave the space open (B) Use the old comma sign (faded and worn) or (C) Order another similar sign. We will do further research and report back at the next meeting.
Elder Luncheon - Dana is organizing the luncheon and will call other church members for help with cooking and serving.
Next Meeting: June 3, 2010; Debbie will set the agenda and lead the meeting.
Meeting adjourned at 8:45 p.m.
Respectfully submitted by: Debbie Riley
Attending: Dana Wiggins, Debbie Riley, Frank Arseneault, Rick Angell, Tex Hauser, John McCall.
Opening Prayer - by Dana.
Review Of March/April Minutes – Approved.
Elsa requested in writing that we consider changing the format for confirmation to remove the personal prayer for each confirmand and omitting the Church Covenant.
After a careful discussion it was decided unanimously that we would like to keep the laying on of hands and the personal prayer for each confirmand, but we would agree to eliminating the Covenant. We thought that instead of the traditional covenant it might more relevant for the confirmands to write a few sentences about their personal covenant and that it might be blended into the class covenant to be read at the service. Debbie would communicate this information to Elsa.
Rick will be the SLW contact person for 2010-11.
We discussed the membership of the SLW Committee for 2010 – 2011 . Debbie agreed to stay for one more year.
John presented three possible plans for the replacement/ repair of the welcome sign that was recently destroyed by the wind: (A) leave the space open (B) Use the old comma sign (faded and worn) or (C) Order another similar sign. We will do further research and report back at the next meeting.
Elder Luncheon - Dana is organizing the luncheon and will call other church members for help with cooking and serving.
Next Meeting: June 3, 2010; Debbie will set the agenda and lead the meeting.
Meeting adjourned at 8:45 p.m.
Respectfully submitted by: Debbie Riley
Wednesday, June 2, 2010
Music Committee
Meeting Minutes of May 20, 2010
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Trudi Bakke.
1. Reviewed and accepted February Minutes.
2. Updates:
• Shirley reported that Rev. Alan Meyers from West Brookville, Maine picked up the Reed organ on April 20th after seeing the listing in the ACE Newsletter. The West Brookville congregation lost their organ in 1982 to a fire. Rev. Meyers has shared that the organ is already in service at their church!
• Kim shared with the committee the church’s rental agreement which states that the “use of the Sanctuary by external groups shall be restricted to worship, weddings, funerals, concerts, appropriate educational events, and other uses approved by the program staff/Senior Minister.”
• Chris Keiter has responded that money to replace the choir kitchen chairs would not come out of the annual operating budget and Guy Gledhill added that money would also not be available from the House Committee. Cyndi Alden suggested that such expenditures typically come by request from such places as Rummage Sale or Holly Daze Bazaar proceeds.
3. All current Music Committee members will continue to serve on the committee during the 2010-2011 year. Kim spoke with Peg Carmichael who agreed to join next year and Christi Cannell who would like to attend a meeting before committing. Anna had agreed to talk with Beth Hess – Kim will check in with Anna to see if Beth agreed to join. Another possibility is Kim Knowles.
4. Five Sundays remain open in the Summer Music schedule. Kim will check with Jim Dyer, Lexi Bakke and Joan Carrier and Sheryl will check with Craig Skeffington. The committee agreed to sign up for the summer Sundays that they will write thank you notes for now, hoping to be able to attend those Sundays, but at the very least be able to send out a thank you note in a timely manner.
5. Shirley will be away from the church the five Sundays in August and Peter Dickson will be filling in.
6. Other business:
• Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. Committee approved request.
• Shirley shared a note informing us of a men’s quartet called Voice of Praise who will be in the area from Virginia the week of July 12th. The committee listened to a lovely sample of their music. They are looking for churches to perform at – they have CD’s to sell, but do not charge for the performance. Sheryl will follow up to find out how involved of a project hosting the group would be.
The next meeting is set for September 9th.
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Trudi Bakke.
1. Reviewed and accepted February Minutes.
2. Updates:
• Shirley reported that Rev. Alan Meyers from West Brookville, Maine picked up the Reed organ on April 20th after seeing the listing in the ACE Newsletter. The West Brookville congregation lost their organ in 1982 to a fire. Rev. Meyers has shared that the organ is already in service at their church!
• Kim shared with the committee the church’s rental agreement which states that the “use of the Sanctuary by external groups shall be restricted to worship, weddings, funerals, concerts, appropriate educational events, and other uses approved by the program staff/Senior Minister.”
• Chris Keiter has responded that money to replace the choir kitchen chairs would not come out of the annual operating budget and Guy Gledhill added that money would also not be available from the House Committee. Cyndi Alden suggested that such expenditures typically come by request from such places as Rummage Sale or Holly Daze Bazaar proceeds.
3. All current Music Committee members will continue to serve on the committee during the 2010-2011 year. Kim spoke with Peg Carmichael who agreed to join next year and Christi Cannell who would like to attend a meeting before committing. Anna had agreed to talk with Beth Hess – Kim will check in with Anna to see if Beth agreed to join. Another possibility is Kim Knowles.
4. Five Sundays remain open in the Summer Music schedule. Kim will check with Jim Dyer, Lexi Bakke and Joan Carrier and Sheryl will check with Craig Skeffington. The committee agreed to sign up for the summer Sundays that they will write thank you notes for now, hoping to be able to attend those Sundays, but at the very least be able to send out a thank you note in a timely manner.
5. Shirley will be away from the church the five Sundays in August and Peter Dickson will be filling in.
6. Other business:
• Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. Committee approved request.
• Shirley shared a note informing us of a men’s quartet called Voice of Praise who will be in the area from Virginia the week of July 12th. The committee listened to a lovely sample of their music. They are looking for churches to perform at – they have CD’s to sell, but do not charge for the performance. Sheryl will follow up to find out how involved of a project hosting the group would be.
The next meeting is set for September 9th.
Thursday, May 6, 2010
Spiritual Life and Worship
Meeting Minutes – March 25, 2010
(April's meeting moved ahead by one week because of Holy Week)
Attending: Rick Angell, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall.
Opening Prayer - Dana.
Review of March Minutes - approved as written.
John McCall: Life of church is going well with 8-10 new families finding us since Christmas and 50% returning. Growth Group is making a difference and doing well. Energy in the church seems to be good and on an upswing.
Upcoming Holy Week Events:
• Mar.28 – Palm Sunday – Debbie and Elaine organized palms – finding them (stored in downstairs fridge and in box by office), arranging in tall vases in the morning for ushers to hand out, saving many after the service for next weeks table decorations for Good Friday soup supper.
• Apr.1 – Maundy Thursday - communion offered by intinction at 7:30 p.m. healing service by Elsa and John – 2 ushers needed along with 2 Deacons, 2 chalices and 21/2 loaves bread.
• Apr.2 – Good Friday – 6 p.m. Service with the Soup supper (hosted by SLW with help from the Guild) offered at 7 p.m. with a second service at 7:30 p.m.
• Apr.2, 3, 4 – Easter vigil - with sign-ups starting on Feb. 21 – Vigil begins directly after the Good Friday service and ends after the Sunrise service on Sunday. Church wide note sent on Monday as reminders.
• Apr.4 – Sunrise Service at 6 a.m. - communion (2 loaves, 2 chalices, 2 deacons) offered by John, with bagpiper David Smart and trumpeter Sally Keiter played to a congregation of over 100 people.
• Apr.4 – Sanctuary Easter services at 9 and 11 a.m. - offered by Elsa - no communion in sanctuary due to larger attendance and back-to-back service times (offered at sunrise service, and Maundy Thursday services instead).
Other Upcoming Events:
• April 11 – Baptism at 4 p.m. in Chapel – one Deacon needed.
• May 16 – Children’s Celebration Sunday- last day of church school with church picnic afterward.
• June 6 is Founder’s Day with the Elder luncheon.
• June 13 is Confirmation Sunday.
Continued items:
• Elsa asks us to explore - What is your vision for the future of our church and what does church mean to you?
• Research for table replacement for Davidson Lounge.
Adjourned at 8:40 p.m.
Please contact me with any edits or additions,
Dana Wiggins
(April's meeting moved ahead by one week because of Holy Week)
Attending: Rick Angell, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall.
Opening Prayer - Dana.
Review of March Minutes - approved as written.
John McCall: Life of church is going well with 8-10 new families finding us since Christmas and 50% returning. Growth Group is making a difference and doing well. Energy in the church seems to be good and on an upswing.
Upcoming Holy Week Events:
• Mar.28 – Palm Sunday – Debbie and Elaine organized palms – finding them (stored in downstairs fridge and in box by office), arranging in tall vases in the morning for ushers to hand out, saving many after the service for next weeks table decorations for Good Friday soup supper.
• Apr.1 – Maundy Thursday - communion offered by intinction at 7:30 p.m. healing service by Elsa and John – 2 ushers needed along with 2 Deacons, 2 chalices and 21/2 loaves bread.
• Apr.2 – Good Friday – 6 p.m. Service with the Soup supper (hosted by SLW with help from the Guild) offered at 7 p.m. with a second service at 7:30 p.m.
• Apr.2, 3, 4 – Easter vigil - with sign-ups starting on Feb. 21 – Vigil begins directly after the Good Friday service and ends after the Sunrise service on Sunday. Church wide note sent on Monday as reminders.
• Apr.4 – Sunrise Service at 6 a.m. - communion (2 loaves, 2 chalices, 2 deacons) offered by John, with bagpiper David Smart and trumpeter Sally Keiter played to a congregation of over 100 people.
• Apr.4 – Sanctuary Easter services at 9 and 11 a.m. - offered by Elsa - no communion in sanctuary due to larger attendance and back-to-back service times (offered at sunrise service, and Maundy Thursday services instead).
Other Upcoming Events:
• April 11 – Baptism at 4 p.m. in Chapel – one Deacon needed.
• May 16 – Children’s Celebration Sunday- last day of church school with church picnic afterward.
• June 6 is Founder’s Day with the Elder luncheon.
• June 13 is Confirmation Sunday.
Continued items:
• Elsa asks us to explore - What is your vision for the future of our church and what does church mean to you?
• Research for table replacement for Davidson Lounge.
Adjourned at 8:40 p.m.
Please contact me with any edits or additions,
Dana Wiggins
Thursday, March 11, 2010
Spiritual Life and Worship
Meeting Minutes – March 4, 2010
Attending: Frank Arsenault, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall, Tex Haeuser, Rick Angell.
Opening Prayer - by Betsy.
Review of February Minutes - approved with several edits (see attached revision).
John McCall - Upcoming events:
>Old Business
• Feb. 17- Ash Wednesday- SLW will host breakfast at 7AM followed by a 7:30am service. Was an excellent breakfast and service with 25 attending in Davidson Lounge.
• (Carried Item) Mar. 21- Hospice Sunday with Rev. Larry Greer giving the sermon with a talk on end of life care in Davidson Lounge after the service.
• (Carried Item) - Apr. 1 - Maundy Thursday –communion offered at 7:30 pm healing service by Elsa and John.
• Apr. 2 - Good Friday Soup supper – Hosted by the Guild. Elaine will follow up with the Guild to see if SL&W can help in any way.
• Apr. 2,3 and 4- Easter Vigil - with sign-ups starting on March 7th. An easel with sign up sheets will be placed outside the Chapel on the landing for that service and then moved to near the entrance to Wright Pavilion for the Sanctuary service and coffee hour.
• (Carried Item) Apr. 4 – Easter - Sunrise Service – communion offered with 2 needed to assist John.
• (Carried Item) Sanctuary services at 9 and 11- no communion in sanctuary offered due to larger attendance and back to back service times (but offered at sunrise service, and Maundy Thursday services).
• (Carried Item) June 6 - Founder’s Day with the Elder luncheon.
• (Carried Item) June 13 - Confirmation Sunday.
>New Business
• It has been decided to recycle all of the retired Pilgrim Hymnals as the market place is over flowing with these type of hymnals. Tex will look into the O’Neil Street DPW as a site for recycling.
• A new table will be purchased for Davidson Lounge to replace the table now used for communion in the sanctuary.
Elsa Peters - (Carried Item):
>What is our vision for the future of our church? – What does church mean to you?
>Lenten theme is “Toward transformation” – Elsa is offering a 6 week Bible study with 2 times offered; Monday evenings at 6:30 to 8:30 and Tuesdays mornings at 10:30 - 12:30 leading with the curriculum she has written and made available electronically, with hard copies available in the office.
>SL&W Terms of Members (Carried Item) - Review of Terms: we're not sure about this rotation but we are filling it in and getting more information so we have it on record.
• Class of 2010– Betsy and Debbie
• Class of 2011 – Rick and Dana
• Class of 2012– Elaine and Tex
• Class of 2013– Frank
>Elder Selection Process – The process for selection of Elder candidates was discussed. It was decided that Tex will chair a committee including Dave Allan, Darla Harris and Rick Angell to choose candidates to be presented to the SL&W Team for approval. The SL&W approved list will in turn be presented to the annual meeting for final approval.
>Agenda Items for next meeting: The next meeting will concentrate on Holy Week preparation:
• Maundy Thursday
• Good Friday
• Sunrise Service
• 9:00 and 11:00 a.m. Sanctuary Services
Next Meeting: 7:00 p.m. on March 25 (this will be April's meeting moved ahead one week due to Easter events)
Prepare agenda and Chair next meeting – Rick ; Minutes – Betsy.
Adjourned at 8:15 p.m.
Respectfully submitted,
Rick Angell
Attending: Frank Arsenault, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall, Tex Haeuser, Rick Angell.
Opening Prayer - by Betsy.
Review of February Minutes - approved with several edits (see attached revision).
John McCall - Upcoming events:
>Old Business
• Feb. 17- Ash Wednesday- SLW will host breakfast at 7AM followed by a 7:30am service. Was an excellent breakfast and service with 25 attending in Davidson Lounge.
• (Carried Item) Mar. 21- Hospice Sunday with Rev. Larry Greer giving the sermon with a talk on end of life care in Davidson Lounge after the service.
• (Carried Item) - Apr. 1 - Maundy Thursday –communion offered at 7:30 pm healing service by Elsa and John.
• Apr. 2 - Good Friday Soup supper – Hosted by the Guild. Elaine will follow up with the Guild to see if SL&W can help in any way.
• Apr. 2,3 and 4- Easter Vigil - with sign-ups starting on March 7th. An easel with sign up sheets will be placed outside the Chapel on the landing for that service and then moved to near the entrance to Wright Pavilion for the Sanctuary service and coffee hour.
• (Carried Item) Apr. 4 – Easter - Sunrise Service – communion offered with 2 needed to assist John.
• (Carried Item) Sanctuary services at 9 and 11- no communion in sanctuary offered due to larger attendance and back to back service times (but offered at sunrise service, and Maundy Thursday services).
• (Carried Item) June 6 - Founder’s Day with the Elder luncheon.
• (Carried Item) June 13 - Confirmation Sunday.
>New Business
• It has been decided to recycle all of the retired Pilgrim Hymnals as the market place is over flowing with these type of hymnals. Tex will look into the O’Neil Street DPW as a site for recycling.
• A new table will be purchased for Davidson Lounge to replace the table now used for communion in the sanctuary.
Elsa Peters - (Carried Item):
>What is our vision for the future of our church? – What does church mean to you?
>Lenten theme is “Toward transformation” – Elsa is offering a 6 week Bible study with 2 times offered; Monday evenings at 6:30 to 8:30 and Tuesdays mornings at 10:30 - 12:30 leading with the curriculum she has written and made available electronically, with hard copies available in the office.
>SL&W Terms of Members (Carried Item) - Review of Terms: we're not sure about this rotation but we are filling it in and getting more information so we have it on record.
• Class of 2010– Betsy and Debbie
• Class of 2011 – Rick and Dana
• Class of 2012– Elaine and Tex
• Class of 2013– Frank
>Elder Selection Process – The process for selection of Elder candidates was discussed. It was decided that Tex will chair a committee including Dave Allan, Darla Harris and Rick Angell to choose candidates to be presented to the SL&W Team for approval. The SL&W approved list will in turn be presented to the annual meeting for final approval.
>Agenda Items for next meeting: The next meeting will concentrate on Holy Week preparation:
• Maundy Thursday
• Good Friday
• Sunrise Service
• 9:00 and 11:00 a.m. Sanctuary Services
Next Meeting: 7:00 p.m. on March 25 (this will be April's meeting moved ahead one week due to Easter events)
Prepare agenda and Chair next meeting – Rick ; Minutes – Betsy.
Adjourned at 8:15 p.m.
Respectfully submitted,
Rick Angell
Thursday, February 25, 2010
Music Committee
Meeting Minutes of February 4, 2010
Present: Shirley Curry, Kim Early, Anna O’Connor, and Trudi Bakke
1. Reviewed and accepted December Minutes.
2. Updates:
• Shirley reported to the committee about the Christmas Vespers program.
• The newly passed 2010 budget was distributed.
• The description of the Reed organ was e-mailed to Sue Stevens at the conference for publication in the next ACE newsletter.
3. The committee discussed names of possible new members. Anna will talk with Beth Hess and Kim will talk with Peg Carmichael, Karen Emery, and Christi Cannell.
4. Easter refreshments will be provided for the choir on Easter Sunday between the two services in the choir kitchen. Somewhere around 25 people will be present. The committee will e-mail more specifics in the weeks to come.
5. Shirley will be away from the church the five Sundays in August. She will work on arranging for a substitute organist.
6. Shirley reported that the Council has held a conversation regarding the use of the sanctuary for concerts by outside groups and would like to see something of their conversation in writing. Kim will contact Chris Keiter to ask if the Council can put their guidelines into a written paragraph.
7. Other business:
• Shirley reported that she has paid for the piano light, music stand, and Good Friday music.
• Sometime this spring or next fall, Shirley would like the red children’s choir robes repaired and washed. Trudi has volunteered to do this – thanks!
• The chairs in the choir kitchen will need to be replaced. This does not need to happen all at once, but perhaps a handful a year. The committee discussed if we should request a new line item in the 2011 budget for this purpose or check with the Trustees to find out if it would be a capital expenditure.
• For the Good Friday service, Shirley is interested in having a large, rough looking cross (3x3 or 4x4) made for the processional.
The next meeting is set for May 6th.
Present: Shirley Curry, Kim Early, Anna O’Connor, and Trudi Bakke
1. Reviewed and accepted December Minutes.
2. Updates:
• Shirley reported to the committee about the Christmas Vespers program.
• The newly passed 2010 budget was distributed.
• The description of the Reed organ was e-mailed to Sue Stevens at the conference for publication in the next ACE newsletter.
3. The committee discussed names of possible new members. Anna will talk with Beth Hess and Kim will talk with Peg Carmichael, Karen Emery, and Christi Cannell.
4. Easter refreshments will be provided for the choir on Easter Sunday between the two services in the choir kitchen. Somewhere around 25 people will be present. The committee will e-mail more specifics in the weeks to come.
5. Shirley will be away from the church the five Sundays in August. She will work on arranging for a substitute organist.
6. Shirley reported that the Council has held a conversation regarding the use of the sanctuary for concerts by outside groups and would like to see something of their conversation in writing. Kim will contact Chris Keiter to ask if the Council can put their guidelines into a written paragraph.
7. Other business:
• Shirley reported that she has paid for the piano light, music stand, and Good Friday music.
• Sometime this spring or next fall, Shirley would like the red children’s choir robes repaired and washed. Trudi has volunteered to do this – thanks!
• The chairs in the choir kitchen will need to be replaced. This does not need to happen all at once, but perhaps a handful a year. The committee discussed if we should request a new line item in the 2011 budget for this purpose or check with the Trustees to find out if it would be a capital expenditure.
• For the Good Friday service, Shirley is interested in having a large, rough looking cross (3x3 or 4x4) made for the processional.
The next meeting is set for May 6th.
Wednesday, February 10, 2010
Spiritual Life and Worship
Meeting Minutes – February 4, 2010
(REVISED)
Attending: Frank Arsenault, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall.
Opening Prayer - by John.
Review of January Minutes - approved with one edit.
John McCall - Upcoming events:
• Feb. 7- Sunday service with communion and reception of new members.
• Feb. 17- Ash Wednesday- SL&W will host breakfast at 7:00 a.m. followed by a 7:30 a.m. service.
• Mar. 21- Hospice Sunday with Rev. Larry Greer giving the sermon with a talk on end of life care in Davidson Lounge after the service.
• Apr. 1 - Maundy Thursday –communion offered at 7:30 p.m. healing service by Elsa and John.
• Apr. 2 - Good Friday Soup supper – hosted by SL&W.
• Apr. 2,3 and 4- Easter vigil - with sign-ups starting on Feb. 21.
• Apr. 4 – Easter
- Sunrise Service – communion offered with 2 needed to assist John.
- Sanctuary services at 9 and 11- no communion in sanctuary offered due to larger attendance and back to back service times (but offered at sunrise service, and Maundy Thursday services).
• June 6 - Founder’s Day with the Elder luncheon.
• June 13 - Confirmation Sunday.
Elsa Peters:
What is our vision for the future of our church? – What does church mean to you?
Lenten theme is “Toward transformation” – Elsa is offering a 6 week Bible study with 2 times offered; Monday evenings at 6:30 to 8:30 and Tuesdays mornings at 10:30 - 12:30 leading with the curriculum she has written and made available electronically, with hard copies available in the office.
SL&W support needed:
• Ash Wednesday (Feb. 17) breakfast was discussed with 25 people expected. Dana and Betsey will meet the evening before to set up (coffee, tea, table settings and toaster at 5:30 p.m. Dana will bring bagels and paper goods Frank and possibly Betsy, Tex and Rick attending 6:45 for 7:00 a.m. breakfast– waiting to see who is free that week and can give help
SL&W Terms of Members - Review of Terms: We're not sure about this rotation but we are filling it in and getting more information so we have it on record.
• Class of 2010– Betsy and Debbie
• Class of 2011 – Rick and Dana
• Class of 2012– Elaine and Tex
• Class of 2013– Frank
Agenda Items for next meeting: Review Ash Wednesday; Elder selection process; Vigil signups
Next Meeting: 7:00 p.m. on March 4 (plan on another meeting Mar. 25- this will be April's meeting moved ahead one week due to Easter events); Prepare agenda and Chair next meeting - Rick; Minutes – Betsy.
Adjourned at 8:30 p.m.
Respectfully submitted,
Dana Wiggins
(REVISED)
Attending: Frank Arsenault, Betsy Keiter, Debbie Riley, Elaine Brownell, Dana Wiggins, John McCall.
Opening Prayer - by John.
Review of January Minutes - approved with one edit.
John McCall - Upcoming events:
• Feb. 7- Sunday service with communion and reception of new members.
• Feb. 17- Ash Wednesday- SL&W will host breakfast at 7:00 a.m. followed by a 7:30 a.m. service.
• Mar. 21- Hospice Sunday with Rev. Larry Greer giving the sermon with a talk on end of life care in Davidson Lounge after the service.
• Apr. 1 - Maundy Thursday –communion offered at 7:30 p.m. healing service by Elsa and John.
• Apr. 2 - Good Friday Soup supper – hosted by SL&W.
• Apr. 2,3 and 4- Easter vigil - with sign-ups starting on Feb. 21.
• Apr. 4 – Easter
- Sunrise Service – communion offered with 2 needed to assist John.
- Sanctuary services at 9 and 11- no communion in sanctuary offered due to larger attendance and back to back service times (but offered at sunrise service, and Maundy Thursday services).
• June 6 - Founder’s Day with the Elder luncheon.
• June 13 - Confirmation Sunday.
Elsa Peters:
What is our vision for the future of our church? – What does church mean to you?
Lenten theme is “Toward transformation” – Elsa is offering a 6 week Bible study with 2 times offered; Monday evenings at 6:30 to 8:30 and Tuesdays mornings at 10:30 - 12:30 leading with the curriculum she has written and made available electronically, with hard copies available in the office.
SL&W support needed:
• Ash Wednesday (Feb. 17) breakfast was discussed with 25 people expected. Dana and Betsey will meet the evening before to set up (coffee, tea, table settings and toaster at 5:30 p.m. Dana will bring bagels and paper goods Frank and possibly Betsy, Tex and Rick attending 6:45 for 7:00 a.m. breakfast– waiting to see who is free that week and can give help
SL&W Terms of Members - Review of Terms: We're not sure about this rotation but we are filling it in and getting more information so we have it on record.
• Class of 2010– Betsy and Debbie
• Class of 2011 – Rick and Dana
• Class of 2012– Elaine and Tex
• Class of 2013– Frank
Agenda Items for next meeting: Review Ash Wednesday; Elder selection process; Vigil signups
Next Meeting: 7:00 p.m. on March 4 (plan on another meeting Mar. 25- this will be April's meeting moved ahead one week due to Easter events); Prepare agenda and Chair next meeting - Rick; Minutes – Betsy.
Adjourned at 8:30 p.m.
Respectfully submitted,
Dana Wiggins
Thursday, January 28, 2010
Spiritual Life and Worship
Meeting Minutes of January 14, 2010
Attending: Elaine Brownell, Dana Wiggins, Debbie Riley, Frank Arsenault, Tex Haeuser, John McCall.
Opening Prayer - by Elaine.
Review of December Minutes - approved as written.
SL&W Welcomes Frank Arsenault.
Expressions of concern for Haiti – we talked of the disaster and of ways to offer help.
John McCall:
• Good attendance and energy at worship services this year.
Jan.3 - Elsa gave worship in the chancel round with an interactive activity for the children.
Jan.10 - John integrated the congregation with the baptism and it was well received.
Jan.17 - will be an engaging service around Diversity. Jan.31 - will be the annual budget meeting after service.
Feb.7 - will be a reception for new members.
• The church budget is in good shape due to generous pledges; also a flat budget with no increases to any items, except utilities, helped as well. Council will review the budget on Thursday Jan.21 at 6:00 p.m. - open forum.
• Work of SLW should include talking about future budget priorities – what's most important if attendance decreases and budgets become harder to balance?
• April 4 is Easter –the usual first Sunday-of-the-month communion will be deferred to following week or month, due to time logistics of serving the two crowded services. Communion will be available at the Maundy Thursday service and the Sunrise service.
• Administration Team is reviewing a proposal that may give help and stability in climbing the chancel stairs.
Elsa Peters:
• Children's offering was discussed in Education Fellowship and Growth and will be collected during 10:00 a.m. service starting Feb. 21. It will be saved in a see-through container for a collective gift to Wayside Kitchen which was decided on by the kids. Debbie suggested including coins from the adult offering plates.
• Confirmation classes have an interesting new 6 month schedule - June 13 confirmation planned.
• Lenten services – no deacon needed for Ash Wednesday service; possible art project – need people to help and to brainstorm concepts.
Hymnal Memorial Bookplates -
• Debbie finished the custom printing of the memorial bookplates and all were placed in books. She'll write a Beacon note. New memorial bookplates can be made ordered at any time.
• Pilgrim Hymnals are scheduled to be recycled; so many are flooding the secondary market resulting in no takers, even after many inquiries.
SL&W Terms of Members – Bylaw guidelines state the following:
"Each Team shall consist of at least six members and shall inform the Council of the number of Team positions. Approximately one third of the Team membership, at least two Team members, shall be elected at each Annual Meeting for three-year staggered terms. No member shall serve on any one Team for more than six consecutive years."
Agenda Items for next meeting –
• Ash Wednesday Breakfast for 20-25 people will need to be assembled.
• We would like review Elder luncheon calendar (early, but good to know ahead of time).
Next Meeting: February 4, 7:00 p.m.; Prepare agenda and Chair meeting: Rick; Minutes: Betsy
Adjourned at 8:15 p.m.
Respectfully Submitted,
Dana Wiggins
Attending: Elaine Brownell, Dana Wiggins, Debbie Riley, Frank Arsenault, Tex Haeuser, John McCall.
Opening Prayer - by Elaine.
Review of December Minutes - approved as written.
SL&W Welcomes Frank Arsenault.
Expressions of concern for Haiti – we talked of the disaster and of ways to offer help.
John McCall:
• Good attendance and energy at worship services this year.
Jan.3 - Elsa gave worship in the chancel round with an interactive activity for the children.
Jan.10 - John integrated the congregation with the baptism and it was well received.
Jan.17 - will be an engaging service around Diversity. Jan.31 - will be the annual budget meeting after service.
Feb.7 - will be a reception for new members.
• The church budget is in good shape due to generous pledges; also a flat budget with no increases to any items, except utilities, helped as well. Council will review the budget on Thursday Jan.21 at 6:00 p.m. - open forum.
• Work of SLW should include talking about future budget priorities – what's most important if attendance decreases and budgets become harder to balance?
• April 4 is Easter –the usual first Sunday-of-the-month communion will be deferred to following week or month, due to time logistics of serving the two crowded services. Communion will be available at the Maundy Thursday service and the Sunrise service.
• Administration Team is reviewing a proposal that may give help and stability in climbing the chancel stairs.
Elsa Peters:
• Children's offering was discussed in Education Fellowship and Growth and will be collected during 10:00 a.m. service starting Feb. 21. It will be saved in a see-through container for a collective gift to Wayside Kitchen which was decided on by the kids. Debbie suggested including coins from the adult offering plates.
• Confirmation classes have an interesting new 6 month schedule - June 13 confirmation planned.
• Lenten services – no deacon needed for Ash Wednesday service; possible art project – need people to help and to brainstorm concepts.
Hymnal Memorial Bookplates -
• Debbie finished the custom printing of the memorial bookplates and all were placed in books. She'll write a Beacon note. New memorial bookplates can be made ordered at any time.
• Pilgrim Hymnals are scheduled to be recycled; so many are flooding the secondary market resulting in no takers, even after many inquiries.
SL&W Terms of Members – Bylaw guidelines state the following:
"Each Team shall consist of at least six members and shall inform the Council of the number of Team positions. Approximately one third of the Team membership, at least two Team members, shall be elected at each Annual Meeting for three-year staggered terms. No member shall serve on any one Team for more than six consecutive years."
Agenda Items for next meeting –
• Ash Wednesday Breakfast for 20-25 people will need to be assembled.
• We would like review Elder luncheon calendar (early, but good to know ahead of time).
Next Meeting: February 4, 7:00 p.m.; Prepare agenda and Chair meeting: Rick; Minutes: Betsy
Adjourned at 8:15 p.m.
Respectfully Submitted,
Dana Wiggins
Thursday, January 14, 2010
Spiritual Life and Worship
Meeting Minutes of December 3, 2009
Attending: Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, Elaine Brownell, Tex Haeuser, and John McCall.
Opening Prayer – by Debbie.
Review of November Minutes - Approved as written.
Formal Welcome Back – to Tex Hauser who is rejoining SL & W Team.
John McCall:
• Inquired whether or not Ed Saxby would be joining SL&W – Dana will check with Ed again regarding his interest.
• Reported that letters were sent to inactive members informing them that they would be removed as of 12/31 if no communication – 2 responses were received asking for letter of transfer.
• Reminded all of a few upcoming (and past) specific services:
- 4 Monday evening services led by Elsa (pastoral prayers and scriptures) and
accompanied by Ben Bigney playing jazz renditions of Christmas carols on
the piano on Nov. 30, Dec. 7, Dec. 14, Dec. 21.
- Vesper Service at 5:30 p.m. on Dec. 13.
All other Christmas and Advent services coming along well thanks to Shirley Curry’s “ever-present energy and creativity”.
• Shared a request from Elsa on behalf of Family Potluck Group asking for money to cover cost of paper products for a family caroling party on Dec. 12; SL&W agreed to support, but Deb suggested that Elsa first check with Shaw’s or Hannaford as to possible donations – John will speak with Elsa.
Betsy:
• Reported that Education, Growth and Fellowship will assume responsibility for Birthday Party for Jesus.
• Asked about Christmas readers - Dana will prepare sign-up sheet and congregation will be invited to volunteer, including new members and returning college students - envisioning intergenerational participation.
• Shared Elsa’s ideas with regard to one Communion service on January 3: Elsa would like to welcome and include our young people in the service, perhaps having one involved in leading worship and others sitting at tables in front of the lecterns working throughout the service on a project reflecting the theme of worship. Dana and Deb volunteered to help with details.
• Shared budget concerns from the Council. $20,000 deficit - still waiting for outstanding pledge monies. All groups asked to consider “not spending” remaining $$$ budgeted for ’09. Prior to request, $80-$90, was spent on memorial bookplates. Dana asked about SL&W’s budget specifically, which is the smallest budget among recognized groups in the church. Reviewed our $2100 budget and what it covers:
Altar Care & Worship Supplies Signing
Confirmation & Membership Devotional Booklets
Food for: Ash Wednesday Lenten Breakfast, Good Friday Soup Supper,
Confirmation Reception, Elders Luncheon
• Reported on attendance/participation at the Thanksgiving service at Thornton Heights Methodist Church on November 23. Many faiths were represented and she felt very welcomed and moved. She helped with “passing of the peace” and the offertory dedication prayer. Thanks for representing us, Betsy.
Debbie:
• Reported that the memorial bookplates are finished and ready for Dana and “crew” to edit. Thanks for all your work, Deb!!
Dana:
• Suggested that national offices of UCC be contacted to see if there is any interest in “old” hymnals – either by congregations or individuals (organists, for example) - John will make contact.
Up-Coming December 6th Service: Communion – Deb, Rick, Elaine
Next Meeting: January 7 at 7:00 p.m. Chair: Elaine Minutes: Rick
Adjourned at 8:30 p.m.
Respectfully submitted by: Elaine Brownell
Attending: Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, Elaine Brownell, Tex Haeuser, and John McCall.
Opening Prayer – by Debbie.
Review of November Minutes - Approved as written.
Formal Welcome Back – to Tex Hauser who is rejoining SL & W Team.
John McCall:
• Inquired whether or not Ed Saxby would be joining SL&W – Dana will check with Ed again regarding his interest.
• Reported that letters were sent to inactive members informing them that they would be removed as of 12/31 if no communication – 2 responses were received asking for letter of transfer.
• Reminded all of a few upcoming (and past) specific services:
- 4 Monday evening services led by Elsa (pastoral prayers and scriptures) and
accompanied by Ben Bigney playing jazz renditions of Christmas carols on
the piano on Nov. 30, Dec. 7, Dec. 14, Dec. 21.
- Vesper Service at 5:30 p.m. on Dec. 13.
All other Christmas and Advent services coming along well thanks to Shirley Curry’s “ever-present energy and creativity”.
• Shared a request from Elsa on behalf of Family Potluck Group asking for money to cover cost of paper products for a family caroling party on Dec. 12; SL&W agreed to support, but Deb suggested that Elsa first check with Shaw’s or Hannaford as to possible donations – John will speak with Elsa.
Betsy:
• Reported that Education, Growth and Fellowship will assume responsibility for Birthday Party for Jesus.
• Asked about Christmas readers - Dana will prepare sign-up sheet and congregation will be invited to volunteer, including new members and returning college students - envisioning intergenerational participation.
• Shared Elsa’s ideas with regard to one Communion service on January 3: Elsa would like to welcome and include our young people in the service, perhaps having one involved in leading worship and others sitting at tables in front of the lecterns working throughout the service on a project reflecting the theme of worship. Dana and Deb volunteered to help with details.
• Shared budget concerns from the Council. $20,000 deficit - still waiting for outstanding pledge monies. All groups asked to consider “not spending” remaining $$$ budgeted for ’09. Prior to request, $80-$90, was spent on memorial bookplates. Dana asked about SL&W’s budget specifically, which is the smallest budget among recognized groups in the church. Reviewed our $2100 budget and what it covers:
Altar Care & Worship Supplies Signing
Confirmation & Membership Devotional Booklets
Food for: Ash Wednesday Lenten Breakfast, Good Friday Soup Supper,
Confirmation Reception, Elders Luncheon
• Reported on attendance/participation at the Thanksgiving service at Thornton Heights Methodist Church on November 23. Many faiths were represented and she felt very welcomed and moved. She helped with “passing of the peace” and the offertory dedication prayer. Thanks for representing us, Betsy.
Debbie:
• Reported that the memorial bookplates are finished and ready for Dana and “crew” to edit. Thanks for all your work, Deb!!
Dana:
• Suggested that national offices of UCC be contacted to see if there is any interest in “old” hymnals – either by congregations or individuals (organists, for example) - John will make contact.
Up-Coming December 6th Service: Communion – Deb, Rick, Elaine
Next Meeting: January 7 at 7:00 p.m. Chair: Elaine Minutes: Rick
Adjourned at 8:30 p.m.
Respectfully submitted by: Elaine Brownell
Spiritual Life and Worship
Meeting Minutes of June 4, 2009
Attending: Elinor Redman, Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, and Sandy Hansen.
Opening Prayer – by Betsy.
Review of May 7th Minutes – Approved as written.
Elders Recognition & Elder Sunday, June 7 -
• Presentations at the service on Elder Sunday – Dave Allen and Darla Harris are prepared.
• Elders Luncheon – Plans to prepare the meal on Saturday are in place: Dana to cook the chickens; Betsy, Sandy, and Dana meet to put together the casseroles. Dave and Margaret will set up. Those helping to serve are: Gretchen Reynolds, Bob and Betty Crane, and Jan Bosse. (Thank you!)
Hymnal Celebration & Book Plates – Debbie and Dana are working on the book plates and moving forward with getting those done in the next few weeks. The Hymnal Celebration Sunday is June 14.
Summer Hours for Sunday Service – Starting the 21st of June, there will be only one service on Sunday mornings, in the sanctuary at 9:30.
SL & W Team Membership – Ed Saxby has decided that he can not commit to being on the Team at this time due to other commitments. Elaine Brownell has agreed to be on the Team. This change will need to be noted for the Council. There is still one opening on the team.
Council Recommendations – The Council discussed the issue of hospitality events that occur during the church year. After much discussion about both the SL & W Team and the Education, Fellowship and Growth teams, they felt there are too many food events to have one team responsible for all events. The Council recommends:
• Discontinue the Jesus Birthday Party.
• SL&W responsible for: Ash Wednesday Breakfast, Good Friday Soup Supper, & Elder Luncheon.
• EGF responsible for: Coffee Hour, Church Picnic, and Confirmation Celebration.
• They strongly suggest sub groups to work on these events.
The SL&W Team feels that the recommendations are a reasonable compromise/decision.
New Structure – Following the topic of responsibilities for social/food events, a discussion arose that brought about more questions. Is the new structure working as expected? How can we get more volunteers for the teams and subcommittees? How can we get more people to feel connected? How can we interest individuals to participate in the groups and events? How do we reach those people who want to participate, but need to be asked? How do we create a culture of volunteerism and get the message out that there is more to church than Sunday Service to feel good. Talk about it in church at announcements? Or put it in the Beacon? Should these questions be brought to the Council?
SL & W Responsibilities – The team agreed that many of the responsibilities of the SL&W team are done by certain individuals that “just know what to do”. This information should be written down so that others can be aware and informed about each area of responsibility. To accomplish this, it was suggested we start with a list of topics that need to be used as a guide for future team members. It is important that the little details that we currently all know, will be carried forward. The old Deacon manual can be used as a guide.
Discussion on Use of Multimedia in Worship Service - Moved for discussion next month.
Discussion on John Attending SL&W Meeting – Moved for discussion next month.
Next Meeting: July 2
Adjourned at 9:20 p.m.
Respectfully Submitted,
Sandra Hansen
Attending: Elinor Redman, Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, and Sandy Hansen.
Opening Prayer – by Betsy.
Review of May 7th Minutes – Approved as written.
Elders Recognition & Elder Sunday, June 7 -
• Presentations at the service on Elder Sunday – Dave Allen and Darla Harris are prepared.
• Elders Luncheon – Plans to prepare the meal on Saturday are in place: Dana to cook the chickens; Betsy, Sandy, and Dana meet to put together the casseroles. Dave and Margaret will set up. Those helping to serve are: Gretchen Reynolds, Bob and Betty Crane, and Jan Bosse. (Thank you!)
Hymnal Celebration & Book Plates – Debbie and Dana are working on the book plates and moving forward with getting those done in the next few weeks. The Hymnal Celebration Sunday is June 14.
Summer Hours for Sunday Service – Starting the 21st of June, there will be only one service on Sunday mornings, in the sanctuary at 9:30.
SL & W Team Membership – Ed Saxby has decided that he can not commit to being on the Team at this time due to other commitments. Elaine Brownell has agreed to be on the Team. This change will need to be noted for the Council. There is still one opening on the team.
Council Recommendations – The Council discussed the issue of hospitality events that occur during the church year. After much discussion about both the SL & W Team and the Education, Fellowship and Growth teams, they felt there are too many food events to have one team responsible for all events. The Council recommends:
• Discontinue the Jesus Birthday Party.
• SL&W responsible for: Ash Wednesday Breakfast, Good Friday Soup Supper, & Elder Luncheon.
• EGF responsible for: Coffee Hour, Church Picnic, and Confirmation Celebration.
• They strongly suggest sub groups to work on these events.
The SL&W Team feels that the recommendations are a reasonable compromise/decision.
New Structure – Following the topic of responsibilities for social/food events, a discussion arose that brought about more questions. Is the new structure working as expected? How can we get more volunteers for the teams and subcommittees? How can we get more people to feel connected? How can we interest individuals to participate in the groups and events? How do we reach those people who want to participate, but need to be asked? How do we create a culture of volunteerism and get the message out that there is more to church than Sunday Service to feel good. Talk about it in church at announcements? Or put it in the Beacon? Should these questions be brought to the Council?
SL & W Responsibilities – The team agreed that many of the responsibilities of the SL&W team are done by certain individuals that “just know what to do”. This information should be written down so that others can be aware and informed about each area of responsibility. To accomplish this, it was suggested we start with a list of topics that need to be used as a guide for future team members. It is important that the little details that we currently all know, will be carried forward. The old Deacon manual can be used as a guide.
Discussion on Use of Multimedia in Worship Service - Moved for discussion next month.
Discussion on John Attending SL&W Meeting – Moved for discussion next month.
Next Meeting: July 2
Adjourned at 9:20 p.m.
Respectfully Submitted,
Sandra Hansen
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