Meeting Minutes of May 28, 2009
Present: Gail Dransfield, Betty Crane, Frances Jane Addor, Sandy Dyer, Barbara Merrill, Kathy Sahrbeck, Judith Hardy, Joyce Freeman, Nance Driscoll, Burt Rendall.
Balance: $8,707.45
Requests: Jan. 9 – May 31 138 requests 244 Adults 180 Children
Old Business:
1. Thank You Notes
- Gail has written to Artascope for $80.00 donation, Kelly Amadei Scouts for food
collection, CE/SP Rotary, Cape Elizabeth H.S. National Honor Society,
CE Interact Club, CE Volunteer Club for food collection and $149.00 donation, United Way for $3,243.00 grant, People’s Methodist Sunday School food collection.
- Notes were written to Nicky Tibbetts, Barbara Sydleman, Holly Culver, and Kathy Cotter.
- Judith Hardy will write to AnnElissa Leveque and Ayres.
2. Pantry Remodeling Fund
- The Holly Daze Bazaar donated $750.00 for this project.
- “Let’s Make A Deal” coffee hour swap raised $104.25.
3. Staple Shopping Needs
- Please check expiration dates and donate soon to expire soups and pasta with each request.
- Sandy Dyer, Natalie Charles and AnnElissa will purchase food staples during the summer months using the United Way grant money. These staples include peanut butter, jelly cereals, canned fruits, small jars of mayo, crackers, toilet paper, coffee. Other items as needed, of course. Copies of sales receipts should be made for the grant accountability. Place in food pantry mail slot.
- Barbara Merrill will purchase $300.00 in $10.00 Hannaford gift cards. Families with 1-2 children will receive on $10.00 gift card. Families with larger numbers will receive 2 gift cards. Again, copies of receipts need to be placed in the food pantry mail slot for grant accountability.
New Business:
1. The Pantry received a grant of $3,243.00 from the United Way of Greater Portland.
- The grant stipulated that all money must go towards food inventories. There is also an accountability form to return once the funds have been spent. The form asks for the pounds of food purchased and an estimated number of people served. We decided to begin spending the grant money immediately.
- First, we are increasing the amount of the gift cards and buying a larger number of staples with each shopping.
- There is no time restriction.
- Nance Driscoll is making a general recipe for canned tuna casserole. Foods necessary for this casserole should be included in each order. It is hoped that this will use the overstocked pastas, creamed soups and tuna before their expiration dates.
2. Pantry Renovation
- Gail spoke with Tom (church sexton) Elsa and Cyndi regarding the timing and handling of the pantry renovation. It was decided to schedule the work when Tom was available to help and to use the kitchen in Guptill Hall to store the pantry foods.
- The Pantry is scheduled to be emptied on Monday, July 6, beginning at 9 a.m. All available volunteers with any family member are asked to help.
- Sandy Dyer will write a request for the Beacon asking for additional volunteers. Volunteers will also be needed the following week to move back.
- Fresh paint, new flooring and shelving are scheduled. Gail will contact Guy Gledhill with our timing request. We have $854.25 to contribute towards this project. Tom will probably ask to do the painting continuing with the standard church wall color. The committee is to purchase the shelving and will be asked to choose the flooring color when the Building Maintenance Team directs us to the type and store chosen by the team. Judith Hardy volunteered to choose the flooring color. Others are encouraged to join her.
- During the pantry renovation it was decided that we would distribute larger than usual Emergency Bags. 12-15 of these bags will be made up and stored in the closet across from the pantry before moving the pantry supplies to Guptill Hall on July 6. As requests come in, Jen will explain the pantry is offering emergency bags only. The volunteer must still place the bag in the stairwell, include any gift cards and staple the clients’ name on the bag. The gift cards, file boxes and yellow pad will be kept in the machine room in the office area. The regular accounting routine will continue.
- NOTE: Those given emergency bags during this time are eligible for a larger order once the pantry is back to routine.
- If all prepared bas are used before we move back to the pantry volunteers are asked to make more and to place them in the closet. Those who have difficulty carrying the bags upstairs should leave the full bags in the kitchen and send an e-mail alerting the group that they are ready to be brought upstairs.
3. Summer Office Hours (June 8 – Aug. 21): 8:00 a.m. – 12 noon
- Requests are filled to be ready the next day for pick up at 8:00 a.m. Requests calls on Friday are filled with an emergency bag Friday morning or regular bags will be available the following Monday morning.
4. Homecoming Sunday is Sept. 13
- AnnElissa will be asked to write an article for the Beacon by Aug. 31 announcing the annual Homecoming Sunday food collection. The new pantry should be open for all to see that morning.
5. Sensitive Client Issues
- Please write in red ink any specific requests from clients on the index file card. These requests would include food allergies, sugar and gluten restrictions, no toiletries, etc.
6. Summer calendars completed
- NOTE: Still need substitutes for Aug. 21 and Sept. 4. Please keep these dates in mind as that time nears.
- Email the group if you need to arrange coverage during the summer months.
7. Next meeting: Sept. 24, 2009 at 4 p.m. in Laity Room.
Showing posts with label May 2008. Show all posts
Showing posts with label May 2008. Show all posts
Wednesday, June 17, 2009
Monday, June 9, 2008
Administration Team
May 1, 2008
Present: Guy Gledhill and Cyndi Alden (Business Manager). We had Stan Jordon as a guest from council
Call to Order was not done, and informal meeting
OLD BUSINESS:
Finance: Budget will be sent out to all by Cyndi and any questions will be done via email.
Tenant Update: As usual, the tenants are up to date for April, but as of yesterday Old Crow had not paid, always waits to the 10th at 4pm.
Procurement Policy: Not sure why this was on the agenda. Cyndi and I thought that this was done
Planned Giving: Will be discussed next meeting
Bulletin Board Policy: Will be discussed at the next meeting.
Committee Reports:
Counting: Chair Brian Wallace email was read, He has had great response to the Beacon. There are 9 individuals willing to be team leader and 11 counting assistants. The plan is to get through May with the current team and start the new in June.
House: Chair Guy Gledhill. Since we have not met this month, no report. We did talk about the projects we are doing, painting the front of the church, windows, insulation on third floor, chapel window, vines coming down, and the road signs for Strathmore.
Personnel Committee: Chair Ellie Chatto email was discussed, they have not met recently. They will be working to fill the Christen Ed position and authorized the church to purchase a new Vision Policy offered to our full time staff. Today was the last day to sign up for it.
New Business:
We discussed with Stan Jordan the workings of the A team.
Date of Next Meeting: Thursday June 5, 2008 at 7 pm.
Meeting adjourned 7:35 pm
Respectfully submitted,
Guy Gledhill
Present: Guy Gledhill and Cyndi Alden (Business Manager). We had Stan Jordon as a guest from council
Call to Order was not done, and informal meeting
OLD BUSINESS:
Finance: Budget will be sent out to all by Cyndi and any questions will be done via email.
Tenant Update: As usual, the tenants are up to date for April, but as of yesterday Old Crow had not paid, always waits to the 10th at 4pm.
Procurement Policy: Not sure why this was on the agenda. Cyndi and I thought that this was done
Planned Giving: Will be discussed next meeting
Bulletin Board Policy: Will be discussed at the next meeting.
Committee Reports:
Counting: Chair Brian Wallace email was read, He has had great response to the Beacon. There are 9 individuals willing to be team leader and 11 counting assistants. The plan is to get through May with the current team and start the new in June.
House: Chair Guy Gledhill. Since we have not met this month, no report. We did talk about the projects we are doing, painting the front of the church, windows, insulation on third floor, chapel window, vines coming down, and the road signs for Strathmore.
Personnel Committee: Chair Ellie Chatto email was discussed, they have not met recently. They will be working to fill the Christen Ed position and authorized the church to purchase a new Vision Policy offered to our full time staff. Today was the last day to sign up for it.
New Business:
We discussed with Stan Jordan the workings of the A team.
Date of Next Meeting: Thursday June 5, 2008 at 7 pm.
Meeting adjourned 7:35 pm
Respectfully submitted,
Guy Gledhill
Thursday, June 5, 2008
Volunteer Participation Group
May 15
Present: Dave Allen, Chris Dow, Elinor Redmond, Elsa Peters
Chris read two poems by Mary Oliver to open the meeting.
Elinor suggested a purpose statement: To study the process of congregational involvement in volunteer opportunities in order to create a structure that increases participation.
Elsa asked for a ‘history’ of our group: it formed out of concern expressed at the April Spiritual Life and Worship meeting that the new Governance structure, while working, has not attracted a large number of new volunteers. Elinor had worked with the lists with the Participation Opportunities forms; Dave and Chris represented the Council at that meeting.
Elinor described her interest in the forms. If rose out of the realization that people had signed up as interested in volunteering with Wayside and she and Tracy did not have a list. She then worked with Barbara to distribute lists for all interest groups to the groups involved.
Further points:
· The Church needs a document describing each group and what it does. It could be printed and available on bulletin boards, in the office. It could be accessible from the web-site. Each group could write its own description.
· The survey itself could be electronic as well as print.
· Ways to solicit volunteers in addition to the survey: coffee hour, telephone. Many groups solicit their own volunteers.
· Does Church Windows export to Excel?
· Find out who has not filled out forms and encourage these people to fill out a form.
· Homecoming lists should go into the database.
We discussed having a specific group for stewarding volunteerism. One idea would be to have a rep from each team involved so there is a strong connection/communication.
Elsa miraculously printed a master list of all signups for the groups. Wow!
Present: Dave Allen, Chris Dow, Elinor Redmond, Elsa Peters
Chris read two poems by Mary Oliver to open the meeting.
Elinor suggested a purpose statement: To study the process of congregational involvement in volunteer opportunities in order to create a structure that increases participation.
Elsa asked for a ‘history’ of our group: it formed out of concern expressed at the April Spiritual Life and Worship meeting that the new Governance structure, while working, has not attracted a large number of new volunteers. Elinor had worked with the lists with the Participation Opportunities forms; Dave and Chris represented the Council at that meeting.
Elinor described her interest in the forms. If rose out of the realization that people had signed up as interested in volunteering with Wayside and she and Tracy did not have a list. She then worked with Barbara to distribute lists for all interest groups to the groups involved.
Further points:
· The Church needs a document describing each group and what it does. It could be printed and available on bulletin boards, in the office. It could be accessible from the web-site. Each group could write its own description.
· The survey itself could be electronic as well as print.
· Ways to solicit volunteers in addition to the survey: coffee hour, telephone. Many groups solicit their own volunteers.
· Does Church Windows export to Excel?
· Find out who has not filled out forms and encourage these people to fill out a form.
· Homecoming lists should go into the database.
We discussed having a specific group for stewarding volunteerism. One idea would be to have a rep from each team involved so there is a strong connection/communication.
Elsa miraculously printed a master list of all signups for the groups. Wow!
Wednesday, June 4, 2008
Green Action Group
May 29, 2008
Present: Janis Albright, Louise Davis, Sarah Ellsworth, Barbara Merrill, Dick Merrill, Ed Saxby, Jim Van Hoeven
Ed opened the meeting with a discussion of bulletin boards. Space is now available to us thanks to the Mission Team, Social Witness Ministries, and the Diversity Committee. Sarah offered to take responsibility for our use of bulletin boards for educational purposes. She presented information on ReStore on Forest Avenue that sells new and reusable building materials and contributes to Habitat for Humanity. She will post information regarding this recycling opportunity. Ed contributed a poster on National Trails Day so people could learn of a special day to enjoy the outdoors and to possibly help in building/maintaining trails.
Sarah talked with Elsa regarding the computer as a communication tool for providing people with information about the environment and about stewardship of the earth. For example, people could register to receive monthly news and links to groups such as the Maine Council of Churches and Maine Interfaith Power and Light. Lisa Merchant has offered to contribute when we have a program set up. Elsa plans to offer computer training in the Fall through Social Witness Ministries.
Jim will offer a 3-4 week program on Creation Theology in the Fall. Dates need to be cleared with Cyndi.
Leslie Gatcombe-Hynes tried to reach Ray Sirois to do a program. It seems best to arrange a presentation by Ray in the Fall.
Ed contacted Gary Roberts who is glad to lead a group on a walk focusing on the environment. A potluck at church could follow. September or October seems like a good time to schedule this.
Janis offered to work with the Library Committee on building a collection of books for the church library. We could encourage people to donate books to this effort. The Maine Conference UCC has a lending library and Janis will contact them. There will be a need to make church attendees aware of this new resource.
Barbara will serve as secretary for the Green Action Group.
A letter and a donation were sent to the Maine Council of Churches in recognition of Anne D. Burt’s presentation at our church on Creation Sunday.
Our group decided to meet on the last Thursday of each month during June, July, and August. We will meet at 7 pm in Davidson Lounge. Barbara will schedule this with Cyndi. During this time we will work to plan our programs for September, October, and November.
There was discussion about zeroing-in on 2-3 projects for next year.
There is considerable interest in food and supporting local farms. We could arrange activities around food; for example, teaching people how to can food. There is the Be a Good Apple program and the Community Supported Agriculture program. Louise talked about the possibility of doing a vegetable garden each spring on church property.
We talked about getting together with other faith communities, sharing ideas and concerns, and working together on some green action ideas. Ed shared a draft of a six-month pilot project on engaging neighbors in carbon emission reductions as an example of something an interfaith group could do. Jim and Ed will contact other faith groups to set up an interfaith meeting for the Fall.
Jim talked about a program available through The Teaching Company, wherein teachers lecture on a variety of topics. There is a program available on Global Warming for $34 for 12 lectures (30 minutes each). There was enthusiasm about this as a means of educating ourselves and church members. We could offer a half hour show followed by a half hour discussion right after church for a series of Sundays.
At our last meeting, Janis raised the question of the Green Action Group developing a mission statement. She prepared a draft stating some goals, objectives and methods, and assessment. Dick shared his thoughts on the global environment and questioned if we can do enough to make a difference. The importance of working together as a group and working with other faith groups was stressed. Ed suggested an effort of very practical suggestions on how “You Can Prevent Global Warming”. Through prayer and education we can equip ourselves and our church to be stewards of God’s creation. Janis and Sarah will work together to propose a mission statement based on ideas offered during our discussion of same. That will become the first part of the Goals draft that Janis presented at this meeting.
Respectfully submitted,
Barbara Merrill
Present: Janis Albright, Louise Davis, Sarah Ellsworth, Barbara Merrill, Dick Merrill, Ed Saxby, Jim Van Hoeven
Ed opened the meeting with a discussion of bulletin boards. Space is now available to us thanks to the Mission Team, Social Witness Ministries, and the Diversity Committee. Sarah offered to take responsibility for our use of bulletin boards for educational purposes. She presented information on ReStore on Forest Avenue that sells new and reusable building materials and contributes to Habitat for Humanity. She will post information regarding this recycling opportunity. Ed contributed a poster on National Trails Day so people could learn of a special day to enjoy the outdoors and to possibly help in building/maintaining trails.
Sarah talked with Elsa regarding the computer as a communication tool for providing people with information about the environment and about stewardship of the earth. For example, people could register to receive monthly news and links to groups such as the Maine Council of Churches and Maine Interfaith Power and Light. Lisa Merchant has offered to contribute when we have a program set up. Elsa plans to offer computer training in the Fall through Social Witness Ministries.
Jim will offer a 3-4 week program on Creation Theology in the Fall. Dates need to be cleared with Cyndi.
Leslie Gatcombe-Hynes tried to reach Ray Sirois to do a program. It seems best to arrange a presentation by Ray in the Fall.
Ed contacted Gary Roberts who is glad to lead a group on a walk focusing on the environment. A potluck at church could follow. September or October seems like a good time to schedule this.
Janis offered to work with the Library Committee on building a collection of books for the church library. We could encourage people to donate books to this effort. The Maine Conference UCC has a lending library and Janis will contact them. There will be a need to make church attendees aware of this new resource.
Barbara will serve as secretary for the Green Action Group.
A letter and a donation were sent to the Maine Council of Churches in recognition of Anne D. Burt’s presentation at our church on Creation Sunday.
Our group decided to meet on the last Thursday of each month during June, July, and August. We will meet at 7 pm in Davidson Lounge. Barbara will schedule this with Cyndi. During this time we will work to plan our programs for September, October, and November.
There was discussion about zeroing-in on 2-3 projects for next year.
There is considerable interest in food and supporting local farms. We could arrange activities around food; for example, teaching people how to can food. There is the Be a Good Apple program and the Community Supported Agriculture program. Louise talked about the possibility of doing a vegetable garden each spring on church property.
We talked about getting together with other faith communities, sharing ideas and concerns, and working together on some green action ideas. Ed shared a draft of a six-month pilot project on engaging neighbors in carbon emission reductions as an example of something an interfaith group could do. Jim and Ed will contact other faith groups to set up an interfaith meeting for the Fall.
Jim talked about a program available through The Teaching Company, wherein teachers lecture on a variety of topics. There is a program available on Global Warming for $34 for 12 lectures (30 minutes each). There was enthusiasm about this as a means of educating ourselves and church members. We could offer a half hour show followed by a half hour discussion right after church for a series of Sundays.
At our last meeting, Janis raised the question of the Green Action Group developing a mission statement. She prepared a draft stating some goals, objectives and methods, and assessment. Dick shared his thoughts on the global environment and questioned if we can do enough to make a difference. The importance of working together as a group and working with other faith groups was stressed. Ed suggested an effort of very practical suggestions on how “You Can Prevent Global Warming”. Through prayer and education we can equip ourselves and our church to be stewards of God’s creation. Janis and Sarah will work together to propose a mission statement based on ideas offered during our discussion of same. That will become the first part of the Goals draft that Janis presented at this meeting.
Respectfully submitted,
Barbara Merrill
Tuesday, June 3, 2008
Community Crisis Ministries
May 13, 2008
PRESENT: Scott Berry, Terry Dallaire, Ann Googins, Jerry Onos, Kathy Sahrbeck.
ABSENT: Trish Naddaff
Scott called the meeting to order at 7:00 p.m., and Jerry offered an opening prayer.
EXPENDITURE OF FUNDS:
Kathy Sahrbeck, Community Outreach Coordinator, reviewed the expenditure of funds. In April, $2,702.62 was spent. From January 1 through today, $37,509.70 was spent.
There have been several very large requests for funds, including one for past electricity bills that exceeds what we normally fund. Since winter is over, utilities are now calling in bills owed with threats of power cutoff. It is anticipated that expenditures this year will exceed those of other years: in 2004, we spent $100,800; in 2005, $92,000; in 2006, $77,000; and in 2007, $97,000.
OLD BUSINESS:
The team discussed the CCM Sunday, which took place on April 13. Our presentation was well received and a number of people gathered in Davidson Lounge afterwards.
NEW BUSINESS:
We discussed the timing for our pledge drive and decided the mailing would go out on May 29. Scott will draft the letter and pledge card this week and e-mail it to the Team for input. The stuffing party will be Wednesday, May 28, at 2 p.m. Kathy will contact those who signed up to help CCM and recruit four people from them to help the Team, who will include Scott, Jerry, Kathy, and Ann. More brochures are needed, and more will be printed to give us enough but not excess, since we may make changes next year. Note that the office now requests we advise them of the number of copies we make.
Kathy will ask Cyndi to print the labels by May 23. Scott will arrange for the printer to do the pledge cards. We will need large #10 envelopes with return address and franking, plus small return envelopes, also work for the printer. This will be a four-piece mailing.
As pledges come in, we will need to respond with thank you cards. Scott will organize this, and we will plan to use several church members who have asked to help.
The meeting adjourned at 8 p.m.
Respectfully submitted,
Ann Googins
PRESENT: Scott Berry, Terry Dallaire, Ann Googins, Jerry Onos, Kathy Sahrbeck.
ABSENT: Trish Naddaff
Scott called the meeting to order at 7:00 p.m., and Jerry offered an opening prayer.
EXPENDITURE OF FUNDS:
Kathy Sahrbeck, Community Outreach Coordinator, reviewed the expenditure of funds. In April, $2,702.62 was spent. From January 1 through today, $37,509.70 was spent.
There have been several very large requests for funds, including one for past electricity bills that exceeds what we normally fund. Since winter is over, utilities are now calling in bills owed with threats of power cutoff. It is anticipated that expenditures this year will exceed those of other years: in 2004, we spent $100,800; in 2005, $92,000; in 2006, $77,000; and in 2007, $97,000.
OLD BUSINESS:
The team discussed the CCM Sunday, which took place on April 13. Our presentation was well received and a number of people gathered in Davidson Lounge afterwards.
NEW BUSINESS:
We discussed the timing for our pledge drive and decided the mailing would go out on May 29. Scott will draft the letter and pledge card this week and e-mail it to the Team for input. The stuffing party will be Wednesday, May 28, at 2 p.m. Kathy will contact those who signed up to help CCM and recruit four people from them to help the Team, who will include Scott, Jerry, Kathy, and Ann. More brochures are needed, and more will be printed to give us enough but not excess, since we may make changes next year. Note that the office now requests we advise them of the number of copies we make.
Kathy will ask Cyndi to print the labels by May 23. Scott will arrange for the printer to do the pledge cards. We will need large #10 envelopes with return address and franking, plus small return envelopes, also work for the printer. This will be a four-piece mailing.
As pledges come in, we will need to respond with thank you cards. Scott will organize this, and we will plan to use several church members who have asked to help.
The meeting adjourned at 8 p.m.
Respectfully submitted,
Ann Googins
New Hymnal Committee
May 8, 2008
Attending: Elaine Brownell, Barbara Merrill, Shirley Curry, Dana Wiggins, Betsy Keiter, Barbara Powers, John McCall
Excused: Evie Strom, Bruce Lockwood, Dolores Broberg, Deb Theriault, Carrie Skeffington, Lynn Howard
The committee reviewed many hymnals, observing differences in music selections, unison readings, and prayers. 4 hymnals stand out and are most readily used by other UCC churches at this time. Pricing and ordering deadlines were a consideration– information follows:
New Century - $14.50 plus shipping- black cover - order anytime for delivery within 2 weeks
Truth & Light - $17 per including delivery in March 2009
- standard issue, 9th printing (red w/silver type) order by Dec. 1
- with custom cover on standard issue book by Nov.1
- with custom selection of songs bound in by Oct.15
Chalice Hymnal - $16.19 with red cover, church name imprinted - delivery within 1 month
Worship and Rejoice - $15 - church name imprinted - delivery within 1 month; blue, red or green cover
One option discussed - The Hymnal of Truth and Light - is available with a bound in custom supplement with our favorite songs, prayers, church history. To consider this option we will clear copyright permissions on included music. Our church has paid a fee that grants rights for music used in the church and we will confirm that this fee extends to new SOS selections.
Music survey, written by Bruce, was reviewed, edited and reformatted to one page. Survey will be included in the next Beacon and will be handed out by ushers to the congregation on 5/18. John will distribute at chapel. Betsey will email the survey to Council and Church teams. 3 week duration (5/18 – 6/8) was decided upon for gathering input from the congregation.
Book talks offered with the congregation were set for June 29 before and after summer service in Davidson Lounge. Dana will write Beacon invitation dates, times and opportunity to see book samples, list of attributes we would like in a hymnal and how each meets the goals.
Next steps will be in gathering input from congregation on music selections, choosing songs for the updated Songs of the Spirit (or the custom bind-in hymnal), verifying copyright permissions.
Additional help is needed in the selection process of cherished hymns. Next meeting is May 29 at 5PM.
Submitted by Dana Wiggins
Attending: Elaine Brownell, Barbara Merrill, Shirley Curry, Dana Wiggins, Betsy Keiter, Barbara Powers, John McCall
Excused: Evie Strom, Bruce Lockwood, Dolores Broberg, Deb Theriault, Carrie Skeffington, Lynn Howard
The committee reviewed many hymnals, observing differences in music selections, unison readings, and prayers. 4 hymnals stand out and are most readily used by other UCC churches at this time. Pricing and ordering deadlines were a consideration– information follows:
New Century - $14.50 plus shipping- black cover - order anytime for delivery within 2 weeks
Truth & Light - $17 per including delivery in March 2009
- standard issue, 9th printing (red w/silver type) order by Dec. 1
- with custom cover on standard issue book by Nov.1
- with custom selection of songs bound in by Oct.15
Chalice Hymnal - $16.19 with red cover, church name imprinted - delivery within 1 month
Worship and Rejoice - $15 - church name imprinted - delivery within 1 month; blue, red or green cover
One option discussed - The Hymnal of Truth and Light - is available with a bound in custom supplement with our favorite songs, prayers, church history. To consider this option we will clear copyright permissions on included music. Our church has paid a fee that grants rights for music used in the church and we will confirm that this fee extends to new SOS selections.
Music survey, written by Bruce, was reviewed, edited and reformatted to one page. Survey will be included in the next Beacon and will be handed out by ushers to the congregation on 5/18. John will distribute at chapel. Betsey will email the survey to Council and Church teams. 3 week duration (5/18 – 6/8) was decided upon for gathering input from the congregation.
Book talks offered with the congregation were set for June 29 before and after summer service in Davidson Lounge. Dana will write Beacon invitation dates, times and opportunity to see book samples, list of attributes we would like in a hymnal and how each meets the goals.
Next steps will be in gathering input from congregation on music selections, choosing songs for the updated Songs of the Spirit (or the custom bind-in hymnal), verifying copyright permissions.
Additional help is needed in the selection process of cherished hymns. Next meeting is May 29 at 5PM.
Submitted by Dana Wiggins
Education Growth and Fellowship
Attendance: Date: 5/1/08
Jerry Andress Recorder: Ginny Gledhill
Ginny Gledhill Next Meeting: End of Kim Early Summer
Amy Foster
Margaret Thibodeau
Elsa Peters
Minutes – The 4/3/08 minutes were read. A change was made to read Personal will form a search committee, from Personal and two members of the team will form a search committee. Motion to approve accepted by Jerry and seconded by Amy.
Christian Education (Kim Early)
Church a Palozza was great fun they raised $1470.50. The curriculum was ordered at discount price.
Kids Sunday Service – All set. Don Russell and Mike Quinn wrote a skit and started working with kids.
Jayne Sawtelle is helping with “adult time” during service. May 11th there will be a run thru for May 18th.
Nursery
Amy wrote down names of high school /college students that could be contacted for help in the nursery for the summer. The teens will get paid. Someone will contact Stephanie to see if she could coordinate nursery for summer. The teens cleaned the nursery.
Coffee Hour
Ginny looking into coordinating lemonade on the porch for the summer months. Youth will be doing coffee hour Mothers Day with assistance from Steve Ferris.
There a plans to set up a separate cabinet in Wright Pavilion just for coffee supplies.
Inquirers Meeting – Jean Fisher covered meeting fine on 4/28/08.May 4th – Confirmation Sunday. To place a poster with sign up sheet for help for church picnic.
May 11th – New Members Sunday- Photographer all set. Need a greeter to help with name tags, flowers for new members.
May 18th – Church picnic- Margaret to coordinate a “to do “list.
June 1st – Elder Luncheon – Possible ask the Hilltop Guild to help out. The Eskimos will help out with the grills
Adult Ed – Elsa
Hymn Sing – Thinking of plans for the fall to be done by Shirley Curry
Growth Group
Congregation has lost members over the past 10 years. Group is looking at ways to have the members stay with the church. Focus on getting news out to the members.
Elsa Peters
Youth ministries – Merged the JYM & SYM
Need interest from members to serve as youth advisors for the group.
June 11th – Sex Ed for Parents video. Facilitator– Rev Marvin Ellison
Time 6:30 – 8PM.
Change for confirmants next year. Looking into have a joint class with the Williston-West Church in Portland.
Jerry Andress Recorder: Ginny Gledhill
Ginny Gledhill Next Meeting: End of Kim Early Summer
Amy Foster
Margaret Thibodeau
Elsa Peters
Minutes – The 4/3/08 minutes were read. A change was made to read Personal will form a search committee, from Personal and two members of the team will form a search committee. Motion to approve accepted by Jerry and seconded by Amy.
Christian Education (Kim Early)
Church a Palozza was great fun they raised $1470.50. The curriculum was ordered at discount price.
Kids Sunday Service – All set. Don Russell and Mike Quinn wrote a skit and started working with kids.
Jayne Sawtelle is helping with “adult time” during service. May 11th there will be a run thru for May 18th.
Nursery
Amy wrote down names of high school /college students that could be contacted for help in the nursery for the summer. The teens will get paid. Someone will contact Stephanie to see if she could coordinate nursery for summer. The teens cleaned the nursery.
Coffee Hour
Ginny looking into coordinating lemonade on the porch for the summer months. Youth will be doing coffee hour Mothers Day with assistance from Steve Ferris.
There a plans to set up a separate cabinet in Wright Pavilion just for coffee supplies.
Inquirers Meeting – Jean Fisher covered meeting fine on 4/28/08.May 4th – Confirmation Sunday. To place a poster with sign up sheet for help for church picnic.
May 11th – New Members Sunday- Photographer all set. Need a greeter to help with name tags, flowers for new members.
May 18th – Church picnic- Margaret to coordinate a “to do “list.
June 1st – Elder Luncheon – Possible ask the Hilltop Guild to help out. The Eskimos will help out with the grills
Adult Ed – Elsa
Hymn Sing – Thinking of plans for the fall to be done by Shirley Curry
Growth Group
Congregation has lost members over the past 10 years. Group is looking at ways to have the members stay with the church. Focus on getting news out to the members.
Elsa Peters
Youth ministries – Merged the JYM & SYM
Need interest from members to serve as youth advisors for the group.
June 11th – Sex Ed for Parents video. Facilitator– Rev Marvin Ellison
Time 6:30 – 8PM.
Change for confirmants next year. Looking into have a joint class with the Williston-West Church in Portland.
Spiritual Life and Worship
May 1, 2008
Present: Rick Angell, Elinor Redmond, Sandy Hansen, Dana and Bryan Wiggins, Tex Haeuser, Betsy Keiter, Debbie Riley, John McCall, Chris Dow and Dave Allen
Elinor read from Conscious Living by Gay Hendricks to open the meeting.
We welcomed Rick Angell, our new member.
We had a discussion with Council Reps Chris Dow and Dave Allen concerning the new Governance Structure. Surveys have been done on the model. They asked questions concerning communication and what the Council can do to support our team. The Council’s role is to make the new structure work and to communicate. A goal is to stay connected in dialogue. We agreed periodic visits by Council reps would be helpful. Betsy asked about involving more people. It does not feel like we have branched out very far. What would be an effective approach for next year?
We discussed the Volunteer Participation forms, adding a category for short term commitments, a site map. Elinor, Dave and Chris are going to work toward increasing Congregation participation.
Tex did an awesome job on the April minutes
John’s Report: We had an excellent Inquirer’s Meeting on April 28. The Growth Group, with Kendra Palmer’s urging, wants to welcome new folks to the church. They are meeting with Jim Kupel of Crescendo Co. (marketing) to clarify the message and mission. They will discern the best way to present our church and get our message out.
The Hymnal Committee is researching the hymnals used by churches in our area and talking with the Conference office. The next step is to include the Congregation in the process. There will be a survey discussion in Davidson Lounge. The Committee is working toward an October date. Nov 11th is the kickoff of the 275th anniversary.
We discussed the Annual Meeting. Dana had suggestions on the organization of the Annual Report.
Events:
· Pentecost Art Project: Dana is working with a prototype of cut paper symbols (flames, air, wind, doves) to hang on line in the front of the church. The congregation will be able to make the symbols on Saturday the 3rd and Sunday the 4th.
· Confirmation Sunday: (May 4): Betsy, Lesley and Margaret will set up. Lesley is arranging for the cake and flowers. On Sunday: Margaret and Sandy will prepare the punch. Ginny Gledhill and others will help serve. Debbie can help.
· Picnic (May 18th): Margaret could use help
· Elder Sunday (June 1st): Invitations need to go out. Luncheon needs arrangement.
· Private Baptism (June 1st @ 1:00): need assist from Team Member.
Last Chapel Service is June 22nd. We will have single services through August 31ar. Homecoming is September 7th (2 services). We need Acolytes through June 1st. The stained glass window in the Chapel will be repaired this summer.
Sandy brought up the fact that her name tag is still blue and bears the name ‘Deacon’. We discussed the awkwardness in referring to members of our team. ‘Member of the Spiritual Life and Worship Team’ is a mouthful. If you add ‘of the month’ it is nearly incomprehensible and a show stopper during Worship. Most people, both within our church and from other churches, recognize the word Deacon and quickly have a context for that person’s role. Our group is not ready to cast the name ‘Deacon’ out. The discussion will continue…
Respectfully submitted,
Elinor Redmond
Present: Rick Angell, Elinor Redmond, Sandy Hansen, Dana and Bryan Wiggins, Tex Haeuser, Betsy Keiter, Debbie Riley, John McCall, Chris Dow and Dave Allen
Elinor read from Conscious Living by Gay Hendricks to open the meeting.
We welcomed Rick Angell, our new member.
We had a discussion with Council Reps Chris Dow and Dave Allen concerning the new Governance Structure. Surveys have been done on the model. They asked questions concerning communication and what the Council can do to support our team. The Council’s role is to make the new structure work and to communicate. A goal is to stay connected in dialogue. We agreed periodic visits by Council reps would be helpful. Betsy asked about involving more people. It does not feel like we have branched out very far. What would be an effective approach for next year?
We discussed the Volunteer Participation forms, adding a category for short term commitments, a site map. Elinor, Dave and Chris are going to work toward increasing Congregation participation.
Tex did an awesome job on the April minutes
John’s Report: We had an excellent Inquirer’s Meeting on April 28. The Growth Group, with Kendra Palmer’s urging, wants to welcome new folks to the church. They are meeting with Jim Kupel of Crescendo Co. (marketing) to clarify the message and mission. They will discern the best way to present our church and get our message out.
The Hymnal Committee is researching the hymnals used by churches in our area and talking with the Conference office. The next step is to include the Congregation in the process. There will be a survey discussion in Davidson Lounge. The Committee is working toward an October date. Nov 11th is the kickoff of the 275th anniversary.
We discussed the Annual Meeting. Dana had suggestions on the organization of the Annual Report.
Events:
· Pentecost Art Project: Dana is working with a prototype of cut paper symbols (flames, air, wind, doves) to hang on line in the front of the church. The congregation will be able to make the symbols on Saturday the 3rd and Sunday the 4th.
· Confirmation Sunday: (May 4): Betsy, Lesley and Margaret will set up. Lesley is arranging for the cake and flowers. On Sunday: Margaret and Sandy will prepare the punch. Ginny Gledhill and others will help serve. Debbie can help.
· Picnic (May 18th): Margaret could use help
· Elder Sunday (June 1st): Invitations need to go out. Luncheon needs arrangement.
· Private Baptism (June 1st @ 1:00): need assist from Team Member.
Last Chapel Service is June 22nd. We will have single services through August 31ar. Homecoming is September 7th (2 services). We need Acolytes through June 1st. The stained glass window in the Chapel will be repaired this summer.
Sandy brought up the fact that her name tag is still blue and bears the name ‘Deacon’. We discussed the awkwardness in referring to members of our team. ‘Member of the Spiritual Life and Worship Team’ is a mouthful. If you add ‘of the month’ it is nearly incomprehensible and a show stopper during Worship. Most people, both within our church and from other churches, recognize the word Deacon and quickly have a context for that person’s role. Our group is not ready to cast the name ‘Deacon’ out. The discussion will continue…
Respectfully submitted,
Elinor Redmond
Council - Revised
May 16, 2008
Present:
Jean Siulinski, Terry LaPointe, Sally Sutton, Sally Hinckley, John McCall, Chris Keiter, Dave Allen, Stan Jordan, Matt Brucker, Debra Andrews, Nancy MacLean, Dan Cummings, Carol Zechman, Chris Dow and Guy Gledhill from the Administration Team.
Opening:
Chris Dow opened the 6:30 pm meeting with a reading by Mary Oliver followed by a prayer. Minutes of last month’s meeting were approved. Following introductions, Sally Hinckley, Terry LaPointe and Nancy MacLean were welcomed as members of the class of 2011. Phil Whitney will also be joining the class.
Ministers’ Time:
Elsa noted that the new delegates to the Maine UCC Conference are Verna Andrews and Rick Angell. She also provided a 2008- 2009 Church calendar and a list of Church contacts. These can be emailed to Church members and paper copies are available in the office. Elsa is also working on posting the Team and Committee meeting minutes on the internet.
John reported we are looking for a volunteer to upgrade the Church’s website.
The Church will recognize Kim Early on 18 May 2008. Some responses have been received from our advertising for Kim’s position.
Sixteen (16) new members joined the Church on 11 May 08 and another group will be joining on 22 June 2008.
Council Operations:
Chris Keiter presented an update on the Chancel project. The timeline for the work to be done is between 23 June 2008 and 28 July 2008. There will be a penalty if the project is not completed on time. Of three bids received, the B.D. Heanssler Construction company’s bid was accepted.
The contract with Bob Faucher, contractor for the organ work, is to be signed by 15 May 2008.
The project is estimated to cost $50,000. Chris Keiter reviewed several prospective sources for the funds. The following was approved by the Council:
The Music Fund will contribute $2,000, subject to agreement from the Music Committee.
The North Church Memorial Fund will contribute $4,000 subject to agreement from the Spiritual Life and Worship Team.
The Organ Maintenance Fund will contribute the amount to be paid to the organ contractor (about $7,000), subject to agreement from Shirley Curry.
Fund-raising will contribute as much as is raised by 15 July 2008.
The sale of unused choir pews will contribute as much as they are sold for.
The unrestricted endowments will fund the remaining costs.
Lyndalee Landry is drafting a letter to the Congregation providing them with an opportunity to contribute to the project.
The piano has been selected.
Governance Structure Feedback:
Stan and Carol met with the Admin Team. They feel the Council is supportive and there are no problems. Guy Gledhill gave an update on the activities of the Admin Team.
Chris Dow and Dave met with Spiritual Life and Worship and determined there’s a lot of interest in getting more people involved in the life of the Church.
Elinor Redmond, Dave Allen and Chris Dow have formed a small committee to brainstorm ways to increase volunteerism.
The SL&W team feels it would be beneficial to have a Council member attend one of their meetings every couple of months.
Chris Keiter met with Mission Outreach and reported that all is well.
Space Use Request:
Carol contacted George Pressley’s references and reported they were ‘glowing’. Mr. Pressley submitted a proposal to use Church space to assist low-income persons in accessing affordable medications.
Mr. Pressley agreed to work under Med Access, the organization Carol Zechman is with. Med Access will fund office supplies expenses. Having his own computer, he’ll utilize office space in our Church with access to one of the phone lines.
By-Laws:
Due to the late hour and the number of comments on the first draft of the proposed by-laws revision, it was agreed that a special meeting of the Council would be held on 12 June 2008 at 6:30pm for this purpose.
Council members were asked to email their comments on the proposed by-law changes to all Council members by 10 June 2008. Dan will email a copy of the current by-laws.
Next Monthly Council Meeting:
Thursday, 19 June 2008 at 6:30pm. Note: All future meetings will be at 6:30pm.
Respectfully submitted,
Chris Dow
Present:
Jean Siulinski, Terry LaPointe, Sally Sutton, Sally Hinckley, John McCall, Chris Keiter, Dave Allen, Stan Jordan, Matt Brucker, Debra Andrews, Nancy MacLean, Dan Cummings, Carol Zechman, Chris Dow and Guy Gledhill from the Administration Team.
Opening:
Chris Dow opened the 6:30 pm meeting with a reading by Mary Oliver followed by a prayer. Minutes of last month’s meeting were approved. Following introductions, Sally Hinckley, Terry LaPointe and Nancy MacLean were welcomed as members of the class of 2011. Phil Whitney will also be joining the class.
Ministers’ Time:
Elsa noted that the new delegates to the Maine UCC Conference are Verna Andrews and Rick Angell. She also provided a 2008- 2009 Church calendar and a list of Church contacts. These can be emailed to Church members and paper copies are available in the office. Elsa is also working on posting the Team and Committee meeting minutes on the internet.
John reported we are looking for a volunteer to upgrade the Church’s website.
The Church will recognize Kim Early on 18 May 2008. Some responses have been received from our advertising for Kim’s position.
Sixteen (16) new members joined the Church on 11 May 08 and another group will be joining on 22 June 2008.
Council Operations:
Chris Keiter presented an update on the Chancel project. The timeline for the work to be done is between 23 June 2008 and 28 July 2008. There will be a penalty if the project is not completed on time. Of three bids received, the B.D. Heanssler Construction company’s bid was accepted.
The contract with Bob Faucher, contractor for the organ work, is to be signed by 15 May 2008.
The project is estimated to cost $50,000. Chris Keiter reviewed several prospective sources for the funds. The following was approved by the Council:
The Music Fund will contribute $2,000, subject to agreement from the Music Committee.
The North Church Memorial Fund will contribute $4,000 subject to agreement from the Spiritual Life and Worship Team.
The Organ Maintenance Fund will contribute the amount to be paid to the organ contractor (about $7,000), subject to agreement from Shirley Curry.
Fund-raising will contribute as much as is raised by 15 July 2008.
The sale of unused choir pews will contribute as much as they are sold for.
The unrestricted endowments will fund the remaining costs.
Lyndalee Landry is drafting a letter to the Congregation providing them with an opportunity to contribute to the project.
The piano has been selected.
Governance Structure Feedback:
Stan and Carol met with the Admin Team. They feel the Council is supportive and there are no problems. Guy Gledhill gave an update on the activities of the Admin Team.
Chris Dow and Dave met with Spiritual Life and Worship and determined there’s a lot of interest in getting more people involved in the life of the Church.
Elinor Redmond, Dave Allen and Chris Dow have formed a small committee to brainstorm ways to increase volunteerism.
The SL&W team feels it would be beneficial to have a Council member attend one of their meetings every couple of months.
Chris Keiter met with Mission Outreach and reported that all is well.
Space Use Request:
Carol contacted George Pressley’s references and reported they were ‘glowing’. Mr. Pressley submitted a proposal to use Church space to assist low-income persons in accessing affordable medications.
Mr. Pressley agreed to work under Med Access, the organization Carol Zechman is with. Med Access will fund office supplies expenses. Having his own computer, he’ll utilize office space in our Church with access to one of the phone lines.
By-Laws:
Due to the late hour and the number of comments on the first draft of the proposed by-laws revision, it was agreed that a special meeting of the Council would be held on 12 June 2008 at 6:30pm for this purpose.
Council members were asked to email their comments on the proposed by-law changes to all Council members by 10 June 2008. Dan will email a copy of the current by-laws.
Next Monthly Council Meeting:
Thursday, 19 June 2008 at 6:30pm. Note: All future meetings will be at 6:30pm.
Respectfully submitted,
Chris Dow
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