Meeting Minutes of March 3, 2011
Committee Attendance: Jennifer Fetting, Tom Hamerski, Elsa Peters.
Subcommittee Guests: Margaret Thibodeau and Elinor Redmond
This month the EFG committee invited representatives of the subcommittees to attend our March meeting. The representatives of the Inquirer’s group (Margaret) and the Growth group (Elinor) accepted and visited.
Inquirer’s:
1) Margaret is taking care of Inquirer’s Meeting this month (with Tom).
2) Church picnic (which is not Inquirer’s but also discussed at this time).
a. Margaret offered to take charge of the picnic.
b. The church picnic will be May 15, 2011.
c. Seating was an issue (may be again if it is nice out, fingers crossed). It’ll be important to line up lots of volunteers to bring different sides; Eskimos usually handle the grilling.
Growth:
1) Elinor put together a handout on the history of the Growth Group, and the approaches they’ve taken in the past.
2) Current projects include bookmarks, handouts, etc. Things seem to be going well with the group; like all groups, including ours, they could use more volunteers.
Important Upcoming Dates:
• Church Picnic – May 15.
• Confirmation Sunday - June 12.
• Capture the flag game – 2:00 p.m. 5/22/11. It’ll be held in a park in either South Portland or Cape Elizabeth.
Bible discovery will be led by Beth Hess & Deb Theriault (many thanks to them both!). Dates unknown at this time.
Showing posts with label Education Growth and Fellowship. Show all posts
Showing posts with label Education Growth and Fellowship. Show all posts
Wednesday, March 30, 2011
Wednesday, February 23, 2011
Growth Group
Meeting Minutes of 2/14/11
Recorder: Elinor Redmond
Members Present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross. Guest: Sarah Bloom.
Dave opened with a reading entitled ‘the mayonnaise jar and 2 cups of coffee’.
1. Sarah Bloom is a new member of our church who agreed to share her experiences and impressions. Sarah grew up in the Catholic Church and had not attended any church in many years, except for a UCC church on Cranberry Island. She had visited several churches in the Portland area and happened to talk with her neighbor, Ellie Chatto, who suggested Sarah try our church. Sarah appreciated all the information she received on visiting the church, being especially impressed with the history of the church and the statement of faith. She read all of the pamphlets in the welcome envelope thoroughly and saves the bulletin each week. She felt welcome from her first visit. She joined the bell choir. John called as he does with all visitors. As an oboist, she thoroughly appreciates the quality of the music at our church. The only negative she has found is the fact that people chat during the prelude and the postlude. She wants to use that time for prayer and to appreciate the music. Dave asked her what is what like the first time she came. She came alone and went to the coffee hour where people reached out to her – and she reached out to others. She preferred attending services alone as she was evaluating the experience and did not want to be distracted by another (she would not have wanted to have a ‘parish host’). She appreciated the flexibility to learn as she wanted to learn. She recommends that more current members attend the Inquirer’s meetings.
2. SL&W and Welcome Packets: Rick read from the SL&W meeting minutes concerning the ‘vigorous discussion’ held by members. The church staff has the responsibility to determine what information is in the pew racks and what is included in the welcome envelopes. Our group continues to be very interested in having the brochures updated so that they are easier to read (simpler, with bullets instead of long sentences). Sue is making a list of the brochures presently in the envelope.
3. Elinor will represent GG at the 3/3 EG&F meeting.
4. Welcome Brochure: Dave will pass along the wording changes to Bryan.
Update on activities:
5. Welcome Notes: Sue called Darla twice. There have not been any new visitors leaving contact information.
6. Friendship Pad Options: Elinor brought information on a cloth covered pad (~$10) which may hold up better than the vinyl covered version. Also, Staples yielded few options. Elinor brought in a ‘sheet protector’ which seemed too flimsy. Dave is going to continue the search. We want to see samples of the options.
7. Bookmarks: not much to report. Bryan will work on them in March.
8. Signage:
• An individual is very upset at the thought of having any signage in the narthex.
• The A-team has ordered sign.
• Rick and Stan are working on emergency signage.
9. Homework: Each member will review our ‘idea’ materials and bring 1 idea for the group to work on. Dave will e-mail the ‘ideas’.
Next Meeting: Monday, March 21.
Recorder: Elinor Redmond
Members Present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross. Guest: Sarah Bloom.
Dave opened with a reading entitled ‘the mayonnaise jar and 2 cups of coffee’.
1. Sarah Bloom is a new member of our church who agreed to share her experiences and impressions. Sarah grew up in the Catholic Church and had not attended any church in many years, except for a UCC church on Cranberry Island. She had visited several churches in the Portland area and happened to talk with her neighbor, Ellie Chatto, who suggested Sarah try our church. Sarah appreciated all the information she received on visiting the church, being especially impressed with the history of the church and the statement of faith. She read all of the pamphlets in the welcome envelope thoroughly and saves the bulletin each week. She felt welcome from her first visit. She joined the bell choir. John called as he does with all visitors. As an oboist, she thoroughly appreciates the quality of the music at our church. The only negative she has found is the fact that people chat during the prelude and the postlude. She wants to use that time for prayer and to appreciate the music. Dave asked her what is what like the first time she came. She came alone and went to the coffee hour where people reached out to her – and she reached out to others. She preferred attending services alone as she was evaluating the experience and did not want to be distracted by another (she would not have wanted to have a ‘parish host’). She appreciated the flexibility to learn as she wanted to learn. She recommends that more current members attend the Inquirer’s meetings.
2. SL&W and Welcome Packets: Rick read from the SL&W meeting minutes concerning the ‘vigorous discussion’ held by members. The church staff has the responsibility to determine what information is in the pew racks and what is included in the welcome envelopes. Our group continues to be very interested in having the brochures updated so that they are easier to read (simpler, with bullets instead of long sentences). Sue is making a list of the brochures presently in the envelope.
3. Elinor will represent GG at the 3/3 EG&F meeting.
4. Welcome Brochure: Dave will pass along the wording changes to Bryan.
Update on activities:
5. Welcome Notes: Sue called Darla twice. There have not been any new visitors leaving contact information.
6. Friendship Pad Options: Elinor brought information on a cloth covered pad (~$10) which may hold up better than the vinyl covered version. Also, Staples yielded few options. Elinor brought in a ‘sheet protector’ which seemed too flimsy. Dave is going to continue the search. We want to see samples of the options.
7. Bookmarks: not much to report. Bryan will work on them in March.
8. Signage:
• An individual is very upset at the thought of having any signage in the narthex.
• The A-team has ordered sign.
• Rick and Stan are working on emergency signage.
9. Homework: Each member will review our ‘idea’ materials and bring 1 idea for the group to work on. Dave will e-mail the ‘ideas’.
Next Meeting: Monday, March 21.
Wednesday, January 26, 2011
Education Growth and Fellowship
Meeting Minutes of January 6, 2011
Attendance: Scott Ayre, Jennifer Fetting, Carolyn Foster, Tom Hamerksi, Karen Pierce, Elsa Peters.
1) Standing Sub-Committee Reports
a. Coffee hour: There hasn’t been any problems with getting volunteers this year, which is great. There have been some breakdowns in communication, but overall it is going well.
b. Sunday school: Carolyn reported that the 2nd semester teachers are recruited - lots of enthusiasm.
c. Library: Karen reported that they’ve spent their money and bought new books. New ones are being catalogued, and new purchases will be displayed on tables before worship so that people can see them.
d. Scholarship: Scott was in contact with Nancy re: how people can donate to the scholarship fund. The committee’s first meeting is in late January or early February.
e. Growth: Next Inquirer’s meeting is Monday, March 7.
f. In general, there is a sense that there is too little communication between the EFG team and the people on the subcommittees. Scott Ayre is going to send the leaders of each subcommittee an email, inviting them to send a representative to our March 3 meeting (and twice a year hereafter) to report on their activities, needs, etc. and let us know what we can do to help them.
g. Jennifer will email Tom in the church about turning the heat on in Wright Pavilion at 7:00 pm on the first Thursday of the month. Brrrr it’s cold in there.
2) New Business
a. Concerns were raised that too much team meeting time is bogged down with the details of the different subcommittees, and not enough generating new ideas for activities, etc. So there is going to be a huge, seismic shift in how the committee works. This is a good thing.
b. Next meeting will be agenda-free and will involve lots of brainstorming, so show up with ideas!
Attendance: Scott Ayre, Jennifer Fetting, Carolyn Foster, Tom Hamerksi, Karen Pierce, Elsa Peters.
1) Standing Sub-Committee Reports
a. Coffee hour: There hasn’t been any problems with getting volunteers this year, which is great. There have been some breakdowns in communication, but overall it is going well.
b. Sunday school: Carolyn reported that the 2nd semester teachers are recruited - lots of enthusiasm.
c. Library: Karen reported that they’ve spent their money and bought new books. New ones are being catalogued, and new purchases will be displayed on tables before worship so that people can see them.
d. Scholarship: Scott was in contact with Nancy re: how people can donate to the scholarship fund. The committee’s first meeting is in late January or early February.
e. Growth: Next Inquirer’s meeting is Monday, March 7.
f. In general, there is a sense that there is too little communication between the EFG team and the people on the subcommittees. Scott Ayre is going to send the leaders of each subcommittee an email, inviting them to send a representative to our March 3 meeting (and twice a year hereafter) to report on their activities, needs, etc. and let us know what we can do to help them.
g. Jennifer will email Tom in the church about turning the heat on in Wright Pavilion at 7:00 pm on the first Thursday of the month. Brrrr it’s cold in there.
2) New Business
a. Concerns were raised that too much team meeting time is bogged down with the details of the different subcommittees, and not enough generating new ideas for activities, etc. So there is going to be a huge, seismic shift in how the committee works. This is a good thing.
b. Next meeting will be agenda-free and will involve lots of brainstorming, so show up with ideas!
Tuesday, January 18, 2011
Growth Group
Meeting Minutes of January 10, 2011
Recorder: Elinor Redmond
Members Present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross and John McCall.
Sue opened with an inspiring reading from ‘Hope for Each Day’.
John passed along a request conveyed by Elsa from EG&F. They want to be up to date on the Growth Group’s activities. Elinor will connect with them – via Elsa – and send minutes.
Update on Activities:
1. Welcome Notes: After our last meeting, Sue stopped in to the Prayer Shawl Group. Darla was not present and the group did not know anything about the notes. They were not meeting again until January. Elinor (5 notes) and Sue (0 notes) have been doing them in the meantime. Darla and her group are now ready to start. Sue will do a written procedure list and talk with Jen about saving records as they return from the Prayer Shawl knitters. We can keep a running total of notes sent.
2. Bookmarks: Dave is working with Bryan on bookmarks to place in the hymnals (and Bibles?). Bryan will draft a design. Production will be by an internet based company. The cost will be approximately $60 for 500 bookmarks. Dave has suggested using a pineapple motif as that is the symbol for welcome and hospitality. The mission and vision will be included as well as standard information about the church. Printing ‘Take me home’ on them would encourage just that.
3. Signage: Our group walked around the building to look at signage after the last meeting. No more progress to date – to be continued.
4. Hospitality Moments:
Possible ideas include:
• Dictionary (literal definition of hospitality/what does it mean to individuals)
• Hospitality stories from the Bible (John will find some stories)
• Bookmarks – use the Sunday when the new Bookmarks appear to discuss hospitality and the pineapple. This would include the tale of our carved pineapple at the front of the church. Norman Clark (son of Minister Win Clark) carved the pineapple. He later went to Bangor Seminary but was diagnosed with cancer before finishing his studies.
• Someone could tell his/her story of being welcomed into the church community. Sarah Bloom may be a possible candidate to tell what it was that made her feel welcomed.
Sue had talked with Sarah about joining our committee. While too busy to join, she would be glad to come to a meeting to share her experience of coming to our church for the first time. Sue will invite her to the February 14th meeting.
5. Revisit ideas on which committee might work: Looking over our ‘idea sheets’ sparked conversation on the following topics:
• When questioned on the Ushers’ meeting, Rick said some were open to our suggestions and others were not. Awareness/progress in the area of keeping the aisle open as people arrive. References to ‘new rules’.
• Outreach to groups which use the building: John awaits a call from the AA contact. Elinor will attend a meeting, offer an invitation to worship and pass out the Welcome brochure.
• Friendship pads: We discussed making better use at the space above the pad itself when the cover is opened. Having a plastic sleeve there to hold nametags and messages is one idea. Many covers are now split and need to be replaced. We need 65-70 pads. Elinor will investigate options and report back at the next meeting.
• Welcome packet: Dave will talk with Jen about placing the new Welcome brochure in the packet in place of the old brochure. Rick will discuss responsibility for the Welcome Packet with SLW. We talked about different points of view of what should be in the packet and why. John advocates for getting as much information in front of people as simply as possible. Several in the group felt the present collection of brochures to be wordy and in need of editing. Perhaps groups would agree to update their own brochures themselves.
6. New Group Members: No luck so far.
7. Homework: Each member will review our ‘idea’ materials and bring (1) idea for the group to work on.
Next meeting: Monday, February 14th.
Recorder: Elinor Redmond
Members Present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross and John McCall.
Sue opened with an inspiring reading from ‘Hope for Each Day’.
John passed along a request conveyed by Elsa from EG&F. They want to be up to date on the Growth Group’s activities. Elinor will connect with them – via Elsa – and send minutes.
Update on Activities:
1. Welcome Notes: After our last meeting, Sue stopped in to the Prayer Shawl Group. Darla was not present and the group did not know anything about the notes. They were not meeting again until January. Elinor (5 notes) and Sue (0 notes) have been doing them in the meantime. Darla and her group are now ready to start. Sue will do a written procedure list and talk with Jen about saving records as they return from the Prayer Shawl knitters. We can keep a running total of notes sent.
2. Bookmarks: Dave is working with Bryan on bookmarks to place in the hymnals (and Bibles?). Bryan will draft a design. Production will be by an internet based company. The cost will be approximately $60 for 500 bookmarks. Dave has suggested using a pineapple motif as that is the symbol for welcome and hospitality. The mission and vision will be included as well as standard information about the church. Printing ‘Take me home’ on them would encourage just that.
3. Signage: Our group walked around the building to look at signage after the last meeting. No more progress to date – to be continued.
4. Hospitality Moments:
Possible ideas include:
• Dictionary (literal definition of hospitality/what does it mean to individuals)
• Hospitality stories from the Bible (John will find some stories)
• Bookmarks – use the Sunday when the new Bookmarks appear to discuss hospitality and the pineapple. This would include the tale of our carved pineapple at the front of the church. Norman Clark (son of Minister Win Clark) carved the pineapple. He later went to Bangor Seminary but was diagnosed with cancer before finishing his studies.
• Someone could tell his/her story of being welcomed into the church community. Sarah Bloom may be a possible candidate to tell what it was that made her feel welcomed.
Sue had talked with Sarah about joining our committee. While too busy to join, she would be glad to come to a meeting to share her experience of coming to our church for the first time. Sue will invite her to the February 14th meeting.
5. Revisit ideas on which committee might work: Looking over our ‘idea sheets’ sparked conversation on the following topics:
• When questioned on the Ushers’ meeting, Rick said some were open to our suggestions and others were not. Awareness/progress in the area of keeping the aisle open as people arrive. References to ‘new rules’.
• Outreach to groups which use the building: John awaits a call from the AA contact. Elinor will attend a meeting, offer an invitation to worship and pass out the Welcome brochure.
• Friendship pads: We discussed making better use at the space above the pad itself when the cover is opened. Having a plastic sleeve there to hold nametags and messages is one idea. Many covers are now split and need to be replaced. We need 65-70 pads. Elinor will investigate options and report back at the next meeting.
• Welcome packet: Dave will talk with Jen about placing the new Welcome brochure in the packet in place of the old brochure. Rick will discuss responsibility for the Welcome Packet with SLW. We talked about different points of view of what should be in the packet and why. John advocates for getting as much information in front of people as simply as possible. Several in the group felt the present collection of brochures to be wordy and in need of editing. Perhaps groups would agree to update their own brochures themselves.
6. New Group Members: No luck so far.
7. Homework: Each member will review our ‘idea’ materials and bring (1) idea for the group to work on.
Next meeting: Monday, February 14th.
Wednesday, December 15, 2010
Growth Group
Meeting Minutes of 12/6/10
Recorder: Elinor Redmond
Members present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross and John McCall.
Rick opened the meeting with a heartfelt and inspiring prayer.
Rick commented that the things we do as a group have a ‘shelf life’. That is, they seem exciting and effective for a while and then the effects wear off. He said our group’s task is to keep things fresh and continue to look at what we do. An example is asking people to sit in different seats. People moved around for a while – and had a lot of comments about it – and now seem to be back where they were in the past. Dave said that urging people to move was a means to an end, a way to get people to talk with someone new. John said he thinks people have an increased awareness of who is around them. Many are looking out for new people.
We proceeded with our update:
1. Friendship Sunday:
Was Friendship Sunday a success? John said there were addresses for 3 new couples on the Friendship pads. There were others there who did not sign in with their information. We could have done more ‘publicity’ – the new website will give us the ability to send out notices more easily. We agreed to repeat this ‘feel-good’ event.
2. Verbal invitation to groups using the building:
John has spoken with 2 groups. Al-Anon (meets Saturday mornings in the Community Room) is reluctant unless there is a scheduled open meeting. They would rather hand out fliers or read a provided statement. AA would love to have us come. The rep is checking with others in the group (meets Saturday afternoons @ 1 in the Music Room). John will contact the Alzheimer’s Support Group.
3. Welcome Notes:
Darla has agreed that the Prayer Shawl group will write welcome notes. Elinor worked on a draft of the text. She and Dave will continue that process. The notes will be written on church note-cards, which include a Bible verse on the inside. Jen will supply the PS group with copies of files created from the Friendship pads of the names of new visitors so that they receive them for their gatherings on Tuesdays. After sending the note, the sheet will be marked with a date and the word ‘sent’. Sue will connect with Darla on the details.
4. Bookmark:
Dave has an idea of using a pineapple symbol (hospitality) and the Vision on the bookmark. We will enlist help from Bryan after the holidays.
5. Welcome Brochures:
The new brochures are in the pews and look great. We discussed other materials made available. How much information do newcomers need (is the full welcome packet necessary or overwhelming?)? How many brochures should be in the pew racks? Who has oversight? Rick will discuss with SL&W.
6. Church signage:
We took a stroll around the church, noting existing signage and speculating on what might improve it. We particularly noticed the lack in the Narthex. Dave will continue the ‘inventory’ process.
7. Hospitality Moments:
From last month’s minutes: “We will provide the next hospitality moment in January. An idea is to use quotes from the Bible that reference welcome.”
8. Growth Group Membership:
Each member will talk with 1 person about the Growth Group and the possibility of joining before the next meeting. Sue talked with Sara Bloom, a new member. She would be glad to be a resource to our group. We discussed inviting her to a meeting so that we can hear her perspective and suggestions.
Next meeting: Monday, January 10, 2011
Recorder: Elinor Redmond
Members present: Rick Angell, Elinor Redmond, Dave Allen, Sue Ross and John McCall.
Rick opened the meeting with a heartfelt and inspiring prayer.
Rick commented that the things we do as a group have a ‘shelf life’. That is, they seem exciting and effective for a while and then the effects wear off. He said our group’s task is to keep things fresh and continue to look at what we do. An example is asking people to sit in different seats. People moved around for a while – and had a lot of comments about it – and now seem to be back where they were in the past. Dave said that urging people to move was a means to an end, a way to get people to talk with someone new. John said he thinks people have an increased awareness of who is around them. Many are looking out for new people.
We proceeded with our update:
1. Friendship Sunday:
Was Friendship Sunday a success? John said there were addresses for 3 new couples on the Friendship pads. There were others there who did not sign in with their information. We could have done more ‘publicity’ – the new website will give us the ability to send out notices more easily. We agreed to repeat this ‘feel-good’ event.
2. Verbal invitation to groups using the building:
John has spoken with 2 groups. Al-Anon (meets Saturday mornings in the Community Room) is reluctant unless there is a scheduled open meeting. They would rather hand out fliers or read a provided statement. AA would love to have us come. The rep is checking with others in the group (meets Saturday afternoons @ 1 in the Music Room). John will contact the Alzheimer’s Support Group.
3. Welcome Notes:
Darla has agreed that the Prayer Shawl group will write welcome notes. Elinor worked on a draft of the text. She and Dave will continue that process. The notes will be written on church note-cards, which include a Bible verse on the inside. Jen will supply the PS group with copies of files created from the Friendship pads of the names of new visitors so that they receive them for their gatherings on Tuesdays. After sending the note, the sheet will be marked with a date and the word ‘sent’. Sue will connect with Darla on the details.
4. Bookmark:
Dave has an idea of using a pineapple symbol (hospitality) and the Vision on the bookmark. We will enlist help from Bryan after the holidays.
5. Welcome Brochures:
The new brochures are in the pews and look great. We discussed other materials made available. How much information do newcomers need (is the full welcome packet necessary or overwhelming?)? How many brochures should be in the pew racks? Who has oversight? Rick will discuss with SL&W.
6. Church signage:
We took a stroll around the church, noting existing signage and speculating on what might improve it. We particularly noticed the lack in the Narthex. Dave will continue the ‘inventory’ process.
7. Hospitality Moments:
From last month’s minutes: “We will provide the next hospitality moment in January. An idea is to use quotes from the Bible that reference welcome.”
8. Growth Group Membership:
Each member will talk with 1 person about the Growth Group and the possibility of joining before the next meeting. Sue talked with Sara Bloom, a new member. She would be glad to be a resource to our group. We discussed inviting her to a meeting so that we can hear her perspective and suggestions.
Next meeting: Monday, January 10, 2011
Wednesday, November 17, 2010
Education Growth and Fellowship
Meeting Minutes of November 4, 2010
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Tom Hamerski, Scott Ayre
A. Updates on Team Responsibilities
1) Library and Scholarship: Scott reported that Scholarship is fine; not much happening now, since the real work starts in January. Karen reported that she talked to Kathy and the library is also going well; Kathy is trying to get the library weeded out. She’s open to suggestions regarding new books for purchase. The preference is to use local businesses such as Nonesuch books, which the EGF committee fully supports.
2) Sunday School: Carolyn was unable to attend this meeting and, therefore, there was no Sunday School update.
3) Faith Formation: Elsa sent us her update. One concern she brought up was the teenage Sunday School teaching policy, which is outdated and no longer fully applicable to the church. We, as a committee, voted to overturn the current policy and adopt a new guidline: to allow teenagers (who had been through Confirmation) younger than 16 to be able to teach Sunday School classes.
4) Coffee Hour: Jen reported that coffee hour is going wonderfully well; lots of volunteers and enthusiasm and helpful people this fall. Hopefully this continues all year. I think that much of this is due to all the committees and teams volunteering – really going very well.
5) Nursery: Jen reported that we still need a way of informing the nursery parents who volunteer to help in the nursery that they have to fill out Safe Church background check forms. Jen will post a sign; Scott suggested that there also be handouts with information on who to contact to get the sheets, so we’ll do that too.
6) Growth/hospitality: There was an inquirer’s meeting on Oct 26. Karen and Tom helped out with refreshments and chatting up the inquirers. After talking to some of these inquirers, it sounds like overall the night went really well. The new members are being welcomed into the church on Nov. 7. We need to find a photographer. Since Randall Landry (the usual photographer) isn’t able to be there, Jen will bring her camera and Tom will take the pictures.
B. Other really important stuff
1) 2011 budget requests – we decided on our budget requests; Tom
is entering them into a spreadsheet and sending them in to the powers that be.
2) New team member recruitment – we’re putting this on hold for now, since Scott Ayre has agreed to join the EGF team for a year (whohoo!)
3) Upcoming hospitality things for which we need to split up responsibility,
according to my binder
a. Jesus’ birthday – We need to get in touch with some of the parents
of younger children, people who may be willing to help with setup/cleanup for this event at the 5:00 service on Christmas Eve.
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Tom Hamerski, Scott Ayre
A. Updates on Team Responsibilities
1) Library and Scholarship: Scott reported that Scholarship is fine; not much happening now, since the real work starts in January. Karen reported that she talked to Kathy and the library is also going well; Kathy is trying to get the library weeded out. She’s open to suggestions regarding new books for purchase. The preference is to use local businesses such as Nonesuch books, which the EGF committee fully supports.
2) Sunday School: Carolyn was unable to attend this meeting and, therefore, there was no Sunday School update.
3) Faith Formation: Elsa sent us her update. One concern she brought up was the teenage Sunday School teaching policy, which is outdated and no longer fully applicable to the church. We, as a committee, voted to overturn the current policy and adopt a new guidline: to allow teenagers (who had been through Confirmation) younger than 16 to be able to teach Sunday School classes.
4) Coffee Hour: Jen reported that coffee hour is going wonderfully well; lots of volunteers and enthusiasm and helpful people this fall. Hopefully this continues all year. I think that much of this is due to all the committees and teams volunteering – really going very well.
5) Nursery: Jen reported that we still need a way of informing the nursery parents who volunteer to help in the nursery that they have to fill out Safe Church background check forms. Jen will post a sign; Scott suggested that there also be handouts with information on who to contact to get the sheets, so we’ll do that too.
6) Growth/hospitality: There was an inquirer’s meeting on Oct 26. Karen and Tom helped out with refreshments and chatting up the inquirers. After talking to some of these inquirers, it sounds like overall the night went really well. The new members are being welcomed into the church on Nov. 7. We need to find a photographer. Since Randall Landry (the usual photographer) isn’t able to be there, Jen will bring her camera and Tom will take the pictures.
B. Other really important stuff
1) 2011 budget requests – we decided on our budget requests; Tom
is entering them into a spreadsheet and sending them in to the powers that be.
2) New team member recruitment – we’re putting this on hold for now, since Scott Ayre has agreed to join the EGF team for a year (whohoo!)
3) Upcoming hospitality things for which we need to split up responsibility,
according to my binder
a. Jesus’ birthday – We need to get in touch with some of the parents
of younger children, people who may be willing to help with setup/cleanup for this event at the 5:00 service on Christmas Eve.
Wednesday, November 10, 2010
Education Growth and Fellowship
Meeting Minutes of October 7, 2010
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Scott Ayer, Tom Hamerski
I. Agenda
A. Updates on Team Responsibilities:
1) Karen updated us on Library and Scholarship. In both cases, things are good and nothing needed for now.
2) Carolyn was unable to attend tonight’s meeting, so we didn’t get an update on the Sunday School, but at least one Sunday School teacher seems to think it’s going well.
3) Elsa gave us her Faith Formation update. We voted on choices for the children’s offering
a. Camp Sunshine
b. Winter Kids
c. Pilgrim Lodge
4) Jen reported that Coffee Hour is going shockingly, amazingly well. People and groups are being wonderful about volunteering and that is great. We’re filled up through Christmas!
B. Other items:
1) Homecoming Sunday
a. None of us had heard any feedback from other people re: the new setup, other than people liked the coffee hour that day.
b. EFG committee liked it better
c. Not sure how it will work next year
2) Nursery – We need those parents who volunteer to help downstairs to do background checks for Safe Church. There is no such list, however, so we need to figure out a good way of identifying these parents and getting the necessary forms to them.
3) Two potential new members of the EFG team visited today, Tom Hamerski and Scott Ayer. Tom is on board (whohoo!) and Scott is thinking about whether he has time and will let us know.
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Scott Ayer, Tom Hamerski
I. Agenda
A. Updates on Team Responsibilities:
1) Karen updated us on Library and Scholarship. In both cases, things are good and nothing needed for now.
2) Carolyn was unable to attend tonight’s meeting, so we didn’t get an update on the Sunday School, but at least one Sunday School teacher seems to think it’s going well.
3) Elsa gave us her Faith Formation update. We voted on choices for the children’s offering
a. Camp Sunshine
b. Winter Kids
c. Pilgrim Lodge
4) Jen reported that Coffee Hour is going shockingly, amazingly well. People and groups are being wonderful about volunteering and that is great. We’re filled up through Christmas!
B. Other items:
1) Homecoming Sunday
a. None of us had heard any feedback from other people re: the new setup, other than people liked the coffee hour that day.
b. EFG committee liked it better
c. Not sure how it will work next year
2) Nursery – We need those parents who volunteer to help downstairs to do background checks for Safe Church. There is no such list, however, so we need to figure out a good way of identifying these parents and getting the necessary forms to them.
3) Two potential new members of the EFG team visited today, Tom Hamerski and Scott Ayer. Tom is on board (whohoo!) and Scott is thinking about whether he has time and will let us know.
Tuesday, October 26, 2010
Education, Growth and Fellowship
Meeting Minutes of October 7, 2010
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Scott Ayer, Tom Hamerski
I. Agenda
A. Updates on Team Responsibilities:
1) Karen updated us on Library and Scholarship. In both cases, things are good and nothing needed for now.
2) Carolyn was unable to attend tonight’s meeting, so we didn’t get an update on the Sunday School, but at least one Sunday School teacher seems to think it’s going well.
3) Elsa gave us her Faith Formation update. We voted on choices for the children’s offering
a. Camp Sunshine
b. Winter Kids
c. Pilgrim Lodge
4) Jen reported that Coffee Hour is going shockingly, amazingly well. People and groups are being wonderful about volunteering and that is great. We’re filled up through Christmas!
B. Other items:
1) Homecoming Sunday
a. None of us had heard any feedback from other people re: the new setup, other than people liked the coffee hour that day.
b. EFG committee liked it better.
c. Not sure how it will work next year.
2) Nursery – We need those parents who volunteer to help downstairs to do background checks for Safe Church. There is no such list, however, so we need to figure out a good way of identifying these parents and getting the necessary forms to them.
3) Two potential new members of the EFG team visited today, Tom Hamerski and Scott Ayer. Tom is on board (whohoo!) and Scott is thinking about whether he has time and will let us know.
Attendance: Karen Pierce-Souza, Elsa Peters, Jennifer Fetting, Scott Ayer, Tom Hamerski
I. Agenda
A. Updates on Team Responsibilities:
1) Karen updated us on Library and Scholarship. In both cases, things are good and nothing needed for now.
2) Carolyn was unable to attend tonight’s meeting, so we didn’t get an update on the Sunday School, but at least one Sunday School teacher seems to think it’s going well.
3) Elsa gave us her Faith Formation update. We voted on choices for the children’s offering
a. Camp Sunshine
b. Winter Kids
c. Pilgrim Lodge
4) Jen reported that Coffee Hour is going shockingly, amazingly well. People and groups are being wonderful about volunteering and that is great. We’re filled up through Christmas!
B. Other items:
1) Homecoming Sunday
a. None of us had heard any feedback from other people re: the new setup, other than people liked the coffee hour that day.
b. EFG committee liked it better.
c. Not sure how it will work next year.
2) Nursery – We need those parents who volunteer to help downstairs to do background checks for Safe Church. There is no such list, however, so we need to figure out a good way of identifying these parents and getting the necessary forms to them.
3) Two potential new members of the EFG team visited today, Tom Hamerski and Scott Ayer. Tom is on board (whohoo!) and Scott is thinking about whether he has time and will let us know.
Thursday, October 7, 2010
Growth Group
Meeting Minutes of 10/4/10
Members present: Rick Angell, Elinor Redmond, Sue Ross, Dave Allen, John McCall. We send our apologies to Stan for needing to schedule the meeting without him. Every member is important and we look forward to seeing him at the next meeting.
Dave will ask different members to provide the opening for each meeting. He opened the meeting with a prayer.
Dave sent out the following documents before the meeting: Growth Group Ideas (a table listing activities spotlighted at the last meeting), Friendship Sunday Ideas, and 2 versions of the Welcome brochure. We followed the Growth Group Ideas table along with the meeting agenda.
1. Friendship Sunday: John said we have not had a designated ‘Bring a friend to church Sunday’ in 3 years. We need several rounds of notice in the Beacon and a postcard as a tangible reminder for people to take with them from worship. We agreed to go ahead with planning for Sunday, November 21st. Tasks were divided as follows:
• Rick will announce the event during a hospitality moment on Sunday, Nov. 7
• Elinor will create a written invitation (postcard) for people to mail to a friend.
• Elinor will write the Beacon article
• Sue will talk with EF&G about the Growth Group’s hosting the coffee hour.
• John will plan the sermon with a theme around friendship/making people feel welcome. He may include a way for the congregation to actively participate in the service.
• Mandy Shumaker will be giving the children’s story. Dave will ask her to use a friendship theme.
• John will call Robin invite if the Joyful Noise to sing.
• Sue will talk with Elsa about having the Sunday School groups make posters for the church
2. Invitation to Worship in Thanksgiving baskets: Dave will contact missions and he will create the invitation.
3. Article for Beacon on hospitality: Elinor is working on it.
4. Verbal invitation to groups using building: John will contact AA and Al Anon to ask whether there is a time to visit them with the invitation.
5. Handwritten notes for newcomers: These notes would be mailed to first-time guests. They would be identified by their names on the friendship pads. We focused on process. If we have a generic note, does it matter if the address is in different handwriting? We discussed enrolling a group to write the notes. The church would supply paper, stamps and the text for the note. Rick will talk with Darla about whether the Prayer Shawl group would be willing to take on this project.
6. Bookmark: Dave will work on the bookmark. ‘Keep it simple’
7. Ushers: Rick has scheduled a meeting for Sunday, November 7th. Topics include demeanor, posting (where ushers stand), seating particularly welcoming people near newcomers. Rick wants to provide a handout to remind ushers of the points discussed. Sue suggested keeping a copy with the carnations. Also, Rick will e-mail the points to each team on the week of its turn.
8. Welcome Brochure: We looked at the 2 versions of the brochure. We did not have the most recent version from our group and Elsa had based her version on the ‘older’ text provided. We agreed we need to have the Mission segment inside the brochure. John will work on the Open and Affirming text. He wants it to more precisely follow the wording voted upon by the congregation. The group preferred using the more traditional headings (‘worship’, ‘music’, etc.). We decided to keep it simple and not use any photos. The UCC was formed in 1957. Dave will work with Bryan Wiggins to bring together the ideas.
9. Church Signage: Dave is working with the A-Team.
10. Building Tours: Rick will give tours to new people as requested.
11. Hospitality Moments: Dave had prepared a list of ideas for hospitality moments. He will speak on October 17th and ask the congregation what Hospitality means to them. Rick will be providing the moment on Nov. 7th when he announces Friendship Sunday. We hope Stan will agree to appear in December.
Next meeting: Monday, November 8th.
Respectfully submitted,
Elinor Redmond
Agenda items for next meeting:
Friendship Sunday
Welcome brochure
Walk down ‘Growth Group Ideas’
Elinor will do the opening
Members present: Rick Angell, Elinor Redmond, Sue Ross, Dave Allen, John McCall. We send our apologies to Stan for needing to schedule the meeting without him. Every member is important and we look forward to seeing him at the next meeting.
Dave will ask different members to provide the opening for each meeting. He opened the meeting with a prayer.
Dave sent out the following documents before the meeting: Growth Group Ideas (a table listing activities spotlighted at the last meeting), Friendship Sunday Ideas, and 2 versions of the Welcome brochure. We followed the Growth Group Ideas table along with the meeting agenda.
1. Friendship Sunday: John said we have not had a designated ‘Bring a friend to church Sunday’ in 3 years. We need several rounds of notice in the Beacon and a postcard as a tangible reminder for people to take with them from worship. We agreed to go ahead with planning for Sunday, November 21st. Tasks were divided as follows:
• Rick will announce the event during a hospitality moment on Sunday, Nov. 7
• Elinor will create a written invitation (postcard) for people to mail to a friend.
• Elinor will write the Beacon article
• Sue will talk with EF&G about the Growth Group’s hosting the coffee hour.
• John will plan the sermon with a theme around friendship/making people feel welcome. He may include a way for the congregation to actively participate in the service.
• Mandy Shumaker will be giving the children’s story. Dave will ask her to use a friendship theme.
• John will call Robin invite if the Joyful Noise to sing.
• Sue will talk with Elsa about having the Sunday School groups make posters for the church
2. Invitation to Worship in Thanksgiving baskets: Dave will contact missions and he will create the invitation.
3. Article for Beacon on hospitality: Elinor is working on it.
4. Verbal invitation to groups using building: John will contact AA and Al Anon to ask whether there is a time to visit them with the invitation.
5. Handwritten notes for newcomers: These notes would be mailed to first-time guests. They would be identified by their names on the friendship pads. We focused on process. If we have a generic note, does it matter if the address is in different handwriting? We discussed enrolling a group to write the notes. The church would supply paper, stamps and the text for the note. Rick will talk with Darla about whether the Prayer Shawl group would be willing to take on this project.
6. Bookmark: Dave will work on the bookmark. ‘Keep it simple’
7. Ushers: Rick has scheduled a meeting for Sunday, November 7th. Topics include demeanor, posting (where ushers stand), seating particularly welcoming people near newcomers. Rick wants to provide a handout to remind ushers of the points discussed. Sue suggested keeping a copy with the carnations. Also, Rick will e-mail the points to each team on the week of its turn.
8. Welcome Brochure: We looked at the 2 versions of the brochure. We did not have the most recent version from our group and Elsa had based her version on the ‘older’ text provided. We agreed we need to have the Mission segment inside the brochure. John will work on the Open and Affirming text. He wants it to more precisely follow the wording voted upon by the congregation. The group preferred using the more traditional headings (‘worship’, ‘music’, etc.). We decided to keep it simple and not use any photos. The UCC was formed in 1957. Dave will work with Bryan Wiggins to bring together the ideas.
9. Church Signage: Dave is working with the A-Team.
10. Building Tours: Rick will give tours to new people as requested.
11. Hospitality Moments: Dave had prepared a list of ideas for hospitality moments. He will speak on October 17th and ask the congregation what Hospitality means to them. Rick will be providing the moment on Nov. 7th when he announces Friendship Sunday. We hope Stan will agree to appear in December.
Next meeting: Monday, November 8th.
Respectfully submitted,
Elinor Redmond
Agenda items for next meeting:
Friendship Sunday
Welcome brochure
Walk down ‘Growth Group Ideas’
Elinor will do the opening
Wednesday, September 29, 2010
Growth Group
Meeting Minutes of 9/20/10
Members present: Rick Angell, Elinor Redmond, Sue Ross, Dave Allen
Several members checked in at the start of the meeting. We are very sorry that Kendra has moved and will miss her valuable insights.
Review of minutes: We used the minutes of the June meeting to remind us of what we hope to accomplish: 1. growth through more people worshipping and 2. welcoming all who come. The challenge for our small group is to determine how many people can work on each project, to accomplish tasks outside of meetings and to focus on a few things that we think will be of most value.
1. More people worshipping (Question for John - what do we do now to advertise and attract?) Our discussion ranged freely and touched on points made in past discussions.
• Elinor suggested holding church suppers for the community. Dave questioned whether that would be a fundraiser? Most likely it would be an event which would pay for itself. The group felt it would be a lot of effort with an unsure return.
• Put invitations to worship in the Thanksgiving food baskets. Putting invitations in the food pantry baskets was declined by the food pantry team Dave will contact the mission team.
• Elinor will write an article about hospitality for the Beacon. Rick will send her his article from last year. We will solicit the congregation for their ideas on how to draw people to our church.
• Elinor demonstrated the type of talk (invitation to worship) which might be given to groups such as AA that meet at our church. Consensus was that would be a good and easy action to take.
• Rick is offering tours of the building.
• Sue spoke about a family night at another church. It was an event focused on activities/entertainment for children such as a comedian.
• Friends Sunday. This concept generated a lot of enthusiasm and ideas. It is simple and achievable. It could start with a ‘hospitality moment’ during worship. We suggest (these ideas need approval from John) targeting Thanksgiving Sunday (Nov. 21st), as has been done in the past. We will have several notices and announcements. We will generate a written invitation which worshippers can use to invite a friend (or 5). The Sunday School can make posters to hang about the building. ‘Friends’ can be the focus of the service. The Growth Group can sponsor the coffee hour.
2. Making people feel welcome (what we do now): We looked at the list of favorite ideas from other churches which we generated on May 10th:
• Street signs: Rick found we would need to take an example of our suggested sign to the SP City Council and say why we feel we need signage. The group decided that our church has good visibility and signage is not needed at this time.
• We looked at the hand-written welcome note Dave received during his visit to the Falmouth Congregational Church. We could solicit volunteers with good handwriting to pen the notes and mail them to newcomers (or provide in the Narthex). Consensus was to do this
• We looked at the simple bookmark provided by the same church. We could put one in every hymnal as well as offer it to newcomers. It is a simple, tangible way to get our contact information into people’s hands. We should include our new church vision. Consensus was to take this on.
• Rick plans to meet again with the ushers, focusing on friendly demeanor and providing an usher at the entrance near the pulpit. Sue said she ushered at the spot and was met with enthusiasm. Dave offered to work with Rick on the agenda/message to the ushers.
• Church welcome documents: Sue and Elinor met over the summer. The group is very happy with the progress she made on a new welcome bulletin. We should include the new church vision on the pamphlet. Dave will forward the vision wording to the group. We had a few suggestions such as including more specifics about Mission Outreach (Dave will draft a summary). Dave will ask Dana or Brian Wiggins to look over the document for graphic advice. Susan will send Dave an electronic copy of the wording once she has made changes resulting from our discussion. We foresee its being offered to visitors by being placed in pew racks, etc. We will find out what approval is needed.
Next meeting: possibly October 4 or 6. Dave will do an e-mail to find out the best date.
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Elinor Redmond, Sue Ross, Dave Allen
Several members checked in at the start of the meeting. We are very sorry that Kendra has moved and will miss her valuable insights.
Review of minutes: We used the minutes of the June meeting to remind us of what we hope to accomplish: 1. growth through more people worshipping and 2. welcoming all who come. The challenge for our small group is to determine how many people can work on each project, to accomplish tasks outside of meetings and to focus on a few things that we think will be of most value.
1. More people worshipping (Question for John - what do we do now to advertise and attract?) Our discussion ranged freely and touched on points made in past discussions.
• Elinor suggested holding church suppers for the community. Dave questioned whether that would be a fundraiser? Most likely it would be an event which would pay for itself. The group felt it would be a lot of effort with an unsure return.
• Put invitations to worship in the Thanksgiving food baskets. Putting invitations in the food pantry baskets was declined by the food pantry team Dave will contact the mission team.
• Elinor will write an article about hospitality for the Beacon. Rick will send her his article from last year. We will solicit the congregation for their ideas on how to draw people to our church.
• Elinor demonstrated the type of talk (invitation to worship) which might be given to groups such as AA that meet at our church. Consensus was that would be a good and easy action to take.
• Rick is offering tours of the building.
• Sue spoke about a family night at another church. It was an event focused on activities/entertainment for children such as a comedian.
• Friends Sunday. This concept generated a lot of enthusiasm and ideas. It is simple and achievable. It could start with a ‘hospitality moment’ during worship. We suggest (these ideas need approval from John) targeting Thanksgiving Sunday (Nov. 21st), as has been done in the past. We will have several notices and announcements. We will generate a written invitation which worshippers can use to invite a friend (or 5). The Sunday School can make posters to hang about the building. ‘Friends’ can be the focus of the service. The Growth Group can sponsor the coffee hour.
2. Making people feel welcome (what we do now): We looked at the list of favorite ideas from other churches which we generated on May 10th:
• Street signs: Rick found we would need to take an example of our suggested sign to the SP City Council and say why we feel we need signage. The group decided that our church has good visibility and signage is not needed at this time.
• We looked at the hand-written welcome note Dave received during his visit to the Falmouth Congregational Church. We could solicit volunteers with good handwriting to pen the notes and mail them to newcomers (or provide in the Narthex). Consensus was to do this
• We looked at the simple bookmark provided by the same church. We could put one in every hymnal as well as offer it to newcomers. It is a simple, tangible way to get our contact information into people’s hands. We should include our new church vision. Consensus was to take this on.
• Rick plans to meet again with the ushers, focusing on friendly demeanor and providing an usher at the entrance near the pulpit. Sue said she ushered at the spot and was met with enthusiasm. Dave offered to work with Rick on the agenda/message to the ushers.
• Church welcome documents: Sue and Elinor met over the summer. The group is very happy with the progress she made on a new welcome bulletin. We should include the new church vision on the pamphlet. Dave will forward the vision wording to the group. We had a few suggestions such as including more specifics about Mission Outreach (Dave will draft a summary). Dave will ask Dana or Brian Wiggins to look over the document for graphic advice. Susan will send Dave an electronic copy of the wording once she has made changes resulting from our discussion. We foresee its being offered to visitors by being placed in pew racks, etc. We will find out what approval is needed.
Next meeting: possibly October 4 or 6. Dave will do an e-mail to find out the best date.
Respectfully submitted,
Elinor Redmond
Wednesday, September 15, 2010
Education Growth and Fellowship
Meeting Minutes of September 2, 2010
Attendance: Carolyn Foster, Karen Pierce-Souza, Elsa Peters, Jennifer Fetting
Agenda
A. Updates on Team Responsibilities
Karen: Library and Scholarship
1) Karen talked to Kathy (& Deb?)
2) They are weeding out the old books to sell at the Rummage Sale.
Carolyn: Sunday School
1) teachers needed! At the time of the meeting, 1 person signed up for next semester, no one for 5,6,7,8, no backups.
2) Carolyn and Elsa are making calls.
3) Meeting for Sunday School teachers on 9/13 at 6:30 p.m.
4) Curriculum online.
5) Carolyn is still working on the closet, she needs help.
6) C. has an excellent idea: teachers keep plastic boxes o’ supplies in each room. Big plastic tub for returning supplies, that will be put away by grown-ups who will keep things tidy.
Elsa: Faith Formation
1) Elsa had sent us her update via email.
Jen: Coffee Hour/Lemonade
1) Lemonade on the porch seemed to go okay, except the one week when Tom wasn’t around and no one had set things up and no one had volunteered and people got surprisingly upset. Let’s not re-create that.
2) Jen is meeting w/ Jana to get list of people willing to help.
3) Sign-up sheet on easel at coffee hour.
4) Can I get a blurb thingy asking for volunteers in the bulletin or in the Beacon? Or maybe not asking, maybe just letting people know we are looking for volunteers? Just as a way of reaching people who are 1) regular churchgoers and 2) not already on my list and 3) willing to help.
5) Jen is going to email committee heads offering them and their teams (also small group heads) the opportunity to host coffee hour and share their awesomeness with the church.
B. Other really important stuff
1) Homecoming Sunday
a. It is on the September 19th.
i. Concurrent with the Sunday School open house.
b. What are we going to do?
i. After a long but entertaining digression with the SL&W team (nice to meet them), we decided to skip the Guptill Hall thing with each group having tables.
ii. Instead, we’re doing a more-elaborate coffee hour in Wright Pavilion.
iii. People can get their coffee and goodies before/during/after bringing their kids up to meet the teachers.
iv. Trying to get people to bring things by signing up at coffee hour/ making calls.
2) Recruiting new team members
a. Nursery person?
i. We need someone to help Deanna.
ii. This is a pretty sensitive situation.
iii. New update since the meeting: Stephanie Cooke has written up a little thingy for the nursery parents for this weekend so that they can understand that there is a volunteer aspect, as an assistant to Deanna.
b. Ideas/ phone calls/ suggestions.
i. C, K, and J split Elsa’s list of suggestions up among themselves and will be making calls. Hopefully this will take care of the problem.
ii. Otherwise, we’ll need to do more brainstorming.
Attendance: Carolyn Foster, Karen Pierce-Souza, Elsa Peters, Jennifer Fetting
Agenda
A. Updates on Team Responsibilities
Karen: Library and Scholarship
1) Karen talked to Kathy (& Deb?)
2) They are weeding out the old books to sell at the Rummage Sale.
Carolyn: Sunday School
1) teachers needed! At the time of the meeting, 1 person signed up for next semester, no one for 5,6,7,8, no backups.
2) Carolyn and Elsa are making calls.
3) Meeting for Sunday School teachers on 9/13 at 6:30 p.m.
4) Curriculum online.
5) Carolyn is still working on the closet, she needs help.
6) C. has an excellent idea: teachers keep plastic boxes o’ supplies in each room. Big plastic tub for returning supplies, that will be put away by grown-ups who will keep things tidy.
Elsa: Faith Formation
1) Elsa had sent us her update via email.
Jen: Coffee Hour/Lemonade
1) Lemonade on the porch seemed to go okay, except the one week when Tom wasn’t around and no one had set things up and no one had volunteered and people got surprisingly upset. Let’s not re-create that.
2) Jen is meeting w/ Jana to get list of people willing to help.
3) Sign-up sheet on easel at coffee hour.
4) Can I get a blurb thingy asking for volunteers in the bulletin or in the Beacon? Or maybe not asking, maybe just letting people know we are looking for volunteers? Just as a way of reaching people who are 1) regular churchgoers and 2) not already on my list and 3) willing to help.
5) Jen is going to email committee heads offering them and their teams (also small group heads) the opportunity to host coffee hour and share their awesomeness with the church.
B. Other really important stuff
1) Homecoming Sunday
a. It is on the September 19th.
i. Concurrent with the Sunday School open house.
b. What are we going to do?
i. After a long but entertaining digression with the SL&W team (nice to meet them), we decided to skip the Guptill Hall thing with each group having tables.
ii. Instead, we’re doing a more-elaborate coffee hour in Wright Pavilion.
iii. People can get their coffee and goodies before/during/after bringing their kids up to meet the teachers.
iv. Trying to get people to bring things by signing up at coffee hour/ making calls.
2) Recruiting new team members
a. Nursery person?
i. We need someone to help Deanna.
ii. This is a pretty sensitive situation.
iii. New update since the meeting: Stephanie Cooke has written up a little thingy for the nursery parents for this weekend so that they can understand that there is a volunteer aspect, as an assistant to Deanna.
b. Ideas/ phone calls/ suggestions.
i. C, K, and J split Elsa’s list of suggestions up among themselves and will be making calls. Hopefully this will take care of the problem.
ii. Otherwise, we’ll need to do more brainstorming.
Tuesday, June 15, 2010
Growth Group
Meeting Minutes of 6/14/10
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
Elinor opened the meeting at 5:30 p.m. with a prayer.
Revisit the purpose of the group and validate whether we should continue: Our discussion was free-ranging on this topic. I am including observations. Group consensus is to continue.
• John is grateful there is a Growth Group. It helps to charge up the congregation. New people comment on the welcome they find here.
• Kendra says the group has an important role going forward. She sees more new faces in church and thinks the hospitality tips are helpful.
• Stan notices a lot of people at services he does not know.
• John says some return, some do not. Most Sundays there is someone who is visiting for the first time. Part of our draw is we are open and affirming and intentional about direction.
We discussed whether newcomers attend coffee hour.
• Sue stated we have exhausted hospitality tips.
• Elinor wants us to have a higher profile: report in the annual report and (John suggested) doing an article for the Beacon around Labor Day.
To the question, What is our purpose?
• Stan said ‘to increase welcoming and fellowship of the church’. He found a nearly complete purpose in the March 2009 minutes: To provide a structure and a process to warmly welcome newcomers to our church and to encourage the building of meaningful relationships so that newcomers feel they belong and can participate in our church community. The minutes state we felt we were close. It was not mentioned in subsequent meetings.
John described the pattern of attendance among young church-goers. They might come every week for 6 weeks and then stay away for several months. Nothing is ‘wrong’, they are just making other choices of what to do with their time.
To the question, What is the measure of our success?
• Elinor mentioned John’s reaction, as he has his finger on the pulse of the congregation.
• Stan talked about looking around as you enter the church. Are the ushers happy (smiling)? Are the members happy?
We agreed to focus on both the welcome to people who have found their way to us and to pursue activities that bring people in the door. John said that fewer outside groups use the church building than in the past (the cub scouts and mom & dad’s clubs no longer meet).
We discussed how we function as a group. Next year we want to do more work between meetings. One or two people will handle a project. The agenda will be reports on the project list. We will use e-mail to give one another information ahead of a meeting so that meeting time is saved.
Facilitator: Dave has been doing an excellent job for a few years. He graciously agreed to continue for first half of the program year rather than rotating the responsibility.
Top Priorities:
• Review printed materials to have an overview and to see what materials should be updated. The office has time to work on this task in the summer. Elinor and Sue will look at materials in the pew racks, welcome packets and reading racks. They will look for overlap and report back to the group.
• Kendra is interested in working on events to bring more people in the front door of the church. Friend Sunday, special events.
• Rick will investigate what it the rules and regulations are concerning signage in South Portland so that we know what we have to do to place signs directing people to the church.
• We want to expand on our in-house hospitality.
Everyone will review the lists and resources we already have and come prepared to set an agenda for the year in September.
Next meeting: September 13, 2010
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
Elinor opened the meeting at 5:30 p.m. with a prayer.
Revisit the purpose of the group and validate whether we should continue: Our discussion was free-ranging on this topic. I am including observations. Group consensus is to continue.
• John is grateful there is a Growth Group. It helps to charge up the congregation. New people comment on the welcome they find here.
• Kendra says the group has an important role going forward. She sees more new faces in church and thinks the hospitality tips are helpful.
• Stan notices a lot of people at services he does not know.
• John says some return, some do not. Most Sundays there is someone who is visiting for the first time. Part of our draw is we are open and affirming and intentional about direction.
We discussed whether newcomers attend coffee hour.
• Sue stated we have exhausted hospitality tips.
• Elinor wants us to have a higher profile: report in the annual report and (John suggested) doing an article for the Beacon around Labor Day.
To the question, What is our purpose?
• Stan said ‘to increase welcoming and fellowship of the church’. He found a nearly complete purpose in the March 2009 minutes: To provide a structure and a process to warmly welcome newcomers to our church and to encourage the building of meaningful relationships so that newcomers feel they belong and can participate in our church community. The minutes state we felt we were close. It was not mentioned in subsequent meetings.
John described the pattern of attendance among young church-goers. They might come every week for 6 weeks and then stay away for several months. Nothing is ‘wrong’, they are just making other choices of what to do with their time.
To the question, What is the measure of our success?
• Elinor mentioned John’s reaction, as he has his finger on the pulse of the congregation.
• Stan talked about looking around as you enter the church. Are the ushers happy (smiling)? Are the members happy?
We agreed to focus on both the welcome to people who have found their way to us and to pursue activities that bring people in the door. John said that fewer outside groups use the church building than in the past (the cub scouts and mom & dad’s clubs no longer meet).
We discussed how we function as a group. Next year we want to do more work between meetings. One or two people will handle a project. The agenda will be reports on the project list. We will use e-mail to give one another information ahead of a meeting so that meeting time is saved.
Facilitator: Dave has been doing an excellent job for a few years. He graciously agreed to continue for first half of the program year rather than rotating the responsibility.
Top Priorities:
• Review printed materials to have an overview and to see what materials should be updated. The office has time to work on this task in the summer. Elinor and Sue will look at materials in the pew racks, welcome packets and reading racks. They will look for overlap and report back to the group.
• Kendra is interested in working on events to bring more people in the front door of the church. Friend Sunday, special events.
• Rick will investigate what it the rules and regulations are concerning signage in South Portland so that we know what we have to do to place signs directing people to the church.
• We want to expand on our in-house hospitality.
Everyone will review the lists and resources we already have and come prepared to set an agenda for the year in September.
Next meeting: September 13, 2010
Respectfully submitted,
Elinor Redmond
Wednesday, June 9, 2010
Education Growth and Fellowship
Meeting Minutes of June 3, 2010
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Jennifer Fetting, Elsa Peters, Jana Frank.
The meeting began with the approval of the May Minutes.
Jana reported that no one volunteered to serve “Lemonade on the Porch” last Sunday (May 30th) despite a sign-up sheet located outside the sanctuary for the past couple weeks. John did mention during Sunday’s worship, the need for volunteers, and a congregation member stepped-up to serve refreshments after the service. Jana will continue to monitor Lemonade on the Porch during the summer months. However, Jana informed the Team that she will no longer be able to serve on EG&F come September, due to family obligations. The Team appreciates her efforts coordinating Coffee Hour this past year.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny shared that coverage in the Nursery during the summer months will be provided by Diana. For the past several years, high school students have been paid to volunteer in the nursery. The Team was unaware that Diana would be happy to provide nursery coverage, and had just not been asked in the past. The Team appreciates her service and willingness to help out each Sunday.
Margaret reported that the Church Picnic was very well attended, and we had a beautiful day! Many more items were donated this year, and the savings to our budget was almost $150.00! Some suggestions for next year include more tables and chairs set up, and two large containers of lemonade instead of one. Our next fellowship event is the Confirmation Celebration on June 13th. The Team began planning for the event, using the template outlined several years ago, which had the reception taking place in Guptill Hall, and including coffee hour service. As coffee hour has now been replaced by fellowship on the porch, the Team decided to have the reception take place on the porch. A cake, flowers, and balloons will be part of the festivities as the congregation celebrates the confirmation class.
Elsa shared the Faith Formation update. The new Faith Formation Committee will have its first meeting in June. The Team reviewed next year’s calendar for Sunday School, which looked well-organized. Sunday School will use the on-line version of Seasons of the Spirit curricula, and Christ Kid’s Club will use the newly purchased “Faith Practices” curriculum, which incorporates games and experiential learning. Adult Faith Formation has “Beach Chair Theology” starting in July, and many plans for the fall. The Confirmation Class has 8 youth to be confirmed on June 13th. These young adults and some of the mentors plan to continue their faith exploration next fall.
The Team discussed two questions proposed by Council: whether Homecoming Sunday is a valuable activity as it has been conducted in the past, and secondly, should the date by changed to later in September (9/19/2010). Our Team was supportive of moving the date to 9/19 next fall. We also did not think that Homecoming Sunday was a valuable event, as far as recruiting Team & committee volunteers. There was concern about getting information about the various functions of the Teams and sub-committees out to the congregation. Members wondered if each Team might do a brief presentation during worship on Homecoming Sunday, regarding their Team and sub-committee responsibilities and plans for the upcoming year. We also support the idea of a “pot-luck” type fellowship activity for Homecoming this September, rather than the tables and sign-ups as were offered in the past.
As Ginny and Margaret are leaving the EG&F team, members discussed roles for next year. Jennifer Fetting has agreed to be the contact person for the Team. Karen would like to continue her connection with the library and scholarship committees, and Carolyn expressed interest in continuing her efforts with Sunday School. The EG&F Team will be looking for three new members to join the Team for next fall.
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Jennifer Fetting, Elsa Peters, Jana Frank.
The meeting began with the approval of the May Minutes.
Jana reported that no one volunteered to serve “Lemonade on the Porch” last Sunday (May 30th) despite a sign-up sheet located outside the sanctuary for the past couple weeks. John did mention during Sunday’s worship, the need for volunteers, and a congregation member stepped-up to serve refreshments after the service. Jana will continue to monitor Lemonade on the Porch during the summer months. However, Jana informed the Team that she will no longer be able to serve on EG&F come September, due to family obligations. The Team appreciates her efforts coordinating Coffee Hour this past year.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny shared that coverage in the Nursery during the summer months will be provided by Diana. For the past several years, high school students have been paid to volunteer in the nursery. The Team was unaware that Diana would be happy to provide nursery coverage, and had just not been asked in the past. The Team appreciates her service and willingness to help out each Sunday.
Margaret reported that the Church Picnic was very well attended, and we had a beautiful day! Many more items were donated this year, and the savings to our budget was almost $150.00! Some suggestions for next year include more tables and chairs set up, and two large containers of lemonade instead of one. Our next fellowship event is the Confirmation Celebration on June 13th. The Team began planning for the event, using the template outlined several years ago, which had the reception taking place in Guptill Hall, and including coffee hour service. As coffee hour has now been replaced by fellowship on the porch, the Team decided to have the reception take place on the porch. A cake, flowers, and balloons will be part of the festivities as the congregation celebrates the confirmation class.
Elsa shared the Faith Formation update. The new Faith Formation Committee will have its first meeting in June. The Team reviewed next year’s calendar for Sunday School, which looked well-organized. Sunday School will use the on-line version of Seasons of the Spirit curricula, and Christ Kid’s Club will use the newly purchased “Faith Practices” curriculum, which incorporates games and experiential learning. Adult Faith Formation has “Beach Chair Theology” starting in July, and many plans for the fall. The Confirmation Class has 8 youth to be confirmed on June 13th. These young adults and some of the mentors plan to continue their faith exploration next fall.
The Team discussed two questions proposed by Council: whether Homecoming Sunday is a valuable activity as it has been conducted in the past, and secondly, should the date by changed to later in September (9/19/2010). Our Team was supportive of moving the date to 9/19 next fall. We also did not think that Homecoming Sunday was a valuable event, as far as recruiting Team & committee volunteers. There was concern about getting information about the various functions of the Teams and sub-committees out to the congregation. Members wondered if each Team might do a brief presentation during worship on Homecoming Sunday, regarding their Team and sub-committee responsibilities and plans for the upcoming year. We also support the idea of a “pot-luck” type fellowship activity for Homecoming this September, rather than the tables and sign-ups as were offered in the past.
As Ginny and Margaret are leaving the EG&F team, members discussed roles for next year. Jennifer Fetting has agreed to be the contact person for the Team. Karen would like to continue her connection with the library and scholarship committees, and Carolyn expressed interest in continuing her efforts with Sunday School. The EG&F Team will be looking for three new members to join the Team for next fall.
Thursday, May 13, 2010
Growth Group
Meeting Minutes of 5/10/10
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
John opened the meeting at 5:45 p.m. with a prayer.
Visits to Other Churches:
The meeting was devoted to each member reporting on their visit(s) to other area churches. The goal was to isolate ‘top ideas’ that would be useful for our church to adopt. Text in italics designate possible ‘top ideas’.
Rick Angell visited the First Congregational Church in Gorham: Rich began by saying that everything they do – we do and much much more. The church did not seem to put much into welcoming visitors. He happened to meet the Associate Pastor who introduced him to the Pastor (who was not preaching). No ushers or greeters. Two people spoke with him during the passing of the peace. He observed that this church gives a lot of bean suppers and speculates that is where they have their fellowship time.
Sue visited Thornton Heights Methodist Church: The only piece of paper in the pews besides the hymnal and the bible was an offering envelope. Three parking spots by the door were marked for ‘Visitor’. There were 2 street signs pointing direction to the church. Stationery greeters stood at the door and handed out bulletins. The bulletins asked visitors to sign a book on a podium. No ushering to seats. The Baptism had a separate bulletin and the Pastor referred to the child during the sermon. The Pastor invited all to attend the coffee hour at the end of the service. The Pastor did not stay at the door. Sue did not know where to find the coffee hour. She was greeted by 2 people during the passing of the peace.
Stan visited 3 churches (!! way to go, Stan!!):
Stevens Avenue Congregation Church: Smallest he visited and he had to hunt for it. Parking was awkward although there was an unmarked lot behind the church. There was a greeter/usher. The minister had an accent and was hard to understand. He was very welcoming and spoke from the floor. 30 people attended service. 6 women were in the choir and sat in the congregation. The church is self-described as a ‘rural church in a city setting’. No nametags. Did not see the minister after the service. Announcements were made by the greeter who called on people. There was a card in the pew rack for follow up by the minister. Coffee was downstairs after the service.
State Street Congregational Church: Greeted outside by lady minister. 2 ushers and 2 greeters. Many people wore nametages and kept them on into coffee hour (there was a basket to collect them at coffee hour). It is a small congregation and before the service the minister personally greeted each individual. She was there during the coffee hour. The choir joined in the passing of the peace. Stan spoke with a couple at coffee hour who described a visit to FCCUCC where no-one spoke to them during coffee hour. He mentioned the importance of keeping the circle open so the next person can step in. Information provided in the pews included: Bookmark (who we are), Visitor card and an ‘About’ brochure.
First Parish, Brunswick: No signs. Tough parking. Old, historic church. Sunday School in separate building. Very friendly greeter. Smiling ushers. Choir and organist in back balcony. Bell ringers in front. Some members had small nametags with a ribbon on them (color had no significance). The lady minister spoke off the podium. Stan was greeted by several people during coffee hour, including the minister. The building had no interior signage. ‘GuestTag’ with sticky nametag in pew rack. Stan noted the most important thing was the friendliness of the people. He was included in the chat.
Stan notes that Ministers at a couple of the churches I visited walked through the sanctuary before the service started and greeted many, if not all, of those attending. In addition, the Senior Minister attended the Coffee Hour and made it a point to greet my wife and me. Those two personal contacts by the Ministermade us feel very welcome.
Kendra visited Peoples Methodist Church: It was a vacation Sunday and 30 people attended. Not many materials in the pews. There was a prayer concern card in the pew which was collected with the offering. Concerns were read toward the end of the service. The minister sent Kendra a card afterward (notecard with a painting of the church). Brochures were not readily available. No signage. The greeters asked Kendra to sign a guest book which included the question ‘where do you regularly attend church?’.
The meeting was adjourned at 7:15 p.m.
Kendra also attends a non-denominational church (Family Worship Center) with her family in Dover-Foxcroft. There they spend a long time (10-15 minutes) passing the peace. Newcomers receive a bag with a cookie, bookmark, etc. Not much literature.
Sue remembered at Woodfords Church being matched with appropriate newcomers by the ushers.
Dave visited Falmouth Congregation Church where one enters the church through a social space best described as ‘action central’. The choir was there as well as all coming to church. People were very friendly. He picked up a bright green ‘visitor’s bag’ which was printed with a message thanking (him) for visiting. Inside was a description of the church (brief and colorful), a bookmark, and a hand-written ‘welcome’ note. The church mission was prominent on all church materials. There was a sign-in sheet for visitors on a clipboard in the pew.
New Life: The first 45 minutes were spent singing – most people standing. Electronic projection of hymns. No bulletin. Worked into the service and the sermon. The welcome brochure was simple, with lots of color and included a DVD. There was an evangelistic feeling. He was provided with a good map. The congregation included a lot of young adults. People came and went during the service -- it had an unstructured feeling. The guest card requested extensive information. Full financial status in front of everyone. Immediately after the service there was a chance for newcomers to ‘Connect’ with the Pastor for conversation.
Next meeting we will prioritize the ideas gleaned and see what we can realistically do.
Next meeting: Monday, June 14, 2010 at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
John opened the meeting at 5:45 p.m. with a prayer.
Visits to Other Churches:
The meeting was devoted to each member reporting on their visit(s) to other area churches. The goal was to isolate ‘top ideas’ that would be useful for our church to adopt. Text in italics designate possible ‘top ideas’.
Rick Angell visited the First Congregational Church in Gorham: Rich began by saying that everything they do – we do and much much more. The church did not seem to put much into welcoming visitors. He happened to meet the Associate Pastor who introduced him to the Pastor (who was not preaching). No ushers or greeters. Two people spoke with him during the passing of the peace. He observed that this church gives a lot of bean suppers and speculates that is where they have their fellowship time.
Sue visited Thornton Heights Methodist Church: The only piece of paper in the pews besides the hymnal and the bible was an offering envelope. Three parking spots by the door were marked for ‘Visitor’. There were 2 street signs pointing direction to the church. Stationery greeters stood at the door and handed out bulletins. The bulletins asked visitors to sign a book on a podium. No ushering to seats. The Baptism had a separate bulletin and the Pastor referred to the child during the sermon. The Pastor invited all to attend the coffee hour at the end of the service. The Pastor did not stay at the door. Sue did not know where to find the coffee hour. She was greeted by 2 people during the passing of the peace.
Stan visited 3 churches (!! way to go, Stan!!):
Stevens Avenue Congregation Church: Smallest he visited and he had to hunt for it. Parking was awkward although there was an unmarked lot behind the church. There was a greeter/usher. The minister had an accent and was hard to understand. He was very welcoming and spoke from the floor. 30 people attended service. 6 women were in the choir and sat in the congregation. The church is self-described as a ‘rural church in a city setting’. No nametags. Did not see the minister after the service. Announcements were made by the greeter who called on people. There was a card in the pew rack for follow up by the minister. Coffee was downstairs after the service.
State Street Congregational Church: Greeted outside by lady minister. 2 ushers and 2 greeters. Many people wore nametages and kept them on into coffee hour (there was a basket to collect them at coffee hour). It is a small congregation and before the service the minister personally greeted each individual. She was there during the coffee hour. The choir joined in the passing of the peace. Stan spoke with a couple at coffee hour who described a visit to FCCUCC where no-one spoke to them during coffee hour. He mentioned the importance of keeping the circle open so the next person can step in. Information provided in the pews included: Bookmark (who we are), Visitor card and an ‘About’ brochure.
First Parish, Brunswick: No signs. Tough parking. Old, historic church. Sunday School in separate building. Very friendly greeter. Smiling ushers. Choir and organist in back balcony. Bell ringers in front. Some members had small nametags with a ribbon on them (color had no significance). The lady minister spoke off the podium. Stan was greeted by several people during coffee hour, including the minister. The building had no interior signage. ‘GuestTag’ with sticky nametag in pew rack. Stan noted the most important thing was the friendliness of the people. He was included in the chat.
Stan notes that Ministers at a couple of the churches I visited walked through the sanctuary before the service started and greeted many, if not all, of those attending. In addition, the Senior Minister attended the Coffee Hour and made it a point to greet my wife and me. Those two personal contacts by the Ministermade us feel very welcome.
Kendra visited Peoples Methodist Church: It was a vacation Sunday and 30 people attended. Not many materials in the pews. There was a prayer concern card in the pew which was collected with the offering. Concerns were read toward the end of the service. The minister sent Kendra a card afterward (notecard with a painting of the church). Brochures were not readily available. No signage. The greeters asked Kendra to sign a guest book which included the question ‘where do you regularly attend church?’.
The meeting was adjourned at 7:15 p.m.
Kendra also attends a non-denominational church (Family Worship Center) with her family in Dover-Foxcroft. There they spend a long time (10-15 minutes) passing the peace. Newcomers receive a bag with a cookie, bookmark, etc. Not much literature.
Sue remembered at Woodfords Church being matched with appropriate newcomers by the ushers.
Dave visited Falmouth Congregation Church where one enters the church through a social space best described as ‘action central’. The choir was there as well as all coming to church. People were very friendly. He picked up a bright green ‘visitor’s bag’ which was printed with a message thanking (him) for visiting. Inside was a description of the church (brief and colorful), a bookmark, and a hand-written ‘welcome’ note. The church mission was prominent on all church materials. There was a sign-in sheet for visitors on a clipboard in the pew.
New Life: The first 45 minutes were spent singing – most people standing. Electronic projection of hymns. No bulletin. Worked into the service and the sermon. The welcome brochure was simple, with lots of color and included a DVD. There was an evangelistic feeling. He was provided with a good map. The congregation included a lot of young adults. People came and went during the service -- it had an unstructured feeling. The guest card requested extensive information. Full financial status in front of everyone. Immediately after the service there was a chance for newcomers to ‘Connect’ with the Pastor for conversation.
Next meeting we will prioritize the ideas gleaned and see what we can realistically do.
Next meeting: Monday, June 14, 2010 at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Monday, May 10, 2010
Education Growth and Fellowship
Meeting Minutes of May 6, 2010
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Carolyn Foster, Elsa Peters, Jennifer Fetting.
The meeting began with the approval of the April Minutes.
Jana had contacted Margaret to report that Coffee Hour is going along fine. The question arose as to when Coffee Hour switches to “Lemonade on the Porch”, which happens when summer worship hours begin. Elsa informed the Team that the date is June 27th.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny reported that coverage in the Nursery was found for the 9:00 Easter Service, however no one could be recruited to volunteer for the 11:00 service. Ginny provided coverage herself, and shared that there were only three children. The Team decided next year to offer Nursery coverage only at the earlier service. This will be publicized in the Beacon. Stephanie Cooke, a parent who volunteers often in the nursery, reported that the number of parents willing to help out has increased since a letter was sent out last month, asking for assistance. The Team agreed that next year, a similar letter might be sent out earlier in the year. As in the past, the Team attempts to provide Nursery coverage during summer worship. We have paid young adults $10.00 for their assistance. Carolyn mentioned we might start with asking for recruits willing to provide coverage as part of “community service”, which most high school students need to complete.
Margaret will cover the Inquirer’s Meeting next week, and New Member Sunday on May 23rd. The Church Picnic takes place on Sunday May 16th. Several people have signed up to bring salads, and other items. Beals will donate the ice cream again, and the Eskimos will provide the grilling. Our next event after the picnic is the Confirmation Celebration in June.
Elsa shared the Faith Formation Update. She has invited five people to be a sub-group called “Family Faith Formation Committee”. We are hopeful this committee can share the load of recruiting teachers for Sunday School, as well as support Faith Formation activities. Christ Kid’s Club held a Local Foods Dinner which was a huge success. Elsa asked if the Team might support the purchase of a multi-age curricula for Christ Kid’s Club which cost $100. The Team approved the purchase. The ritual for Aaron’s departure from Youth Ministry was reviewed. The farewell will take place on May 16th, and the Team will offer him a good-bye gift and thanks. Several opportunities are available for Adult Faith Formation, including Leisurely Lectionary and Beach Chair Theology. The question was raised whether Homecoming Sunday should remain the first Sunday after Labor, or be moved further into September. Team members observed that several families and members did not participate in last year’s Homecoming events, because they were not back from summer activities. Our Team strongly supports the idea of having Homecoming Sunday later in September next year, perhaps 9/19. We did discuss moving Sunday School registration out of Homecoming Sunday, and to an online option. However, we would still like a table with information available regarding Sunday School activities for those interested. Confirmation Sunday is June 13, and our Team will be hosting the celebration for the 8-9 children participating.
Council had asked our Team if we wanted a representative from Council to come to a meeting. Our Team found it very helpful when a Council Member visited last year, and we think this should occur on a regular basis. The big issue for our Team is recruiting volunteers, and we would like to know if Council might have any suggestions regarding this.
The next meeting will be Thursday, June 3rd.
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Carolyn Foster, Elsa Peters, Jennifer Fetting.
The meeting began with the approval of the April Minutes.
Jana had contacted Margaret to report that Coffee Hour is going along fine. The question arose as to when Coffee Hour switches to “Lemonade on the Porch”, which happens when summer worship hours begin. Elsa informed the Team that the date is June 27th.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny reported that coverage in the Nursery was found for the 9:00 Easter Service, however no one could be recruited to volunteer for the 11:00 service. Ginny provided coverage herself, and shared that there were only three children. The Team decided next year to offer Nursery coverage only at the earlier service. This will be publicized in the Beacon. Stephanie Cooke, a parent who volunteers often in the nursery, reported that the number of parents willing to help out has increased since a letter was sent out last month, asking for assistance. The Team agreed that next year, a similar letter might be sent out earlier in the year. As in the past, the Team attempts to provide Nursery coverage during summer worship. We have paid young adults $10.00 for their assistance. Carolyn mentioned we might start with asking for recruits willing to provide coverage as part of “community service”, which most high school students need to complete.
Margaret will cover the Inquirer’s Meeting next week, and New Member Sunday on May 23rd. The Church Picnic takes place on Sunday May 16th. Several people have signed up to bring salads, and other items. Beals will donate the ice cream again, and the Eskimos will provide the grilling. Our next event after the picnic is the Confirmation Celebration in June.
Elsa shared the Faith Formation Update. She has invited five people to be a sub-group called “Family Faith Formation Committee”. We are hopeful this committee can share the load of recruiting teachers for Sunday School, as well as support Faith Formation activities. Christ Kid’s Club held a Local Foods Dinner which was a huge success. Elsa asked if the Team might support the purchase of a multi-age curricula for Christ Kid’s Club which cost $100. The Team approved the purchase. The ritual for Aaron’s departure from Youth Ministry was reviewed. The farewell will take place on May 16th, and the Team will offer him a good-bye gift and thanks. Several opportunities are available for Adult Faith Formation, including Leisurely Lectionary and Beach Chair Theology. The question was raised whether Homecoming Sunday should remain the first Sunday after Labor, or be moved further into September. Team members observed that several families and members did not participate in last year’s Homecoming events, because they were not back from summer activities. Our Team strongly supports the idea of having Homecoming Sunday later in September next year, perhaps 9/19. We did discuss moving Sunday School registration out of Homecoming Sunday, and to an online option. However, we would still like a table with information available regarding Sunday School activities for those interested. Confirmation Sunday is June 13, and our Team will be hosting the celebration for the 8-9 children participating.
Council had asked our Team if we wanted a representative from Council to come to a meeting. Our Team found it very helpful when a Council Member visited last year, and we think this should occur on a regular basis. The big issue for our Team is recruiting volunteers, and we would like to know if Council might have any suggestions regarding this.
The next meeting will be Thursday, June 3rd.
Wednesday, April 14, 2010
Growth Group
Meeting Minutes of 4/12/10
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen.
Absent: Jim Kupel, John McCall.
Dave opened the meeting at 5:45 p.m. with a prayer.
Usher ‘best practices’ status (Rick):
Rick is convening the ushers for a meeting on Sunday, May 16th at 11:30. All from the Growth Group are welcome to attend. Rick will present the ‘best practices’ at that time. Stan noted that a member of his team tried passing out bulletins at the front door of the Sanctuary. It seemed to go well and she closed the door around 10 when the service started. Dave said that the ushers in the churches he has visited did not escort people to their seats.
Parish Hosts(Rick):
John reported in his e-mail that ‘Nothing to report on Parish Hosts though I continue to make occasional offers.’ Rick has called the 5 people on his lists. None want to be assigned a host at this time. Dave reflected we spent a lot of time and thought on this program that appears to be going nowhere. He suggested we contact those who signed up to BE hosts to let them know what is going on. He will draft a message.
Welcome Cards (Elinor/Kendra):
Kendra sent John a template to use for drafting a postcard size message about our church. Most likely this project is on hold during the Easter season.
Volunteer web sign up (Elinor):
The group has seen the e-mail describing the program drafted by Elinor. She is waiting to be sure Sandy Hansen is comfortable with the entire process before soliciting congregational sign up. Sandy is enthusiastic about the project; just very busy. Elinor will notify Rick a little ahead of sending a church e-mail so that he can give the usher captains a ‘heads up’. Elinor will add a phrase to her message urging people to register on the web-site if they would be willing to greet at some distant future date.
Friendship pads (Dave/all):
Dave pointed out that the present friendship pads are getting worn. Do they present our church in the most useful way for newcomers? Are there always nametags in the back? We suggested having the ushers make sure they are always stocked with nametags. We discussed how many people just write their names and check off ‘church member’, so that more than one page is required for a Sunday morning. Stan pointed out that we will be looking at the products used by the churches we are visiting. We know John has specific uses for the present form of the information requested and look forward to a discussion with him.
Friends’ Sunday (all):
Kendra read the section from the ’52 ideas’ book on Friends Sunday. Printed invitations are suggested. Members could pick an invitation up at church and mail it to their friend, and then follow up with a phone call invitation. Sue talked about having members stand up with their friend during the service (when prompted). Would there be a special service? Possibly have a friends theme for the children’s story and sermon. Have the Joyful Noise sing. For timing, we discussed early October or possibly Thanksgiving Sunday.
Hospitality Moment:
Do we want to continue with hospitality moments? Only if there are new ideas, although we could have a summary of the ideas presented so far. Kendra suggested transitioning to having people share what the church means to them. We would have a prepared, designated person. Kendra would do the recruiting.
Visits to other churches:
During the May meeting, we will be discussing our visits to other churches. We are looking for what works that we are not doing now. Each person should bring their top 3 ideas to the meeting. The process will be for each person to talk about his/her top new idea. Then each person will present idea #2, etc.
Other:
Stan and Marie have prepared special tags for the greeters. They are stored in the credenza with the flowers. Sandy Hansen has been making sure they are used and put away again.
The meeting was adjourned at 7:00 p.m.
Next meeting: Monday, May 10, 2010, at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen.
Absent: Jim Kupel, John McCall.
Dave opened the meeting at 5:45 p.m. with a prayer.
Usher ‘best practices’ status (Rick):
Rick is convening the ushers for a meeting on Sunday, May 16th at 11:30. All from the Growth Group are welcome to attend. Rick will present the ‘best practices’ at that time. Stan noted that a member of his team tried passing out bulletins at the front door of the Sanctuary. It seemed to go well and she closed the door around 10 when the service started. Dave said that the ushers in the churches he has visited did not escort people to their seats.
Parish Hosts(Rick):
John reported in his e-mail that ‘Nothing to report on Parish Hosts though I continue to make occasional offers.’ Rick has called the 5 people on his lists. None want to be assigned a host at this time. Dave reflected we spent a lot of time and thought on this program that appears to be going nowhere. He suggested we contact those who signed up to BE hosts to let them know what is going on. He will draft a message.
Welcome Cards (Elinor/Kendra):
Kendra sent John a template to use for drafting a postcard size message about our church. Most likely this project is on hold during the Easter season.
Volunteer web sign up (Elinor):
The group has seen the e-mail describing the program drafted by Elinor. She is waiting to be sure Sandy Hansen is comfortable with the entire process before soliciting congregational sign up. Sandy is enthusiastic about the project; just very busy. Elinor will notify Rick a little ahead of sending a church e-mail so that he can give the usher captains a ‘heads up’. Elinor will add a phrase to her message urging people to register on the web-site if they would be willing to greet at some distant future date.
Friendship pads (Dave/all):
Dave pointed out that the present friendship pads are getting worn. Do they present our church in the most useful way for newcomers? Are there always nametags in the back? We suggested having the ushers make sure they are always stocked with nametags. We discussed how many people just write their names and check off ‘church member’, so that more than one page is required for a Sunday morning. Stan pointed out that we will be looking at the products used by the churches we are visiting. We know John has specific uses for the present form of the information requested and look forward to a discussion with him.
Friends’ Sunday (all):
Kendra read the section from the ’52 ideas’ book on Friends Sunday. Printed invitations are suggested. Members could pick an invitation up at church and mail it to their friend, and then follow up with a phone call invitation. Sue talked about having members stand up with their friend during the service (when prompted). Would there be a special service? Possibly have a friends theme for the children’s story and sermon. Have the Joyful Noise sing. For timing, we discussed early October or possibly Thanksgiving Sunday.
Hospitality Moment:
Do we want to continue with hospitality moments? Only if there are new ideas, although we could have a summary of the ideas presented so far. Kendra suggested transitioning to having people share what the church means to them. We would have a prepared, designated person. Kendra would do the recruiting.
Visits to other churches:
During the May meeting, we will be discussing our visits to other churches. We are looking for what works that we are not doing now. Each person should bring their top 3 ideas to the meeting. The process will be for each person to talk about his/her top new idea. Then each person will present idea #2, etc.
Other:
Stan and Marie have prepared special tags for the greeters. They are stored in the credenza with the flowers. Sandy Hansen has been making sure they are used and put away again.
The meeting was adjourned at 7:00 p.m.
Next meeting: Monday, May 10, 2010, at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Tuesday, March 30, 2010
Education Growth & Fellowship
APRIL 2010 Meeting Minutes - March 25, 2010
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Margaret Thibodeau, Elsa Peters.
Unable to attend: Ginny Gledhill, Carolyn Foster, Jana Frank, Jennifer Fetting.
The meeting began with introductions. We were joined by prospective member Lynne Lanctot. We spent some time discussing the organization of the Church and EG&F Team responsibilities.
The March 4th Minutes were approved.
Jana had contacted Margaret to report that Coffee Hour is going along fine.
Karen shared that the Library Committee has reported no concerns. The Scholarship Group is currently reviewing applications. The deadline for submissions was March 15th. They will inform the congregation soon of their decisions.
Margaret will check with Ginny regarding Nursery & PreK coverage for Easter Sunday. A lily has been ordered in celebration of Linda McAloon, in appreciation of her teaching the pre-kindergarten class on Easter. Margaret will also send her a card, mentioning our thanks, and that the lily can be picked up after the service.
The Team will need to begin thinking about the Church Picnic, which takes place on Sunday May 16th. Margaret will put a sign-up poster at coffee hour, asking for donations and salads. New member Sunday is May 23rd.
Elsa shared the Faith Formation Update. The Team is supportive of ordering the online version of the curriculum materials. This will save money. A sub-group called “Family Faith Formation Committee” is being formed as a sub-group of children, family, and youth ministry. Christ Kid’s Club will host a Local Foods Dinner probably on May 1st, 5:00-7:00 p.m. Approximately 40-50 people are involved in Adult Faith Formation activities, which is a great success. Aaron French, the current Youth Ministry leader will be leaving in May. Steve Ferris has agreed to lead the program next year. The Team would like to think of an appropriate thank you for Aaron before he leaves.
The next meeting will be Thursday, May 6th at 7:00 p.m.
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Margaret Thibodeau, Elsa Peters.
Unable to attend: Ginny Gledhill, Carolyn Foster, Jana Frank, Jennifer Fetting.
The meeting began with introductions. We were joined by prospective member Lynne Lanctot. We spent some time discussing the organization of the Church and EG&F Team responsibilities.
The March 4th Minutes were approved.
Jana had contacted Margaret to report that Coffee Hour is going along fine.
Karen shared that the Library Committee has reported no concerns. The Scholarship Group is currently reviewing applications. The deadline for submissions was March 15th. They will inform the congregation soon of their decisions.
Margaret will check with Ginny regarding Nursery & PreK coverage for Easter Sunday. A lily has been ordered in celebration of Linda McAloon, in appreciation of her teaching the pre-kindergarten class on Easter. Margaret will also send her a card, mentioning our thanks, and that the lily can be picked up after the service.
The Team will need to begin thinking about the Church Picnic, which takes place on Sunday May 16th. Margaret will put a sign-up poster at coffee hour, asking for donations and salads. New member Sunday is May 23rd.
Elsa shared the Faith Formation Update. The Team is supportive of ordering the online version of the curriculum materials. This will save money. A sub-group called “Family Faith Formation Committee” is being formed as a sub-group of children, family, and youth ministry. Christ Kid’s Club will host a Local Foods Dinner probably on May 1st, 5:00-7:00 p.m. Approximately 40-50 people are involved in Adult Faith Formation activities, which is a great success. Aaron French, the current Youth Ministry leader will be leaving in May. Steve Ferris has agreed to lead the program next year. The Team would like to think of an appropriate thank you for Aaron before he leaves.
The next meeting will be Thursday, May 6th at 7:00 p.m.
Tuesday, March 16, 2010
Growth Group
Meeting Minutes of 3/8/10
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, John McCall, Dave Allen.
Absent: Jim Kupel
Stan opened the meeting at 5:30 p.m.with a prayer.
1. Web volunteer sign up (Elinor) - LotsaHelpingHands is a free web-site which provides a way for volunteers to sign up for activities that fit their desires and calendars. Elinor has created a location for us on that site: FCC Volunteers (http://www.lotsahelpinghands.com/c/621960/). Initially we will pilot sign-up for Greeters at the back church entrance and the office entrance. We plan to have an official designation Greeters can affix to their nametags so that people recognize the purpose of their presence. Elinor will be the coordinator and Dave will be her back up. This will be a pilot program so that we can see if it is something useful for other areas of church life. Elinor will try to provide phone sign-up for those unable to use the web. She may need help if the demand is too great.
Actions: Elinor will contact Sandy Hansen about the project and see if she wants to try scheduling Front Door Greeters in this way.
Elinor will write a descriptive e-mail to circulate among members of the Growth Group to be corrected/added to.
Rich will forward said e-mail to the Usher Captains, with instruction to pass it along to the Ushers on their team either through e-mail or telephone.
Elinor will put the contents of said e-mail in the Beacon.
2. Welcome Cards (Elinor) - Elinor presented the idea of creating a postcard size invitation to worship at our church, welcoming all and giving the times and basic church contact information. The cards would be located by exit doors. The target audience is members of groups using the church (nursery school parents, members of AA, students of yoga, etc.) so they have an easy way to know when worship services occur.
Action: John will send a draft to the group before the next meeting.
Kendra will send John a postcard template.
3. Usher Meeting (Rich) - The next meeting will be Sunday, April 18th. We reviewed Dave’s notes from the last Ushers’ meeting. He will put together a card of ‘best practices’ for ushers. Stan reported on his church visits: he particularly noticed that smiling, very pleasant ushers create a great first impression. John remarked that he sees the cluster of ushers blocking the center aisle as folks enter the sanctuary as imposing. We wondered if splitting the group and standing to the side would help. We discussed the value of having an Usher at the front side door to give out bulletins and seat those who wished to be escorted. We discussed having an usher in the balcony vs. having a small pile of bulletins for congregants. These are good topics for the Ushers’ meeting.
Action: Rich will organize the meeting. He will put together a card of ‘best practices’ for ushers.
4. Status of Parish Hosts (John/Rich) - There has been one great Parish Host/Guest match. All other guests have declined the opportunity when it is offered, either by John or by Rich. Rich has had two very positive telephone conversations with Guest families. Both have been most complimentary about our church yet do not want to have a PH. We speculated that the idea might seem too much of an obligation to newcomers. Kendra reminded the group of discussion at the last meeting of presenting the program differently, in a casual introduction. Sue thought the PH might make the call. John suggested that would feel like too much pressure. An alternative idea is to have 1 or 2 PHs available each Sunday to be matched up with newcomers as needed. John and the ushers would make the connection. Kendra wondered if people who come alone to church are more receptive to the Parish Host relationship.
Action: (I am fuzzy on this. I know we want PHs ‘at the ready’ to try this out). Elinor will set up the web-site for sign-up.
5. Hospitality Moment - Stan will provide the next tip on Sunday, March 28th (Palm Sunday). Dave is keeping track of the topics.
6. Other - Stan asked Dave about the project gathering information about small groups in the church. Dave has been ‘on hold’ as the purpose was to be a resource for the PH program. We do still need to have a comprehensive listing of the small groups in our church.
7. Agenda Items for next meeting:
• Friendship pads (& nametags)
• Update: Web signup, welcome cards, PH program
• Friends Sunday
• Tags – greeters
• Hospitality moment
Next meeting: Monday, April 12, 2010 at 5:30 in the Laity Room.
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, John McCall, Dave Allen.
Absent: Jim Kupel
Stan opened the meeting at 5:30 p.m.with a prayer.
1. Web volunteer sign up (Elinor) - LotsaHelpingHands is a free web-site which provides a way for volunteers to sign up for activities that fit their desires and calendars. Elinor has created a location for us on that site: FCC Volunteers (http://www.lotsahelpinghands.com/c/621960/). Initially we will pilot sign-up for Greeters at the back church entrance and the office entrance. We plan to have an official designation Greeters can affix to their nametags so that people recognize the purpose of their presence. Elinor will be the coordinator and Dave will be her back up. This will be a pilot program so that we can see if it is something useful for other areas of church life. Elinor will try to provide phone sign-up for those unable to use the web. She may need help if the demand is too great.
Actions: Elinor will contact Sandy Hansen about the project and see if she wants to try scheduling Front Door Greeters in this way.
Elinor will write a descriptive e-mail to circulate among members of the Growth Group to be corrected/added to.
Rich will forward said e-mail to the Usher Captains, with instruction to pass it along to the Ushers on their team either through e-mail or telephone.
Elinor will put the contents of said e-mail in the Beacon.
2. Welcome Cards (Elinor) - Elinor presented the idea of creating a postcard size invitation to worship at our church, welcoming all and giving the times and basic church contact information. The cards would be located by exit doors. The target audience is members of groups using the church (nursery school parents, members of AA, students of yoga, etc.) so they have an easy way to know when worship services occur.
Action: John will send a draft to the group before the next meeting.
Kendra will send John a postcard template.
3. Usher Meeting (Rich) - The next meeting will be Sunday, April 18th. We reviewed Dave’s notes from the last Ushers’ meeting. He will put together a card of ‘best practices’ for ushers. Stan reported on his church visits: he particularly noticed that smiling, very pleasant ushers create a great first impression. John remarked that he sees the cluster of ushers blocking the center aisle as folks enter the sanctuary as imposing. We wondered if splitting the group and standing to the side would help. We discussed the value of having an Usher at the front side door to give out bulletins and seat those who wished to be escorted. We discussed having an usher in the balcony vs. having a small pile of bulletins for congregants. These are good topics for the Ushers’ meeting.
Action: Rich will organize the meeting. He will put together a card of ‘best practices’ for ushers.
4. Status of Parish Hosts (John/Rich) - There has been one great Parish Host/Guest match. All other guests have declined the opportunity when it is offered, either by John or by Rich. Rich has had two very positive telephone conversations with Guest families. Both have been most complimentary about our church yet do not want to have a PH. We speculated that the idea might seem too much of an obligation to newcomers. Kendra reminded the group of discussion at the last meeting of presenting the program differently, in a casual introduction. Sue thought the PH might make the call. John suggested that would feel like too much pressure. An alternative idea is to have 1 or 2 PHs available each Sunday to be matched up with newcomers as needed. John and the ushers would make the connection. Kendra wondered if people who come alone to church are more receptive to the Parish Host relationship.
Action: (I am fuzzy on this. I know we want PHs ‘at the ready’ to try this out). Elinor will set up the web-site for sign-up.
5. Hospitality Moment - Stan will provide the next tip on Sunday, March 28th (Palm Sunday). Dave is keeping track of the topics.
6. Other - Stan asked Dave about the project gathering information about small groups in the church. Dave has been ‘on hold’ as the purpose was to be a resource for the PH program. We do still need to have a comprehensive listing of the small groups in our church.
7. Agenda Items for next meeting:
• Friendship pads (& nametags)
• Update: Web signup, welcome cards, PH program
• Friends Sunday
• Tags – greeters
• Hospitality moment
Next meeting: Monday, April 12, 2010 at 5:30 in the Laity Room.
Respectfully submitted,
Elinor Redmond
Thursday, February 25, 2010
Education Growth and Fellowship
Meeting Minutes of January 7, 2010
Recorded by: Margaret Thibodeau
Team members attending: Ginny Gledhill, Karen Pierce, Jana Frank, Margaret Thibodeau, Elsa Peters
The meeting began with the approval of the December Minutes.
Richard Angell joined us as a representative of the Growth Group. He updated the Team on activities of his group, which is a subcommittee of EG&F working to create a welcoming atmosphere in the church, and endeavoring to enhance the growth of our congregation.
Our Team was asked to trim our budget for 2010. The Team agreed to make modest changes to line items which include Adult Education, Library, and Supplies and Equipment, in order to meet the revised church budget.
Team members shared updates regarding their respective subcommittees:
• Jana shared that Coffee Hour continues to get volunteers on the sign up sheets available at coffee hour. The Mission Team has offered to host the next two Sundays.
• Karen reported that the Library and Scholarship Committees are going along fine.
• Ginny shared that coverage in the Nursery has been adequate.
• The next Inquirer’s meeting is January 26th, and Margaret will be there to provide refreshments. New Members occurs on February 7th.
Elsa asked for questions regarding the Faith Formation Update. Concerns for Sunday School center around inspiring parents to assist with the Kindergarten class, and behavior concerns in Grade 3-4. Suggestions for these issues include having the Kindergarten teacher enlist a support parent for each Sunday, using a signup sheet. Ways to handle the behavior concerns include making sure teachers discuss classroom rules and behavior at the beginning of the semester (set expectations). If there is a problem, teachers should contact the parent. Students will be given a warning, and their parents notified. If issues continue, the parent will be asked to have the child join the parents in the regular church service. The Team reviewed the remaining Faith Formation activities. In reference to our prior discussions regarding the children’s offering and Communion Sunday, it was decided that a special offering would be collected during the Children’s Sermon starting in Lent. The Team will focus on planning for the Communion Sunday Kids Worship for the fall of 2010.
Margaret shared the YM update sent by Aaron French.
The team should be thinking about ways to enlist new members.
Our next meeting is Thursday, Feb. 4 @ 7:00 p.m.
Recorded by: Margaret Thibodeau
Team members attending: Ginny Gledhill, Karen Pierce, Jana Frank, Margaret Thibodeau, Elsa Peters
The meeting began with the approval of the December Minutes.
Richard Angell joined us as a representative of the Growth Group. He updated the Team on activities of his group, which is a subcommittee of EG&F working to create a welcoming atmosphere in the church, and endeavoring to enhance the growth of our congregation.
Our Team was asked to trim our budget for 2010. The Team agreed to make modest changes to line items which include Adult Education, Library, and Supplies and Equipment, in order to meet the revised church budget.
Team members shared updates regarding their respective subcommittees:
• Jana shared that Coffee Hour continues to get volunteers on the sign up sheets available at coffee hour. The Mission Team has offered to host the next two Sundays.
• Karen reported that the Library and Scholarship Committees are going along fine.
• Ginny shared that coverage in the Nursery has been adequate.
• The next Inquirer’s meeting is January 26th, and Margaret will be there to provide refreshments. New Members occurs on February 7th.
Elsa asked for questions regarding the Faith Formation Update. Concerns for Sunday School center around inspiring parents to assist with the Kindergarten class, and behavior concerns in Grade 3-4. Suggestions for these issues include having the Kindergarten teacher enlist a support parent for each Sunday, using a signup sheet. Ways to handle the behavior concerns include making sure teachers discuss classroom rules and behavior at the beginning of the semester (set expectations). If there is a problem, teachers should contact the parent. Students will be given a warning, and their parents notified. If issues continue, the parent will be asked to have the child join the parents in the regular church service. The Team reviewed the remaining Faith Formation activities. In reference to our prior discussions regarding the children’s offering and Communion Sunday, it was decided that a special offering would be collected during the Children’s Sermon starting in Lent. The Team will focus on planning for the Communion Sunday Kids Worship for the fall of 2010.
Margaret shared the YM update sent by Aaron French.
The team should be thinking about ways to enlist new members.
Our next meeting is Thursday, Feb. 4 @ 7:00 p.m.
Education Growth and Fellowship
Meeting Minutes of December 3, 2009
Recorded by: Margaret Thibodeau
Team members attending: Ginny Gledhill, Karen Pierce, Carolyn Foster, Margaret Thibodeau, Elsa Peters
The meeting began with the approval of November's Minutes.
A "Church Contacts" list was distributed. All contacts are via the church website (fccucc.org), to protect individual's personal emails. Information on the list looked correct and complete, although the question was raised whether Karen Pierce should be added as a contact for Library and Scholarship Committees. Margaret will check with Jen in the church office.
Margaret read the email from Chris Keiter and the church Council, requesting that any remaining 2009 open budget funds that are not needed, not be spent for the remainder of the year, and the Team will attempt to honor this request. Karen will contact the Library Committee regarding the remaining money in their budget. Jesus' birthday celebration will use a small amount for purchasing a large cake. Only minimal supplies have been purchased this year for Christian Education (glue sticks). The Team agreed that any supplies essential to the Sunday School program and positive experience of the children should continue to be purchased this year.
The Advent Workshop went well, according to Kim Early, one of the organizers. Approximately $90.00 was raised from the event. Kim shared that the workshop tends to require funds for supplies one year, then make money the next two years. She asked the Team where the money raised should go. This year, with the current budget deficit, the Team decided the funds should go back into the line-item for such events. Perhaps in the future, money raised during the Advent Workshop could be targeted for the soup kitchen, food pantry, etc.
The Team will host Jesus's Birthday celebration after the family Christmas service, which is Dec. 24th at 5PM. Margaret will purchase a large sheet cake and paper goods, and the Early family have offered to serve.
Jana could not attend the meeting, but sent an update on Coffee Hour. Volunteers to serve and bake are scheduled right through mid-January, when the Mission Team will host. On December 20th, there will only be coffee and apple juice served after the Christmas Pageant, as the Eskimos have their annual cookie/fudge sale.
Karen shared that the Scholarship Committee is ready to begin in the New Year. They will be looking to find two new people to join their committee for next year. Karen reported that the Library Committee is well-organized, and things are going along fine.
There seems to be consistent coverage in the Nursery to assist Diana each Sunday when Ginny has checked. Ginny spoke with a parent, Stephanie Cook, who will contact some of the parents that frequently use the nursery to see if a volunteer schedule might be developed. Some parents appear to volunteer frequently, while others choose not to. The Team discussed the idea of possibly hiring a consistent caretaker on Sundays for the Nursery, with the understanding that Diana should be paid as well, if this were to occur. For now, the Team would like to see if we can continue to use parent volunteers.
Elsa shared that the special Veggie Tales movie event was a success, and something she hopes the church can offer again. She has been working with the Adult Faith Formation Committee on some focused planning for a Lenten program. The number of youth committed to Confirmation is up to seven, and Elsa is actively recruiting mentors.
Several areas regarding the Sunday School program were discussed. One matter was the role of the Superintendent. There are currently 5-6 adults who take turns serving as the Superintendent on Sundays. Carolyn reports that there are clear instructions for this role, with the responsibilities outlined. As volunteers become more familiar with the role, they tend to be more
effective and helpful to the teachers. It is important for the Superintendent to check on the teachers early, to assess individual needs and situations where they might lend support.
A second area of discussion was the children's offering. The Team reflected on whether there are alternate ways to enhance our children's understanding and way of giving, such that their offering has relevance to their spiritual development. During Christ Kid's Club, there is participation in giving and blessing the gifts, as well as a clear understanding of where the donation goes (because the children are involved in the decision by vote). It is not as evident, during Sunday School, that our children are making that same connection. Various methods and means of giving were discussed, some of which came from Team members own positive childhood memories of giving to their church. It was decided to try a new approach of providing a cohesive giving moment, during the Children's Sermon, perhaps with a unique or unusual jar the children can place their own offerings in. The Team decided this should start the beginning of Lent, which allows the Sunday School teachers in January time to explain the new method.
Another area discussed was whether the church should offer an adaptive communion service for the children on Communion Sundays. Church service on these Sundays tend to run longer man usual, so there might be time to gather the children together for sharing and community. An idea was offered to have various grade levels take turns leading the special service. The Team was supportive of this idea, and will discuss it further for Christian Education in 2010.
Lastly, the recruitment schedule of Sunday School teachers was discussed regarding how best to provide consistency for the children. While it may serve children best to have a consistent teacher for a month or two, the reality is that coverage is dependent on the team of teachers and their various schedules. Consistency, even with several team teachers, improves when those teachers strive to communicate frequently about the children and curriculum.
The Team would like to invite a member of the Growth Group to our next meeting, to share some of the group's ideas and programs. Margaret will contact the group regarding this. We also are still hoping to recruit an additional member for our Team, and will discuss this further at the January meeting.
The next meeting is January 7th.
Recorded by: Margaret Thibodeau
Team members attending: Ginny Gledhill, Karen Pierce, Carolyn Foster, Margaret Thibodeau, Elsa Peters
The meeting began with the approval of November's Minutes.
A "Church Contacts" list was distributed. All contacts are via the church website (fccucc.org), to protect individual's personal emails. Information on the list looked correct and complete, although the question was raised whether Karen Pierce should be added as a contact for Library and Scholarship Committees. Margaret will check with Jen in the church office.
Margaret read the email from Chris Keiter and the church Council, requesting that any remaining 2009 open budget funds that are not needed, not be spent for the remainder of the year, and the Team will attempt to honor this request. Karen will contact the Library Committee regarding the remaining money in their budget. Jesus' birthday celebration will use a small amount for purchasing a large cake. Only minimal supplies have been purchased this year for Christian Education (glue sticks). The Team agreed that any supplies essential to the Sunday School program and positive experience of the children should continue to be purchased this year.
The Advent Workshop went well, according to Kim Early, one of the organizers. Approximately $90.00 was raised from the event. Kim shared that the workshop tends to require funds for supplies one year, then make money the next two years. She asked the Team where the money raised should go. This year, with the current budget deficit, the Team decided the funds should go back into the line-item for such events. Perhaps in the future, money raised during the Advent Workshop could be targeted for the soup kitchen, food pantry, etc.
The Team will host Jesus's Birthday celebration after the family Christmas service, which is Dec. 24th at 5PM. Margaret will purchase a large sheet cake and paper goods, and the Early family have offered to serve.
Jana could not attend the meeting, but sent an update on Coffee Hour. Volunteers to serve and bake are scheduled right through mid-January, when the Mission Team will host. On December 20th, there will only be coffee and apple juice served after the Christmas Pageant, as the Eskimos have their annual cookie/fudge sale.
Karen shared that the Scholarship Committee is ready to begin in the New Year. They will be looking to find two new people to join their committee for next year. Karen reported that the Library Committee is well-organized, and things are going along fine.
There seems to be consistent coverage in the Nursery to assist Diana each Sunday when Ginny has checked. Ginny spoke with a parent, Stephanie Cook, who will contact some of the parents that frequently use the nursery to see if a volunteer schedule might be developed. Some parents appear to volunteer frequently, while others choose not to. The Team discussed the idea of possibly hiring a consistent caretaker on Sundays for the Nursery, with the understanding that Diana should be paid as well, if this were to occur. For now, the Team would like to see if we can continue to use parent volunteers.
Elsa shared that the special Veggie Tales movie event was a success, and something she hopes the church can offer again. She has been working with the Adult Faith Formation Committee on some focused planning for a Lenten program. The number of youth committed to Confirmation is up to seven, and Elsa is actively recruiting mentors.
Several areas regarding the Sunday School program were discussed. One matter was the role of the Superintendent. There are currently 5-6 adults who take turns serving as the Superintendent on Sundays. Carolyn reports that there are clear instructions for this role, with the responsibilities outlined. As volunteers become more familiar with the role, they tend to be more
effective and helpful to the teachers. It is important for the Superintendent to check on the teachers early, to assess individual needs and situations where they might lend support.
A second area of discussion was the children's offering. The Team reflected on whether there are alternate ways to enhance our children's understanding and way of giving, such that their offering has relevance to their spiritual development. During Christ Kid's Club, there is participation in giving and blessing the gifts, as well as a clear understanding of where the donation goes (because the children are involved in the decision by vote). It is not as evident, during Sunday School, that our children are making that same connection. Various methods and means of giving were discussed, some of which came from Team members own positive childhood memories of giving to their church. It was decided to try a new approach of providing a cohesive giving moment, during the Children's Sermon, perhaps with a unique or unusual jar the children can place their own offerings in. The Team decided this should start the beginning of Lent, which allows the Sunday School teachers in January time to explain the new method.
Another area discussed was whether the church should offer an adaptive communion service for the children on Communion Sundays. Church service on these Sundays tend to run longer man usual, so there might be time to gather the children together for sharing and community. An idea was offered to have various grade levels take turns leading the special service. The Team was supportive of this idea, and will discuss it further for Christian Education in 2010.
Lastly, the recruitment schedule of Sunday School teachers was discussed regarding how best to provide consistency for the children. While it may serve children best to have a consistent teacher for a month or two, the reality is that coverage is dependent on the team of teachers and their various schedules. Consistency, even with several team teachers, improves when those teachers strive to communicate frequently about the children and curriculum.
The Team would like to invite a member of the Growth Group to our next meeting, to share some of the group's ideas and programs. Margaret will contact the group regarding this. We also are still hoping to recruit an additional member for our Team, and will discuss this further at the January meeting.
The next meeting is January 7th.
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