Meeting Minutes of May 20, 2010
Recorder: Andy Ellis
Present: Council members Bob Morse, Nancy MacLean, John McCall, Chris Keiter, Phil Whitney, Roger Addor, Debra Andrews, Elsa Peters, Chris Dow, Dave Allen, Matt Early, Sally Hinckley, and Andy Ellis. Guests: Margaret Thibodeau.
Chris Keiter opened the meeting at 6:30 p.m. and Andy read an opening prayer.
April Minutes were reviewed and accepted with a few small changes regarding the list of people that met with website vendors regarding our redesign proposal (see below). Also, there had been discussion in the April meeting about utilizing Constant Contact as a mass email service, but it was decided that we will wait to see how website redesign might address this capability before committing to Constant Contact.
Minister’s Time: Elsa discussed her plan to write a book, and the possibility of making time in her weekly schedule this summer to focus on writing. She may spend one day a week writing from a coffee shop but will be available for pastoral duties and will post some specific hours when she will be available in her church office.
John spoke of some personal news items, including his closing on a new condo in Dow’s Woods, and Ben’s impending return home from 5 months in Scotland. Also, John will not be attending the June Council meeting because it coincides with South Portland’s comprehensive planning committee meeting/workshop. John has been invited to attend this meeting and to participate in the vision process for the city, representing the religious community.
Fundraising Approvals: The Council approved a request from the Food Pantry for their “extras” sale and added it to the list of pre-approved annual fundraising activities. The Council suggested that outdated food should not be sold.
Request to Move Date of Homecoming Sunday: Margaret Thibodeau of the EG and F Team visited the meeting to discuss the possibility of moving the date of Homecoming Sunday from the 12th of Sept. to the 19th. The EG and F Team has had some difficulty in the past getting volunteers together to prepare for Homecoming Sunday and the start of Church School and thought that an extra week would be helpful to the organizing process. Chris will reach out to the Teams for feedback on whether they think that Homecoming Sunday is still effective as an opportunity for the congregation to learn about and sign up for different groups in the church, and if they would have an issue with changing the date. The Council did not have an issue with changing the date. There was some discussion about Sept. 12th being a Rally Day, instead. A decision on all this will be made at the June 17th Council meeting.
Church Vision Statement Update: The Council discussed some of the compiled results of the Vision Statement survey project and some of the suggestions of the subgroup (Elsa, Dave, Chris Dow, and Debra) that were created to showcase the most popular concepts and ideas. The Council discussed several aspects of these statements, noting that the word “God” did not appear in any of the suggestions. There was also some discussion of adding the word “open” into the statement to convey the idea that the congregation is open and affirming. It was decided that there would not be enough time between the Council meeting and the Annual Meeting of the congregation to decide on a statement and bring that to the congregation for meaningful review. The Council will continue to discuss and each member will bring a suggested version to the next Council meeting in June. Email them to Elsa ahead of time.
Volunteerism Ideas: The sub-group on volunteerism (Sally, Phil, and John) reported from their email conversations and suggested that it might be worthwhile to consider utilizing a nominating committee process again. Some Council members had served on the nominating committee prior to the change in governance structure, and thought it worked well. John suggested that one benefit of a nominating committee is “personalizing the ask.” Currently there are openings on several of the Teams that need to be filled, so it would appear that the current method of Teams finding their own members may not be working as well as originally hoped. Dave suggested that we should focus on volunteerism as well as nominating and find ways to help members (particularly new members) find ways to contribute to the life of the congregation. Phil offered to make some calls to members who have joined in the past year to see if there were ways that they would like to become more involved. Discussion of ways to encourage volunteerism will continue at the June meeting.
Website Redesign: Chris, John, Dana Wiggins, Aaron Scifres, and Guy Gledhill have been involved with the Website Redesign project. They have met with and reviewed two vendors who could do the work. The vendors and their proposals are very different from each other, but the end result of either one should be a dramatic improvement from where we are today. They are characterized as follows:
• A less established company; uses the open-source tool Wordpress; project cost of about $3,500 and annual costs of about $150; tool is less tightly integrated and we would need to fill in more of the content (we have people ready to help with this).
• A more established company; uses proprietary tool Aptuitiv; project cost of about $7,000 and annual costs of about $540; tool is more tightly integrated and we would need to fill in very little content
After some discussion, the Council approved going forward with the less expensive alternative, primarily due to the lower cost. Funding would come from a $2,000 contribution which has already been received, additional donations that will be requested, and the balance coming from the Loraine Merrill Cabinet fund.
Annual Meeting of Congregation: Chris, John and Elsa discussed order of items and speaking assignments for the meeting.
Maine Conference Annual Meeting: The meeting will take place June 11, 12, and 13 in Farmington. Our Church has a number of open spaces, and as of the discussion, only John, Andrea, and Elsa were planning to attend.
The meeting adjourned at 8:35 p.m.
Next Meeting: June 17, 2010
Opening/Recorder: Bob Morse
Showing posts with label May 2010. Show all posts
Showing posts with label May 2010. Show all posts
Tuesday, June 15, 2010
Wednesday, June 9, 2010
Spiritual Life & Worship
Meeting Minutes of May 6, 2010
Attending: Dana Wiggins, Debbie Riley, Frank Arseneault, Rick Angell, Tex Hauser, John McCall.
Opening Prayer - by Dana.
Review Of March/April Minutes – Approved.
Elsa requested in writing that we consider changing the format for confirmation to remove the personal prayer for each confirmand and omitting the Church Covenant.
After a careful discussion it was decided unanimously that we would like to keep the laying on of hands and the personal prayer for each confirmand, but we would agree to eliminating the Covenant. We thought that instead of the traditional covenant it might more relevant for the confirmands to write a few sentences about their personal covenant and that it might be blended into the class covenant to be read at the service. Debbie would communicate this information to Elsa.
Rick will be the SLW contact person for 2010-11.
We discussed the membership of the SLW Committee for 2010 – 2011 . Debbie agreed to stay for one more year.
John presented three possible plans for the replacement/ repair of the welcome sign that was recently destroyed by the wind: (A) leave the space open (B) Use the old comma sign (faded and worn) or (C) Order another similar sign. We will do further research and report back at the next meeting.
Elder Luncheon - Dana is organizing the luncheon and will call other church members for help with cooking and serving.
Next Meeting: June 3, 2010; Debbie will set the agenda and lead the meeting.
Meeting adjourned at 8:45 p.m.
Respectfully submitted by: Debbie Riley
Attending: Dana Wiggins, Debbie Riley, Frank Arseneault, Rick Angell, Tex Hauser, John McCall.
Opening Prayer - by Dana.
Review Of March/April Minutes – Approved.
Elsa requested in writing that we consider changing the format for confirmation to remove the personal prayer for each confirmand and omitting the Church Covenant.
After a careful discussion it was decided unanimously that we would like to keep the laying on of hands and the personal prayer for each confirmand, but we would agree to eliminating the Covenant. We thought that instead of the traditional covenant it might more relevant for the confirmands to write a few sentences about their personal covenant and that it might be blended into the class covenant to be read at the service. Debbie would communicate this information to Elsa.
Rick will be the SLW contact person for 2010-11.
We discussed the membership of the SLW Committee for 2010 – 2011 . Debbie agreed to stay for one more year.
John presented three possible plans for the replacement/ repair of the welcome sign that was recently destroyed by the wind: (A) leave the space open (B) Use the old comma sign (faded and worn) or (C) Order another similar sign. We will do further research and report back at the next meeting.
Elder Luncheon - Dana is organizing the luncheon and will call other church members for help with cooking and serving.
Next Meeting: June 3, 2010; Debbie will set the agenda and lead the meeting.
Meeting adjourned at 8:45 p.m.
Respectfully submitted by: Debbie Riley
Wednesday, June 2, 2010
Mission and Outreach
Meeting Minutes of May 6, 2010
Present: Laurie Cary, Carol Scheffler, Sarah Randall, Sandy Dyer, Maureen Clancy, Elsa Peters.
I. Meeting Opens
Laurie opened the meeting with prayer. The Minutes from the April meeting were approved after the change of the number of volunteers for the Habitat for Humanity Micah Project, Laurie reported that it was 8 or 9 volunteers not 15. Laurie noted that 1 thank you note was received from World Vision for the $250.00 special donation.
II. Treasurer’s Report
The April and May reports were reviewed. Both the Easter Offering and the One Great Hour were up compared with last year. A question was raised on the per capita drive and where does this money go, Laurie will follow up. The Team agreed to a $100.00 donation to the Children of China Fund; it has been more than a year since a gift was given. The reported were accepted as presented.
III. Minister’s Moment
Elsa reported that the Diversity Committee will be marching with a Church banner in the Gay Pride Parade on June 19th. Our Church will be part of the Religious Coalition Against Discrimination.
Also, happily the Preble Street Homeless Voices for Justice Project received donations equaling 3 times that amount the Catholic Diocese had provided in funding. The funding was cut as a result of Preble Street support for the No On One Campaign this past fall.
The Maine UCC Conference meets on June 12th for its Annual Meeting, a resolution will be voted on regarding the covenant for civil discourse. The theme of the meeting is discipleship – how to engage the communities in doing. In this spirit Elsa reported that Gretchen Reynolds might be eager to take on the Micah Project coordination.
IV. Old Business
Laurie happily reported that the slate is full for 2013 team membership. Laurie handed out the new listing and will send it to Chris Keiter. Sarah and Sandy will serve as Co-Chairs. Maureen edited her email address. Laurie will email the updated list to the Team.
V. New Business
a. There will be a Blood drive in Guptill Hall on August 13th from 1:00-6:00 p.m. Maureen agreed to write an article for the Beacon for June, a Save the Date, and then again in July. Laurie will call to request posters for the bulletin board.
b. We will wait until next meeting to decide whether to go forward with Homecoming Sunday or to use the Coffee Hour as a good place to recruit volunteers for the various projects and programs.
c. Assignments:
Annual Beacon articles on offerings - Maureen agreed to write 4-5 articles per year announcing the offerings. Sarah agreed to check the mailbox regularly. Sandy will be the email contact person. We tabled the Bulletin Board, Micah Project, Mission Sunday, Thanksgiving Baskets, and Christmas Giving Tree until next meeting when we have new members in attendance. Carol and Sarah will coordinate the Mission Mall and Carol will check in with Linda Skinner for her help. The Mitten Tree is all set, Laurie will handle the Handbook. Maureen agreed to do some research into the Birthday Cakes at Long Creek – she and Sandy have been handling this piece. Sarah will email Linda Skinner about her continued help with the Food Pantry. There is a drive the second Sunday in May. Jenn Hardin and AnnElissa will continue with the Children’s Closet.
A Mission Mall planning meeting will be held prior to the June 3rd Mission Outreach Team meeting.
May 9th is Blanket Sunday.
A request has been made about consideration for a 5th Offering - Strengthen the Church UCC. If we do this we will be a 5 for 5 UCC Church. Since the date is May 23rd the Team decided it was too late for this year. We will consider it for next year or consider using one of the other offerings for Strengthen the Church.
The meeting adjourned at 8:30 p.m.
The next meeting will be held June 3, 2010.
Laurie will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Present: Laurie Cary, Carol Scheffler, Sarah Randall, Sandy Dyer, Maureen Clancy, Elsa Peters.
I. Meeting Opens
Laurie opened the meeting with prayer. The Minutes from the April meeting were approved after the change of the number of volunteers for the Habitat for Humanity Micah Project, Laurie reported that it was 8 or 9 volunteers not 15. Laurie noted that 1 thank you note was received from World Vision for the $250.00 special donation.
II. Treasurer’s Report
The April and May reports were reviewed. Both the Easter Offering and the One Great Hour were up compared with last year. A question was raised on the per capita drive and where does this money go, Laurie will follow up. The Team agreed to a $100.00 donation to the Children of China Fund; it has been more than a year since a gift was given. The reported were accepted as presented.
III. Minister’s Moment
Elsa reported that the Diversity Committee will be marching with a Church banner in the Gay Pride Parade on June 19th. Our Church will be part of the Religious Coalition Against Discrimination.
Also, happily the Preble Street Homeless Voices for Justice Project received donations equaling 3 times that amount the Catholic Diocese had provided in funding. The funding was cut as a result of Preble Street support for the No On One Campaign this past fall.
The Maine UCC Conference meets on June 12th for its Annual Meeting, a resolution will be voted on regarding the covenant for civil discourse. The theme of the meeting is discipleship – how to engage the communities in doing. In this spirit Elsa reported that Gretchen Reynolds might be eager to take on the Micah Project coordination.
IV. Old Business
Laurie happily reported that the slate is full for 2013 team membership. Laurie handed out the new listing and will send it to Chris Keiter. Sarah and Sandy will serve as Co-Chairs. Maureen edited her email address. Laurie will email the updated list to the Team.
V. New Business
a. There will be a Blood drive in Guptill Hall on August 13th from 1:00-6:00 p.m. Maureen agreed to write an article for the Beacon for June, a Save the Date, and then again in July. Laurie will call to request posters for the bulletin board.
b. We will wait until next meeting to decide whether to go forward with Homecoming Sunday or to use the Coffee Hour as a good place to recruit volunteers for the various projects and programs.
c. Assignments:
Annual Beacon articles on offerings - Maureen agreed to write 4-5 articles per year announcing the offerings. Sarah agreed to check the mailbox regularly. Sandy will be the email contact person. We tabled the Bulletin Board, Micah Project, Mission Sunday, Thanksgiving Baskets, and Christmas Giving Tree until next meeting when we have new members in attendance. Carol and Sarah will coordinate the Mission Mall and Carol will check in with Linda Skinner for her help. The Mitten Tree is all set, Laurie will handle the Handbook. Maureen agreed to do some research into the Birthday Cakes at Long Creek – she and Sandy have been handling this piece. Sarah will email Linda Skinner about her continued help with the Food Pantry. There is a drive the second Sunday in May. Jenn Hardin and AnnElissa will continue with the Children’s Closet.
A Mission Mall planning meeting will be held prior to the June 3rd Mission Outreach Team meeting.
May 9th is Blanket Sunday.
A request has been made about consideration for a 5th Offering - Strengthen the Church UCC. If we do this we will be a 5 for 5 UCC Church. Since the date is May 23rd the Team decided it was too late for this year. We will consider it for next year or consider using one of the other offerings for Strengthen the Church.
The meeting adjourned at 8:30 p.m.
The next meeting will be held June 3, 2010.
Laurie will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Music Committee
Meeting Minutes of May 20, 2010
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Trudi Bakke.
1. Reviewed and accepted February Minutes.
2. Updates:
• Shirley reported that Rev. Alan Meyers from West Brookville, Maine picked up the Reed organ on April 20th after seeing the listing in the ACE Newsletter. The West Brookville congregation lost their organ in 1982 to a fire. Rev. Meyers has shared that the organ is already in service at their church!
• Kim shared with the committee the church’s rental agreement which states that the “use of the Sanctuary by external groups shall be restricted to worship, weddings, funerals, concerts, appropriate educational events, and other uses approved by the program staff/Senior Minister.”
• Chris Keiter has responded that money to replace the choir kitchen chairs would not come out of the annual operating budget and Guy Gledhill added that money would also not be available from the House Committee. Cyndi Alden suggested that such expenditures typically come by request from such places as Rummage Sale or Holly Daze Bazaar proceeds.
3. All current Music Committee members will continue to serve on the committee during the 2010-2011 year. Kim spoke with Peg Carmichael who agreed to join next year and Christi Cannell who would like to attend a meeting before committing. Anna had agreed to talk with Beth Hess – Kim will check in with Anna to see if Beth agreed to join. Another possibility is Kim Knowles.
4. Five Sundays remain open in the Summer Music schedule. Kim will check with Jim Dyer, Lexi Bakke and Joan Carrier and Sheryl will check with Craig Skeffington. The committee agreed to sign up for the summer Sundays that they will write thank you notes for now, hoping to be able to attend those Sundays, but at the very least be able to send out a thank you note in a timely manner.
5. Shirley will be away from the church the five Sundays in August and Peter Dickson will be filling in.
6. Other business:
• Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. Committee approved request.
• Shirley shared a note informing us of a men’s quartet called Voice of Praise who will be in the area from Virginia the week of July 12th. The committee listened to a lovely sample of their music. They are looking for churches to perform at – they have CD’s to sell, but do not charge for the performance. Sheryl will follow up to find out how involved of a project hosting the group would be.
The next meeting is set for September 9th.
Present: Shirley Curry, Kim Early, Sheryl Kieran, and Trudi Bakke.
1. Reviewed and accepted February Minutes.
2. Updates:
• Shirley reported that Rev. Alan Meyers from West Brookville, Maine picked up the Reed organ on April 20th after seeing the listing in the ACE Newsletter. The West Brookville congregation lost their organ in 1982 to a fire. Rev. Meyers has shared that the organ is already in service at their church!
• Kim shared with the committee the church’s rental agreement which states that the “use of the Sanctuary by external groups shall be restricted to worship, weddings, funerals, concerts, appropriate educational events, and other uses approved by the program staff/Senior Minister.”
• Chris Keiter has responded that money to replace the choir kitchen chairs would not come out of the annual operating budget and Guy Gledhill added that money would also not be available from the House Committee. Cyndi Alden suggested that such expenditures typically come by request from such places as Rummage Sale or Holly Daze Bazaar proceeds.
3. All current Music Committee members will continue to serve on the committee during the 2010-2011 year. Kim spoke with Peg Carmichael who agreed to join next year and Christi Cannell who would like to attend a meeting before committing. Anna had agreed to talk with Beth Hess – Kim will check in with Anna to see if Beth agreed to join. Another possibility is Kim Knowles.
4. Five Sundays remain open in the Summer Music schedule. Kim will check with Jim Dyer, Lexi Bakke and Joan Carrier and Sheryl will check with Craig Skeffington. The committee agreed to sign up for the summer Sundays that they will write thank you notes for now, hoping to be able to attend those Sundays, but at the very least be able to send out a thank you note in a timely manner.
5. Shirley will be away from the church the five Sundays in August and Peter Dickson will be filling in.
6. Other business:
• Shirley requested money from segregated account 3010 to purchase 35 black folders at ~$6.40 a piece. Committee approved request.
• Shirley shared a note informing us of a men’s quartet called Voice of Praise who will be in the area from Virginia the week of July 12th. The committee listened to a lovely sample of their music. They are looking for churches to perform at – they have CD’s to sell, but do not charge for the performance. Sheryl will follow up to find out how involved of a project hosting the group would be.
The next meeting is set for September 9th.
Monday, May 17, 2010
Administrative Team
Meeting Minutes of May 6, 2010
Present: Ron Bennett, Guy Gledhill, Chris Mills, Rod Redstone, Jim Otis, Deb Sandler and Cyndi Alden. Excused: Eben Marsh.
The meeting was called to order by Meeting Chair, Jim Otis at 7:07 p.m. Deb Sandler was appointed Meeting Secretary and Chair for the next meeting.
The Minutes of the March 4, 2010 Meeting were reviewed and accepted. (We had no April meeting)
OLD BUSINESS:
Financial Statements and Budget: Cyndi presented a review of the finances through May 6, 2010. She reported that “the financial picture was looking good”. She pointed out that the Per Capita Contribution is surprising in that 130% of the budget has come in. She has gotten many positive comments from members about having added that contribution. It was also suggested that we might take advantage of the locked in fuel prices and fill up our oil tanks before the May 31st cut off date.
The first draft of the Financial Review from Smith & Associates is in. It includes the Holly Daze Bazaar and the Discovery Center. Jim and Ron will take a look at it, sign it and get it back to Cyndi by May 13th. Ron suggested that for next year it would be good to add comparative financials for the balance sheet, income statement and cash flow. The Review needs to be finalized and printed up by the Annual Meeting on May 23rd.
Tenant Review: 1.) 331 Cottage Road: The upstairs renovation has been completed. A female tenant rented it for $750. and moved in on May 1st. 2.) 509 Sawyer Street: The tenant has continued to pay $700. at a reduced rate for one year. A concern was raised that it might be time to get back to the $1000. rent that is on the lease. Cyndi was asked to propose to the tenant a phase back in of $100. every few months. (5/11/10: Cyndi reports that the tenant has agreed to start paying $800. in June while she continues to look for a new apartment or house to rent.)
Chancel Rail Proposal: The Administrative Team went to view the progress of work on the Chancel Rail during the meeting. We were very pleased with the results. Several Administrative Team members wrote checks of support on the spot. (5/11/10: The railings are completed. Dick and Barbara Merrill, who made the first request to have a railing built and gave a very generous pledge in support, have seen it and are thrilled with how it looks.) Ron agreed to write an article for the Beacon asking for further donations. The Council has approved the fund-raising for this project. We have $1300. pledged, the cost is $2400. Any cost not covered by pledges will come out of the Old North Church Memorial Fund, which is managed by Spiritual Life &Worship. Thank you, Eben, for a job well done.
Growth Group Request for Signage: Guy reported that the House Committee is working on it and will report back at our next meeting.
Annual Report: Eben graciously wrote and submitted the Annual Report.
COMMITTEE REPORTS:
Counting: All appears to be working very smoothly thanks to Peggy Murray, Chair.
House: It has been a very busy two months:
• 331 Cottage Rd. - renovations are complete, several birch trees that are threatening the foundation have to be removed.
• Roof - we reviewed 5 separate bids for the roof and went with BD Heanssler for a cost of $43,867. 3 bids were higher and one lower. They will be reroofing everything but the Wright Pavilion with Woodscape Architectural Shingles. As of now, there will be two extra costs: replacing some rotten plywood and where the roof and steeple meet the last roofer cut off the flashing, so both flashing and plywood will have to be replaced there.
• Windows – the Undercroft and Guptill Hall windows have been replaced. This completes a 3 phase project…all windows in the church have been replaced now, except for those in the Sanctuary and Narthex.
• Steeple – due to excessive leaking during winter storms Tom researched where the potential leaks might be. After a great audio visual presentation we understood at least what the problem was and reviewed 3 contracts. We awarded the contract to Mid Maine Restoration. They will come sometime in the early summer, construct scaffolding, do a survey, give us an estimate and then the House Committee will vote on whether to do the repairs they recommend.
• Balcony Ceiling and Sanctuary Painting – After the Steeple has been repaired we will award a contract to have the balcony ceiling repaired and the ceiling and sanctuary repainted…fall ’10.
• Gardening – We hired out to have the gardens mulched and trimmed. We have awarded a contract to have the fencing along the southeast wall of the driveway repaired.
Planned Giving (PG): Ron will write a new article relating to planned giving for the Beacon in June.
Web Site Subcommittee (WSS): Guy reported that the committee is looking at 2 bidders with 2 excellent products. One is totally backed up online costing ~$500/yr to operate, the other is free but we will have to do all of the maintenance. Consensus for the A-Team support for the online backup.
NEW BUSINESS:
Check in with Council: Jim Otis will e-mail Chris expressing that Council Members are always welcome to join our A-Team meetings.
Building Safety: Due to loss of storage facilities the rummage sale furniture items have been overflowing in the hallways. The house committee will look into storage options and posting of areas.
Church Contact List and Composition of A-Team Members: We discussed the process by which new team members are to be chosen. Looks like it’s up to us to inspire new members. We have a new member for the Class of 2013: Rod Redstone. Chris Mills would like to step down so we are looking for a new member. The classes at this time are:
Class of 2011: Ron Bennett, Chris Mills
Class of 2012: Jim Otis, Deb Sandler
Class of 2013: Guy Gledhill, Rod Redstone
Deb said she will contact Elsa to remind her to add the Gardening Committee to the member interest survey.
The meeting was adjourned at 8:19 p.m.
The next A-Team meeting will be held on June 3, 2010 at 7:00 p.m.
Respectfully submitted by: Deb Sandler, Meeting Secretary
Present: Ron Bennett, Guy Gledhill, Chris Mills, Rod Redstone, Jim Otis, Deb Sandler and Cyndi Alden. Excused: Eben Marsh.
The meeting was called to order by Meeting Chair, Jim Otis at 7:07 p.m. Deb Sandler was appointed Meeting Secretary and Chair for the next meeting.
The Minutes of the March 4, 2010 Meeting were reviewed and accepted. (We had no April meeting)
OLD BUSINESS:
Financial Statements and Budget: Cyndi presented a review of the finances through May 6, 2010. She reported that “the financial picture was looking good”. She pointed out that the Per Capita Contribution is surprising in that 130% of the budget has come in. She has gotten many positive comments from members about having added that contribution. It was also suggested that we might take advantage of the locked in fuel prices and fill up our oil tanks before the May 31st cut off date.
The first draft of the Financial Review from Smith & Associates is in. It includes the Holly Daze Bazaar and the Discovery Center. Jim and Ron will take a look at it, sign it and get it back to Cyndi by May 13th. Ron suggested that for next year it would be good to add comparative financials for the balance sheet, income statement and cash flow. The Review needs to be finalized and printed up by the Annual Meeting on May 23rd.
Tenant Review: 1.) 331 Cottage Road: The upstairs renovation has been completed. A female tenant rented it for $750. and moved in on May 1st. 2.) 509 Sawyer Street: The tenant has continued to pay $700. at a reduced rate for one year. A concern was raised that it might be time to get back to the $1000. rent that is on the lease. Cyndi was asked to propose to the tenant a phase back in of $100. every few months. (5/11/10: Cyndi reports that the tenant has agreed to start paying $800. in June while she continues to look for a new apartment or house to rent.)
Chancel Rail Proposal: The Administrative Team went to view the progress of work on the Chancel Rail during the meeting. We were very pleased with the results. Several Administrative Team members wrote checks of support on the spot. (5/11/10: The railings are completed. Dick and Barbara Merrill, who made the first request to have a railing built and gave a very generous pledge in support, have seen it and are thrilled with how it looks.) Ron agreed to write an article for the Beacon asking for further donations. The Council has approved the fund-raising for this project. We have $1300. pledged, the cost is $2400. Any cost not covered by pledges will come out of the Old North Church Memorial Fund, which is managed by Spiritual Life &Worship. Thank you, Eben, for a job well done.
Growth Group Request for Signage: Guy reported that the House Committee is working on it and will report back at our next meeting.
Annual Report: Eben graciously wrote and submitted the Annual Report.
COMMITTEE REPORTS:
Counting: All appears to be working very smoothly thanks to Peggy Murray, Chair.
House: It has been a very busy two months:
• 331 Cottage Rd. - renovations are complete, several birch trees that are threatening the foundation have to be removed.
• Roof - we reviewed 5 separate bids for the roof and went with BD Heanssler for a cost of $43,867. 3 bids were higher and one lower. They will be reroofing everything but the Wright Pavilion with Woodscape Architectural Shingles. As of now, there will be two extra costs: replacing some rotten plywood and where the roof and steeple meet the last roofer cut off the flashing, so both flashing and plywood will have to be replaced there.
• Windows – the Undercroft and Guptill Hall windows have been replaced. This completes a 3 phase project…all windows in the church have been replaced now, except for those in the Sanctuary and Narthex.
• Steeple – due to excessive leaking during winter storms Tom researched where the potential leaks might be. After a great audio visual presentation we understood at least what the problem was and reviewed 3 contracts. We awarded the contract to Mid Maine Restoration. They will come sometime in the early summer, construct scaffolding, do a survey, give us an estimate and then the House Committee will vote on whether to do the repairs they recommend.
• Balcony Ceiling and Sanctuary Painting – After the Steeple has been repaired we will award a contract to have the balcony ceiling repaired and the ceiling and sanctuary repainted…fall ’10.
• Gardening – We hired out to have the gardens mulched and trimmed. We have awarded a contract to have the fencing along the southeast wall of the driveway repaired.
Planned Giving (PG): Ron will write a new article relating to planned giving for the Beacon in June.
Web Site Subcommittee (WSS): Guy reported that the committee is looking at 2 bidders with 2 excellent products. One is totally backed up online costing ~$500/yr to operate, the other is free but we will have to do all of the maintenance. Consensus for the A-Team support for the online backup.
NEW BUSINESS:
Check in with Council: Jim Otis will e-mail Chris expressing that Council Members are always welcome to join our A-Team meetings.
Building Safety: Due to loss of storage facilities the rummage sale furniture items have been overflowing in the hallways. The house committee will look into storage options and posting of areas.
Church Contact List and Composition of A-Team Members: We discussed the process by which new team members are to be chosen. Looks like it’s up to us to inspire new members. We have a new member for the Class of 2013: Rod Redstone. Chris Mills would like to step down so we are looking for a new member. The classes at this time are:
Class of 2011: Ron Bennett, Chris Mills
Class of 2012: Jim Otis, Deb Sandler
Class of 2013: Guy Gledhill, Rod Redstone
Deb said she will contact Elsa to remind her to add the Gardening Committee to the member interest survey.
The meeting was adjourned at 8:19 p.m.
The next A-Team meeting will be held on June 3, 2010 at 7:00 p.m.
Respectfully submitted by: Deb Sandler, Meeting Secretary
Thursday, May 13, 2010
Growth Group
Meeting Minutes of 5/10/10
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
John opened the meeting at 5:45 p.m. with a prayer.
Visits to Other Churches:
The meeting was devoted to each member reporting on their visit(s) to other area churches. The goal was to isolate ‘top ideas’ that would be useful for our church to adopt. Text in italics designate possible ‘top ideas’.
Rick Angell visited the First Congregational Church in Gorham: Rich began by saying that everything they do – we do and much much more. The church did not seem to put much into welcoming visitors. He happened to meet the Associate Pastor who introduced him to the Pastor (who was not preaching). No ushers or greeters. Two people spoke with him during the passing of the peace. He observed that this church gives a lot of bean suppers and speculates that is where they have their fellowship time.
Sue visited Thornton Heights Methodist Church: The only piece of paper in the pews besides the hymnal and the bible was an offering envelope. Three parking spots by the door were marked for ‘Visitor’. There were 2 street signs pointing direction to the church. Stationery greeters stood at the door and handed out bulletins. The bulletins asked visitors to sign a book on a podium. No ushering to seats. The Baptism had a separate bulletin and the Pastor referred to the child during the sermon. The Pastor invited all to attend the coffee hour at the end of the service. The Pastor did not stay at the door. Sue did not know where to find the coffee hour. She was greeted by 2 people during the passing of the peace.
Stan visited 3 churches (!! way to go, Stan!!):
Stevens Avenue Congregation Church: Smallest he visited and he had to hunt for it. Parking was awkward although there was an unmarked lot behind the church. There was a greeter/usher. The minister had an accent and was hard to understand. He was very welcoming and spoke from the floor. 30 people attended service. 6 women were in the choir and sat in the congregation. The church is self-described as a ‘rural church in a city setting’. No nametags. Did not see the minister after the service. Announcements were made by the greeter who called on people. There was a card in the pew rack for follow up by the minister. Coffee was downstairs after the service.
State Street Congregational Church: Greeted outside by lady minister. 2 ushers and 2 greeters. Many people wore nametages and kept them on into coffee hour (there was a basket to collect them at coffee hour). It is a small congregation and before the service the minister personally greeted each individual. She was there during the coffee hour. The choir joined in the passing of the peace. Stan spoke with a couple at coffee hour who described a visit to FCCUCC where no-one spoke to them during coffee hour. He mentioned the importance of keeping the circle open so the next person can step in. Information provided in the pews included: Bookmark (who we are), Visitor card and an ‘About’ brochure.
First Parish, Brunswick: No signs. Tough parking. Old, historic church. Sunday School in separate building. Very friendly greeter. Smiling ushers. Choir and organist in back balcony. Bell ringers in front. Some members had small nametags with a ribbon on them (color had no significance). The lady minister spoke off the podium. Stan was greeted by several people during coffee hour, including the minister. The building had no interior signage. ‘GuestTag’ with sticky nametag in pew rack. Stan noted the most important thing was the friendliness of the people. He was included in the chat.
Stan notes that Ministers at a couple of the churches I visited walked through the sanctuary before the service started and greeted many, if not all, of those attending. In addition, the Senior Minister attended the Coffee Hour and made it a point to greet my wife and me. Those two personal contacts by the Ministermade us feel very welcome.
Kendra visited Peoples Methodist Church: It was a vacation Sunday and 30 people attended. Not many materials in the pews. There was a prayer concern card in the pew which was collected with the offering. Concerns were read toward the end of the service. The minister sent Kendra a card afterward (notecard with a painting of the church). Brochures were not readily available. No signage. The greeters asked Kendra to sign a guest book which included the question ‘where do you regularly attend church?’.
The meeting was adjourned at 7:15 p.m.
Kendra also attends a non-denominational church (Family Worship Center) with her family in Dover-Foxcroft. There they spend a long time (10-15 minutes) passing the peace. Newcomers receive a bag with a cookie, bookmark, etc. Not much literature.
Sue remembered at Woodfords Church being matched with appropriate newcomers by the ushers.
Dave visited Falmouth Congregation Church where one enters the church through a social space best described as ‘action central’. The choir was there as well as all coming to church. People were very friendly. He picked up a bright green ‘visitor’s bag’ which was printed with a message thanking (him) for visiting. Inside was a description of the church (brief and colorful), a bookmark, and a hand-written ‘welcome’ note. The church mission was prominent on all church materials. There was a sign-in sheet for visitors on a clipboard in the pew.
New Life: The first 45 minutes were spent singing – most people standing. Electronic projection of hymns. No bulletin. Worked into the service and the sermon. The welcome brochure was simple, with lots of color and included a DVD. There was an evangelistic feeling. He was provided with a good map. The congregation included a lot of young adults. People came and went during the service -- it had an unstructured feeling. The guest card requested extensive information. Full financial status in front of everyone. Immediately after the service there was a chance for newcomers to ‘Connect’ with the Pastor for conversation.
Next meeting we will prioritize the ideas gleaned and see what we can realistically do.
Next meeting: Monday, June 14, 2010 at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Members present: Rick Angell, Stan Jordan, Elinor Redmond, Kendra Palmer, Sue Ross, Dave Allen, John McCall.
John opened the meeting at 5:45 p.m. with a prayer.
Visits to Other Churches:
The meeting was devoted to each member reporting on their visit(s) to other area churches. The goal was to isolate ‘top ideas’ that would be useful for our church to adopt. Text in italics designate possible ‘top ideas’.
Rick Angell visited the First Congregational Church in Gorham: Rich began by saying that everything they do – we do and much much more. The church did not seem to put much into welcoming visitors. He happened to meet the Associate Pastor who introduced him to the Pastor (who was not preaching). No ushers or greeters. Two people spoke with him during the passing of the peace. He observed that this church gives a lot of bean suppers and speculates that is where they have their fellowship time.
Sue visited Thornton Heights Methodist Church: The only piece of paper in the pews besides the hymnal and the bible was an offering envelope. Three parking spots by the door were marked for ‘Visitor’. There were 2 street signs pointing direction to the church. Stationery greeters stood at the door and handed out bulletins. The bulletins asked visitors to sign a book on a podium. No ushering to seats. The Baptism had a separate bulletin and the Pastor referred to the child during the sermon. The Pastor invited all to attend the coffee hour at the end of the service. The Pastor did not stay at the door. Sue did not know where to find the coffee hour. She was greeted by 2 people during the passing of the peace.
Stan visited 3 churches (!! way to go, Stan!!):
Stevens Avenue Congregation Church: Smallest he visited and he had to hunt for it. Parking was awkward although there was an unmarked lot behind the church. There was a greeter/usher. The minister had an accent and was hard to understand. He was very welcoming and spoke from the floor. 30 people attended service. 6 women were in the choir and sat in the congregation. The church is self-described as a ‘rural church in a city setting’. No nametags. Did not see the minister after the service. Announcements were made by the greeter who called on people. There was a card in the pew rack for follow up by the minister. Coffee was downstairs after the service.
State Street Congregational Church: Greeted outside by lady minister. 2 ushers and 2 greeters. Many people wore nametages and kept them on into coffee hour (there was a basket to collect them at coffee hour). It is a small congregation and before the service the minister personally greeted each individual. She was there during the coffee hour. The choir joined in the passing of the peace. Stan spoke with a couple at coffee hour who described a visit to FCCUCC where no-one spoke to them during coffee hour. He mentioned the importance of keeping the circle open so the next person can step in. Information provided in the pews included: Bookmark (who we are), Visitor card and an ‘About’ brochure.
First Parish, Brunswick: No signs. Tough parking. Old, historic church. Sunday School in separate building. Very friendly greeter. Smiling ushers. Choir and organist in back balcony. Bell ringers in front. Some members had small nametags with a ribbon on them (color had no significance). The lady minister spoke off the podium. Stan was greeted by several people during coffee hour, including the minister. The building had no interior signage. ‘GuestTag’ with sticky nametag in pew rack. Stan noted the most important thing was the friendliness of the people. He was included in the chat.
Stan notes that Ministers at a couple of the churches I visited walked through the sanctuary before the service started and greeted many, if not all, of those attending. In addition, the Senior Minister attended the Coffee Hour and made it a point to greet my wife and me. Those two personal contacts by the Ministermade us feel very welcome.
Kendra visited Peoples Methodist Church: It was a vacation Sunday and 30 people attended. Not many materials in the pews. There was a prayer concern card in the pew which was collected with the offering. Concerns were read toward the end of the service. The minister sent Kendra a card afterward (notecard with a painting of the church). Brochures were not readily available. No signage. The greeters asked Kendra to sign a guest book which included the question ‘where do you regularly attend church?’.
The meeting was adjourned at 7:15 p.m.
Kendra also attends a non-denominational church (Family Worship Center) with her family in Dover-Foxcroft. There they spend a long time (10-15 minutes) passing the peace. Newcomers receive a bag with a cookie, bookmark, etc. Not much literature.
Sue remembered at Woodfords Church being matched with appropriate newcomers by the ushers.
Dave visited Falmouth Congregation Church where one enters the church through a social space best described as ‘action central’. The choir was there as well as all coming to church. People were very friendly. He picked up a bright green ‘visitor’s bag’ which was printed with a message thanking (him) for visiting. Inside was a description of the church (brief and colorful), a bookmark, and a hand-written ‘welcome’ note. The church mission was prominent on all church materials. There was a sign-in sheet for visitors on a clipboard in the pew.
New Life: The first 45 minutes were spent singing – most people standing. Electronic projection of hymns. No bulletin. Worked into the service and the sermon. The welcome brochure was simple, with lots of color and included a DVD. There was an evangelistic feeling. He was provided with a good map. The congregation included a lot of young adults. People came and went during the service -- it had an unstructured feeling. The guest card requested extensive information. Full financial status in front of everyone. Immediately after the service there was a chance for newcomers to ‘Connect’ with the Pastor for conversation.
Next meeting we will prioritize the ideas gleaned and see what we can realistically do.
Next meeting: Monday, June 14, 2010 at 5:30 p.m. in the Laity Room.
Respectfully submitted,
Elinor Redmond
Monday, May 10, 2010
Education Growth and Fellowship
Meeting Minutes of May 6, 2010
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Carolyn Foster, Elsa Peters, Jennifer Fetting.
The meeting began with the approval of the April Minutes.
Jana had contacted Margaret to report that Coffee Hour is going along fine. The question arose as to when Coffee Hour switches to “Lemonade on the Porch”, which happens when summer worship hours begin. Elsa informed the Team that the date is June 27th.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny reported that coverage in the Nursery was found for the 9:00 Easter Service, however no one could be recruited to volunteer for the 11:00 service. Ginny provided coverage herself, and shared that there were only three children. The Team decided next year to offer Nursery coverage only at the earlier service. This will be publicized in the Beacon. Stephanie Cooke, a parent who volunteers often in the nursery, reported that the number of parents willing to help out has increased since a letter was sent out last month, asking for assistance. The Team agreed that next year, a similar letter might be sent out earlier in the year. As in the past, the Team attempts to provide Nursery coverage during summer worship. We have paid young adults $10.00 for their assistance. Carolyn mentioned we might start with asking for recruits willing to provide coverage as part of “community service”, which most high school students need to complete.
Margaret will cover the Inquirer’s Meeting next week, and New Member Sunday on May 23rd. The Church Picnic takes place on Sunday May 16th. Several people have signed up to bring salads, and other items. Beals will donate the ice cream again, and the Eskimos will provide the grilling. Our next event after the picnic is the Confirmation Celebration in June.
Elsa shared the Faith Formation Update. She has invited five people to be a sub-group called “Family Faith Formation Committee”. We are hopeful this committee can share the load of recruiting teachers for Sunday School, as well as support Faith Formation activities. Christ Kid’s Club held a Local Foods Dinner which was a huge success. Elsa asked if the Team might support the purchase of a multi-age curricula for Christ Kid’s Club which cost $100. The Team approved the purchase. The ritual for Aaron’s departure from Youth Ministry was reviewed. The farewell will take place on May 16th, and the Team will offer him a good-bye gift and thanks. Several opportunities are available for Adult Faith Formation, including Leisurely Lectionary and Beach Chair Theology. The question was raised whether Homecoming Sunday should remain the first Sunday after Labor, or be moved further into September. Team members observed that several families and members did not participate in last year’s Homecoming events, because they were not back from summer activities. Our Team strongly supports the idea of having Homecoming Sunday later in September next year, perhaps 9/19. We did discuss moving Sunday School registration out of Homecoming Sunday, and to an online option. However, we would still like a table with information available regarding Sunday School activities for those interested. Confirmation Sunday is June 13, and our Team will be hosting the celebration for the 8-9 children participating.
Council had asked our Team if we wanted a representative from Council to come to a meeting. Our Team found it very helpful when a Council Member visited last year, and we think this should occur on a regular basis. The big issue for our Team is recruiting volunteers, and we would like to know if Council might have any suggestions regarding this.
The next meeting will be Thursday, June 3rd.
Recorded by: Margaret Thibodeau
Team members attending: Karen Pierce, Ginny Gledhill, Margaret Thibodeau, Carolyn Foster, Elsa Peters, Jennifer Fetting.
The meeting began with the approval of the April Minutes.
Jana had contacted Margaret to report that Coffee Hour is going along fine. The question arose as to when Coffee Hour switches to “Lemonade on the Porch”, which happens when summer worship hours begin. Elsa informed the Team that the date is June 27th.
Karen shared that the Library and Scholarship Committees have reported no concerns.
Ginny reported that coverage in the Nursery was found for the 9:00 Easter Service, however no one could be recruited to volunteer for the 11:00 service. Ginny provided coverage herself, and shared that there were only three children. The Team decided next year to offer Nursery coverage only at the earlier service. This will be publicized in the Beacon. Stephanie Cooke, a parent who volunteers often in the nursery, reported that the number of parents willing to help out has increased since a letter was sent out last month, asking for assistance. The Team agreed that next year, a similar letter might be sent out earlier in the year. As in the past, the Team attempts to provide Nursery coverage during summer worship. We have paid young adults $10.00 for their assistance. Carolyn mentioned we might start with asking for recruits willing to provide coverage as part of “community service”, which most high school students need to complete.
Margaret will cover the Inquirer’s Meeting next week, and New Member Sunday on May 23rd. The Church Picnic takes place on Sunday May 16th. Several people have signed up to bring salads, and other items. Beals will donate the ice cream again, and the Eskimos will provide the grilling. Our next event after the picnic is the Confirmation Celebration in June.
Elsa shared the Faith Formation Update. She has invited five people to be a sub-group called “Family Faith Formation Committee”. We are hopeful this committee can share the load of recruiting teachers for Sunday School, as well as support Faith Formation activities. Christ Kid’s Club held a Local Foods Dinner which was a huge success. Elsa asked if the Team might support the purchase of a multi-age curricula for Christ Kid’s Club which cost $100. The Team approved the purchase. The ritual for Aaron’s departure from Youth Ministry was reviewed. The farewell will take place on May 16th, and the Team will offer him a good-bye gift and thanks. Several opportunities are available for Adult Faith Formation, including Leisurely Lectionary and Beach Chair Theology. The question was raised whether Homecoming Sunday should remain the first Sunday after Labor, or be moved further into September. Team members observed that several families and members did not participate in last year’s Homecoming events, because they were not back from summer activities. Our Team strongly supports the idea of having Homecoming Sunday later in September next year, perhaps 9/19. We did discuss moving Sunday School registration out of Homecoming Sunday, and to an online option. However, we would still like a table with information available regarding Sunday School activities for those interested. Confirmation Sunday is June 13, and our Team will be hosting the celebration for the 8-9 children participating.
Council had asked our Team if we wanted a representative from Council to come to a meeting. Our Team found it very helpful when a Council Member visited last year, and we think this should occur on a regular basis. The big issue for our Team is recruiting volunteers, and we would like to know if Council might have any suggestions regarding this.
The next meeting will be Thursday, June 3rd.
Subscribe to:
Posts (Atom)
