Meeting Minutes of February 3, 2011
Recorder: Suzanne Lindner
Attendees: Sandy Dyer – Co-Chair, Sarah Randall, Jan Bosse, Richard Parker, Mike Kasputes, and Suzanne Lindner.
Opening Prayer: Richard Parker offered opening prayer.
January Minutes: Minutes from the January 6, 2011 were approved with one revision noted: $200 is to be given as an honorarium to our guest speaker on Mission Sunday.
Treasurer’s Report: Presented by Mike Kasputes who noted that both the Elder Program and Social Witness ministries budgets have been lowered from last year.
Minister’s Moment:
• Elsa noted that the educational process is already planned.
• Noted that she had spoken to the guest speaker for Mission Sunday and that he will be at both services. Also noted that he has stated that he does not need us to worry about his accommodations; he will be able to make his own plans.
• News of Budget: the budget was passed this Sunday with no discussion. Two things that pertain to us:
- We were note given the increase that we asked for
- Council is undertaking a project. They will be looking at staffing, giving, etc,and how we are using our assets. This should start soon and they will be looking to us for information. They know that we are looking into our groups that we give money to.
• Elsa brought a mock up of the Mission Sunday bulletin.
OLD BUSINESS:
Mission Sunday Service: Noted that all pieces should be e-mailed to Elsa and the following was confirmed:
• Call to Worship – JanBosse
• Unison Prayer – Laurie Carey
• Children’s Time – Mike Kaputes
• Prayer of Illumination & Scripture – Kristen Silvia
• Prayers of the People – Elsa Peters
• Tithes & Offerings – Jan Bosse
• Benediction – Suzanne Lindner & Sarah Randall
• Hymns – Elsa suggested switching Be Thou My Vision to be the first
song. Committee agreed. Order of hymns was agreed to be:
1) Be Thou My Vision
2) What Gift Can We Bring
3) I The Lord of Sea & Sky (Here I Am Lord)
Elsa asked what we wanted on our Bulletin cover. Committee decided we would
use a picture of Acadia.
Request was made to Elsa to mention at this week’s service that there will be envelopes in the pews this Sunday. Committee then discussed and decided that we will wait until week of the service to put envelopes in the pews as the information on the Mission Sunday service is already in the Bulletin and Sandy will mention the envelopes in “Life of the Church.”
Elsa reminded us to say at the beginning of the service that any offerings not in the envelopes will go to the church.
Preparation for Discussion of Donation Guidelines with John McCall in March: John’s e-mail to the Committee asking us to focus on those charities that are not receiving money from other sources was read. Also his request for us to examine the charities that we do give money to was discussed.
• Noted that we need to come up with a filter/criteria when considering
charities. Noted also that once we have the criteria, we will then need to consider how we prioritize. Lastly, we will then need to balance the needs in some way: food, shelter, etc. Many needs to balance.
• Elsa suggested that it comes down to: Who are we? Who do we support to express that?
• Homework: Each committee member should think about what criteria they think are important. Elsa suggested that we look at scripture, too, to gain insight into the work that we do. Richard also suggested that we should look at things that are supported in other areas of the church as that might help us to know what to focus on, too.
Thank You Notes:
Received by Good Shepherd Food Bank, Long Creek Youth Development Center (for the presents), Preble Street.
With regards to the Mission Mall, thank you’s were received from Cancer Community Center, Animal Refuge League, Hospice of Maine and Preble Street.
NEW BUSINESS:
One Great Hour of Sharing Material: Noted that this will happen on April 3rd.
• Discussed Bulletin inserts and envelopes.
• Noted that it is predetermined where the money will go.
• Noted that we will ask Laurie how we do this.
• Decided that we can hang posters to remind people that it is coming and that
we will wait until March to do this.
• Discussed that we will want to place notices in two Beacons: February 28th
and March 14th.
How to Divide Distributions This Year Based on the 2011 Budget:
Decided we will determine this after next month’s discussion and be more fluid in how many organizations we give to and how much money we give based on prioritization, special needs, etc.
Jan noted an increased need for housing security deposits because the stimulus money is all gone now. Jan noted that she would speak to Crisis Ministries.
OTHER BUSINESS:
Committee discussed the membership of our team: Who will be here, who will not, what we need.
• It was decided that we will need to discuss again in one of our next meetings.
• Discussed the limit for membership in the Committee is two 3-year terms.
• Discussed how many members we are allowed. It was noted that the by laws state at least six members but that we currently have nine members.
• Realized that we will potentially need 3 new members.
• Noted that we need to turn in information in May for new members in June.
Closing Prayer: Richard Parker offered closing prayer.
Next Meeting: Thursday, March 3, 2011 at 7:00 p.m. in the Laity Room
• Co-Chair: Sarah Randall
• Devotions: Jan Bosse
• Recorder: Laurie Carey
Showing posts with label Mission and Outreach. Show all posts
Showing posts with label Mission and Outreach. Show all posts
Thursday, February 24, 2011
Thursday, February 3, 2011
Mission and Outreach
Meeting Minutes of January 6, 2011
Recorder: Kristen Silvia
Members Present: Maureen Clancy, Richard Parker, Laurie Carey, Sarah Randall, Sandy Dyer, Jan Bosse, Mike Kasputes, Kristen Silvia.
Opening prayer offered by Maureen Clancy.
Treasurer’s Report was presented by Mike Kasputes. No concerns were raised regarding the report.
Minutes from the December 2, 2010 were approved with the following change: “Our Christian World Mission” should be “Our Church’s Wider Mission”.
OLD BUSINESS:
Mission Sunday Service
• The order of service and each member’s role was reviewed.
• Maureen will submit a Beacon announcement regarding the Service by January 24th.
• Final draft of the service and hymns will be submitted to the office by February 7th.
• Laurie will create envelopes for the pews for members to donate to the Maine Seacoast Mission trip.
• Elsa will contact the Director from MSCM regarding his plan for the sermon and his preferences regarding accommodations.
• Maureen will contact the SMCC McKearnan Center about accommodation rates if the Director prefers staying there.
Coffee Hour
• Members volunteered to bake, setup and cleanup for the two upcoming coffee hours we are hosting on January 9 and January 16.
Upcoming Meeting
• John will be joining us in March to discuss our protocol for deciding which organizations to which we donate money. At our February meeting, we plan to develop a framework for discussion of this important topic.
NEW BUSINESS:
Thank You Notes
• Received from Bangor Theological Seminary, Wayside Soup Kitchen, Maine Council of Churches, FCCUCC Food Pantry, Preble Street, and Family Crisis Services.
Email from Carol Zechman
• This email involved a request for a Community Supported Agriculture (CSA) Champion(s) in our church to help support local agriculture and promote CSA shares.
• We decided to redirect this to Social Witness Ministries. Maureen will contact Carol to let her know.
Closing Prayer was offered by Maureen.
Next Meeting: February 3, 2011 in the Laity Room
• Co-Chair: Sandy Dyer
• Devotions: Richard Parker
• Recorder: Suzanne Linder
Recorder: Kristen Silvia
Members Present: Maureen Clancy, Richard Parker, Laurie Carey, Sarah Randall, Sandy Dyer, Jan Bosse, Mike Kasputes, Kristen Silvia.
Opening prayer offered by Maureen Clancy.
Treasurer’s Report was presented by Mike Kasputes. No concerns were raised regarding the report.
Minutes from the December 2, 2010 were approved with the following change: “Our Christian World Mission” should be “Our Church’s Wider Mission”.
OLD BUSINESS:
Mission Sunday Service
• The order of service and each member’s role was reviewed.
• Maureen will submit a Beacon announcement regarding the Service by January 24th.
• Final draft of the service and hymns will be submitted to the office by February 7th.
• Laurie will create envelopes for the pews for members to donate to the Maine Seacoast Mission trip.
• Elsa will contact the Director from MSCM regarding his plan for the sermon and his preferences regarding accommodations.
• Maureen will contact the SMCC McKearnan Center about accommodation rates if the Director prefers staying there.
Coffee Hour
• Members volunteered to bake, setup and cleanup for the two upcoming coffee hours we are hosting on January 9 and January 16.
Upcoming Meeting
• John will be joining us in March to discuss our protocol for deciding which organizations to which we donate money. At our February meeting, we plan to develop a framework for discussion of this important topic.
NEW BUSINESS:
Thank You Notes
• Received from Bangor Theological Seminary, Wayside Soup Kitchen, Maine Council of Churches, FCCUCC Food Pantry, Preble Street, and Family Crisis Services.
Email from Carol Zechman
• This email involved a request for a Community Supported Agriculture (CSA) Champion(s) in our church to help support local agriculture and promote CSA shares.
• We decided to redirect this to Social Witness Ministries. Maureen will contact Carol to let her know.
Closing Prayer was offered by Maureen.
Next Meeting: February 3, 2011 in the Laity Room
• Co-Chair: Sandy Dyer
• Devotions: Richard Parker
• Recorder: Suzanne Linder
Tuesday, January 18, 2011
Food Pantry
Meeting Minutes of January 13, 2011
PRESENT: Cyndi Alden, Frances Jane Addor, June Wiggins, AnnElissa Leveque, Barbara Merrill, Jan Files, Gail Dransfield.
BALANCE: Income Paid Out BALANCE ENDING
12/31/2009 2010 2010 12/31/2010
$5,113 $2,841 $ 3,164 $4,790
OLD BUSINESS:
1) Re-shelving and keeping the pantry floor less cluttered. Volunteers are asked to re-shelve any bags left for over 7 days. **New - Place the bag tags on the yellow pad under a paper clip. AnnElissa will take care of notifying Jen, noting the non-pickup on the index card and yellow tab.
2) Please staple a note on each bag stating recipient’s name and the total number of bags included in that order. This will help Cyndi and Jen know who gets what.
NEW BUSINESS:
1) Expired foods. The USDA web site states that expired foods are safe for consumption. The church council has restricted us from distributing any expired foods and from selling these items, even labeled as expired, at any of our coffee hour sales.
Barbara Merrill will contact Preble St., St. Johns pantry, the Root Cellar, Woodfords and other pantries to understand how they handle expired goods.
Any expired foods should be placed in the large box in the pantry. Our volunteers are encouraged to take whatever they can use. AnnElissa will throw away any foods left in that box at the beginning of each month.
2) Reminder: Include a listing of area pantries with new requests. These blue forms are in the folder on the desk.
3) Gail will pull all index cards of requests earlier than 2008. All requests from 1/2009 until the present will remain in the index boxes.
4) There will be a sale of the “Odd and Exotic” items during the coffee hour on Feb. 13. Any and all volunteers please come before the 10 o’clock service to set up the sale and then help with the sale and clean up.
Cyndi will put an announcement of this sale in the 1/24 Beacon and in the bulletin.
5) Preble Street is holding a meeting of representatives from the greater Portland food pantries on Jan. 21 from 12 - 2 at Woodfords Congregational church. Jan Files has volunteered to go. Barbara Merrill, Gail or Purdy will also attend.
6) Next meeting May 12, 2011 4 o’clock Laity Room.
PRESENT: Cyndi Alden, Frances Jane Addor, June Wiggins, AnnElissa Leveque, Barbara Merrill, Jan Files, Gail Dransfield.
BALANCE: Income Paid Out BALANCE ENDING
12/31/2009 2010 2010 12/31/2010
$5,113 $2,841 $ 3,164 $4,790
OLD BUSINESS:
1) Re-shelving and keeping the pantry floor less cluttered. Volunteers are asked to re-shelve any bags left for over 7 days. **New - Place the bag tags on the yellow pad under a paper clip. AnnElissa will take care of notifying Jen, noting the non-pickup on the index card and yellow tab.
2) Please staple a note on each bag stating recipient’s name and the total number of bags included in that order. This will help Cyndi and Jen know who gets what.
NEW BUSINESS:
1) Expired foods. The USDA web site states that expired foods are safe for consumption. The church council has restricted us from distributing any expired foods and from selling these items, even labeled as expired, at any of our coffee hour sales.
Barbara Merrill will contact Preble St., St. Johns pantry, the Root Cellar, Woodfords and other pantries to understand how they handle expired goods.
Any expired foods should be placed in the large box in the pantry. Our volunteers are encouraged to take whatever they can use. AnnElissa will throw away any foods left in that box at the beginning of each month.
2) Reminder: Include a listing of area pantries with new requests. These blue forms are in the folder on the desk.
3) Gail will pull all index cards of requests earlier than 2008. All requests from 1/2009 until the present will remain in the index boxes.
4) There will be a sale of the “Odd and Exotic” items during the coffee hour on Feb. 13. Any and all volunteers please come before the 10 o’clock service to set up the sale and then help with the sale and clean up.
Cyndi will put an announcement of this sale in the 1/24 Beacon and in the bulletin.
5) Preble Street is holding a meeting of representatives from the greater Portland food pantries on Jan. 21 from 12 - 2 at Woodfords Congregational church. Jan Files has volunteered to go. Barbara Merrill, Gail or Purdy will also attend.
6) Next meeting May 12, 2011 4 o’clock Laity Room.
Monday, January 3, 2011
Mission and Outreach
Meeting Minutes of December 2, 2010 (Revised*)
Recorder: Jan Bosse
Attendance: Sandy Dyer and Sarah Randall, Co-chairs; Laurie Carey, Suzanne Linder; Richard Parker, Mike Kasputes, Elsa Peters, Jan Bosse.
Opening Devotions – Laurie Carey
Minister’s Moment – Elsa Peters
- Bangor Theological Seminary is seeking funds to assist in its works.
- Mission Trip – the first organizational meeting was held before this meeting. It was well attended. An initial fundraiser has been scheduled for March – Auction and Spaghetti Dinner.
- Special Offerings were clarified:
o Christmas Fund – Supports the Veterans of the Cross and Emergency Fund – a ministry of compassion and care for those who serve the UCC.
o Christmas Offering – will provide for the church’s mission trip next summer to Maine Seacoast Mission and support of Common Hope, a charity that supports the education of children in Guatemala as a means to achieve social and economic development for themselves and their families.
o A special offering will occur throughout February including Mission Sunday on the 13th . in support of Maine Seacoast Mission.
- A question was raised about OCWM – “Our Christian World Mission”* – $25,200
(see treasurer’s report). What is this money for and who receives it? Elsa will provide the Team with some education on this fund.
The MO Team received an e-mail from John McCall that posed the question “Among the huge number of wonderful religious and charitable groups that need support, how do we decide where our limited dollars go? What are the principle and priorities?” The Team decided to meet with John in March to discuss this and we would undertake an evaluation of the groups we support.
Mission Sunday Planning – Elsa helped the Team discuss the organization we are supporting and the view of our mission in supporting it. We continued our discussion after Elsa left the meeting and came up with a preliminary framework for the service and who on the team will be responsible for which part of the order of worship.
Life of the Church and Call to Worship – Sandy Dyer
Hymn
Unison Prayer/Lord’s Prayer – Laurie Carey
Children’s Time and Passing the Peace – Mike Kasputes
Hymn
Prayer for Illumination and the Word (Alternate choice from list - Luke 10:25-37) – Kristen Silvia
Message – Maine Seacoast Mission Director
Prayers of the People - TBA whom and when
Sharing Our Tithes and Offerings – Invitation and Dedication – Jan Bosse
Hymn
Benediction – Sarah Randall and Suzanne Linder
Hymns – “What Gift Can We Bring” (HTL 377); “Be Thou My Vision” (HTL 445); “I the Lord of Sea and Sky” (HTL S-17); Alternate “Called as Partners in Christ Service” HTL 353).
The Chapel Service on Mission Sunday will be covered by Sarah Randall (?) and Jan Bosse.
Minutes for November 4 were reviewed and approved.
Treasurer’s Report was approved.
E-mail from the Church Moderator and the Budget Committee – discussion of the 2010 shortfall and what can be done to prevent another shortfall in 2011 will be discussed at the January MO Team meeting.
A new Micah Project Coordinator needs to be appointed – This item is scheduled for discussion at the January MO Team meeting.
Beacon announcements are usually done by Maureen Clancy. Laurie Cary will follow-up on this item.
Thank you notes were received from:
• Maine Conference of Churches (UCC)
• Pilgrim Lodge
• FCC Bazaar Committee
• Riverview Foundation
The following donations were approved for the 4th quarter:
$500 each to:
• Wayside Evening Soup Kitchen
• Good Shepard Food Bank
• Preble Street Resource Center
• Sp/CE UCC Food Pantry
• Family Crisis Shelter (Family Crisis Services)
• Grace Street Ministry
• Maine Council of Churches
• UCC Coalition
• Community Crisis Fund
$1000 to:
• Bangor Theological Seminary
Closing Devotional – Laurie Cary
Meeting adjourned at 9:00 p.m.
Next Meeting – Thursday, January 6th at 7:00 p.m.
Co-Chair – Sarah Randall
Prayer – Maureen Clancy
Recorder – Suzanne Lindner
* = Correction - "Our Christian World Mission" and should read as follows: "Our Church's Wider Mission"
Recorder: Jan Bosse
Attendance: Sandy Dyer and Sarah Randall, Co-chairs; Laurie Carey, Suzanne Linder; Richard Parker, Mike Kasputes, Elsa Peters, Jan Bosse.
Opening Devotions – Laurie Carey
Minister’s Moment – Elsa Peters
- Bangor Theological Seminary is seeking funds to assist in its works.
- Mission Trip – the first organizational meeting was held before this meeting. It was well attended. An initial fundraiser has been scheduled for March – Auction and Spaghetti Dinner.
- Special Offerings were clarified:
o Christmas Fund – Supports the Veterans of the Cross and Emergency Fund – a ministry of compassion and care for those who serve the UCC.
o Christmas Offering – will provide for the church’s mission trip next summer to Maine Seacoast Mission and support of Common Hope, a charity that supports the education of children in Guatemala as a means to achieve social and economic development for themselves and their families.
o A special offering will occur throughout February including Mission Sunday on the 13th . in support of Maine Seacoast Mission.
- A question was raised about OCWM – “Our Christian World Mission”* – $25,200
(see treasurer’s report). What is this money for and who receives it? Elsa will provide the Team with some education on this fund.
The MO Team received an e-mail from John McCall that posed the question “Among the huge number of wonderful religious and charitable groups that need support, how do we decide where our limited dollars go? What are the principle and priorities?” The Team decided to meet with John in March to discuss this and we would undertake an evaluation of the groups we support.
Mission Sunday Planning – Elsa helped the Team discuss the organization we are supporting and the view of our mission in supporting it. We continued our discussion after Elsa left the meeting and came up with a preliminary framework for the service and who on the team will be responsible for which part of the order of worship.
Life of the Church and Call to Worship – Sandy Dyer
Hymn
Unison Prayer/Lord’s Prayer – Laurie Carey
Children’s Time and Passing the Peace – Mike Kasputes
Hymn
Prayer for Illumination and the Word (Alternate choice from list - Luke 10:25-37) – Kristen Silvia
Message – Maine Seacoast Mission Director
Prayers of the People - TBA whom and when
Sharing Our Tithes and Offerings – Invitation and Dedication – Jan Bosse
Hymn
Benediction – Sarah Randall and Suzanne Linder
Hymns – “What Gift Can We Bring” (HTL 377); “Be Thou My Vision” (HTL 445); “I the Lord of Sea and Sky” (HTL S-17); Alternate “Called as Partners in Christ Service” HTL 353).
The Chapel Service on Mission Sunday will be covered by Sarah Randall (?) and Jan Bosse.
Minutes for November 4 were reviewed and approved.
Treasurer’s Report was approved.
E-mail from the Church Moderator and the Budget Committee – discussion of the 2010 shortfall and what can be done to prevent another shortfall in 2011 will be discussed at the January MO Team meeting.
A new Micah Project Coordinator needs to be appointed – This item is scheduled for discussion at the January MO Team meeting.
Beacon announcements are usually done by Maureen Clancy. Laurie Cary will follow-up on this item.
Thank you notes were received from:
• Maine Conference of Churches (UCC)
• Pilgrim Lodge
• FCC Bazaar Committee
• Riverview Foundation
The following donations were approved for the 4th quarter:
$500 each to:
• Wayside Evening Soup Kitchen
• Good Shepard Food Bank
• Preble Street Resource Center
• Sp/CE UCC Food Pantry
• Family Crisis Shelter (Family Crisis Services)
• Grace Street Ministry
• Maine Council of Churches
• UCC Coalition
• Community Crisis Fund
$1000 to:
• Bangor Theological Seminary
Closing Devotional – Laurie Cary
Meeting adjourned at 9:00 p.m.
Next Meeting – Thursday, January 6th at 7:00 p.m.
Co-Chair – Sarah Randall
Prayer – Maureen Clancy
Recorder – Suzanne Lindner
* = Correction - "Our Christian World Mission" and should read as follows: "Our Church's Wider Mission"
Monday, November 22, 2010
Mission and Outreach
Meeting Minutes of October 7, 2010
Recorder: Maureen Clancy
Attendance: Sandy Dyer, Co-chair, Sarah Randall, Co-chair, Laurie Carey, Elsa Peters, Mike Kasputes, Kristen Silva, Richard Parker, Maureen Clancy
Opening Meditation - Mike Kasputes provided the opening reflection.
Review Minutes – The September minutes were approved as written.
Treasurer’s Report - Mike Kasputes provided the Treasurer’s report which was approved as written. The quarterly dispersements and One Great Hour of Sharing were included.
Minister’s Moment - Elsa Peters informed the group about the summer retreat plans for the Downeast Coast of Maine with the Maine Coast Mission. Tthere will be room for 50-100 people, teens are welcome, no skills necessary and more to come. A member of Maine Coast Mission will be the guest speaker on Mission Sunday. Elsa also mentioned the next Micah Project - the fall clean up at the Pilgrim Lodge scheduled for October 30.The Pilgrim Lodge is also fundraising for the cost to repair the boardwalk. The Mission Team approved a $400 donation from the discretionary funds.
New Business:
• Laurie reported that the Mission Mall will need gift cards, the Team agreed to $200-250 from the discretionary fund of the budget. Laurie will let Linda know to order the cards.
• Sandy reported that we are short 1 team member. Should we try to recruit or go forward with the existing team? Since we will be losing 4 members in June, the team agreed it would be advisable to seek a new member. Laurie agreed to call Tom and Suzanne Linder to inquire about membership.
• Sarah reported that she met with Greg about a connection with the Fair Trade Coffee and Holy Joe’s. Greg agreed to seek more information and get back to us. Any fundraising effort will need to be cleared through Council before we can proceed. The question was also asked about Maine based efforts to support the troops and if that would be an easier outlet. Elsa will look into. Mike asked if the Maine National Guard had a regular Chaplin and if there might be a fundraising need on this end, Elsa agreed to ask about active duty Chaplains.
• We agreed to hold more discussion on Mission Sunday until the December meeting.
• Sandy inquired about the Maine State Prison Pastoral Fund. This was a group on our list of groups supported but it had been awhile. Jan had agreed to check; we will put this on next month’s agenda.
• Sarah reported that 2 thank you notes were received from Habitat and Iris Network.
• On November 7 Mission will be hosting the coffee hour. We also agreed to host on Jan. 9 and 16 as well. This involves set up at 9 a.m., baking, making coffee, and clean up. We will also sell Fair Trade coffee that day and put out any information we wish to promote. Mike, Sarah, Laurie and Kristen agreed to bring something or bake. Richard will bring cider. Sandy will bring munchkins. Sarah and Sandy agreed to make up a board or display to promote the Mission Trip, to inform on the groups we support, and to ask for feedback on groups members think we should support.
Other Business:
• Laurie reported that Kendra Palmer said she would do the Thanksgiving Baskets again this year. Sandy agreed to follow up with her - her number is 523-9010. We agreed it was OK for Jen to start taking names for baskets.
• We decided to drop Rethinking Christmas for now, without Carol we had lost steam on this idea.
• Recipients of the Christmas Offering would be determined next meeting.
• Mike reported that budget requests will be coming up soon. The team agreed to ask for flat funding.
• Sandy agreed to contact Jenn Hardin and Bob Morse to confirm the Christmas Giving Tree and Mitten Tree projects.
• Maureen agreed to do the Beacon article for the Christmas Offering. That will be due November 15.
Closing – Mike Kasputes provided the closing reflection. The meeting adjourned at 8:40 p.m.
Next meeting:
Thursday, November 4
Co-chair – Sarah Randall
Meditations – Kristen Silva
Recorder - Richard Parker
Recorder: Maureen Clancy
Attendance: Sandy Dyer, Co-chair, Sarah Randall, Co-chair, Laurie Carey, Elsa Peters, Mike Kasputes, Kristen Silva, Richard Parker, Maureen Clancy
Opening Meditation - Mike Kasputes provided the opening reflection.
Review Minutes – The September minutes were approved as written.
Treasurer’s Report - Mike Kasputes provided the Treasurer’s report which was approved as written. The quarterly dispersements and One Great Hour of Sharing were included.
Minister’s Moment - Elsa Peters informed the group about the summer retreat plans for the Downeast Coast of Maine with the Maine Coast Mission. Tthere will be room for 50-100 people, teens are welcome, no skills necessary and more to come. A member of Maine Coast Mission will be the guest speaker on Mission Sunday. Elsa also mentioned the next Micah Project - the fall clean up at the Pilgrim Lodge scheduled for October 30.The Pilgrim Lodge is also fundraising for the cost to repair the boardwalk. The Mission Team approved a $400 donation from the discretionary funds.
New Business:
• Laurie reported that the Mission Mall will need gift cards, the Team agreed to $200-250 from the discretionary fund of the budget. Laurie will let Linda know to order the cards.
• Sandy reported that we are short 1 team member. Should we try to recruit or go forward with the existing team? Since we will be losing 4 members in June, the team agreed it would be advisable to seek a new member. Laurie agreed to call Tom and Suzanne Linder to inquire about membership.
• Sarah reported that she met with Greg about a connection with the Fair Trade Coffee and Holy Joe’s. Greg agreed to seek more information and get back to us. Any fundraising effort will need to be cleared through Council before we can proceed. The question was also asked about Maine based efforts to support the troops and if that would be an easier outlet. Elsa will look into. Mike asked if the Maine National Guard had a regular Chaplin and if there might be a fundraising need on this end, Elsa agreed to ask about active duty Chaplains.
• We agreed to hold more discussion on Mission Sunday until the December meeting.
• Sandy inquired about the Maine State Prison Pastoral Fund. This was a group on our list of groups supported but it had been awhile. Jan had agreed to check; we will put this on next month’s agenda.
• Sarah reported that 2 thank you notes were received from Habitat and Iris Network.
• On November 7 Mission will be hosting the coffee hour. We also agreed to host on Jan. 9 and 16 as well. This involves set up at 9 a.m., baking, making coffee, and clean up. We will also sell Fair Trade coffee that day and put out any information we wish to promote. Mike, Sarah, Laurie and Kristen agreed to bring something or bake. Richard will bring cider. Sandy will bring munchkins. Sarah and Sandy agreed to make up a board or display to promote the Mission Trip, to inform on the groups we support, and to ask for feedback on groups members think we should support.
Other Business:
• Laurie reported that Kendra Palmer said she would do the Thanksgiving Baskets again this year. Sandy agreed to follow up with her - her number is 523-9010. We agreed it was OK for Jen to start taking names for baskets.
• We decided to drop Rethinking Christmas for now, without Carol we had lost steam on this idea.
• Recipients of the Christmas Offering would be determined next meeting.
• Mike reported that budget requests will be coming up soon. The team agreed to ask for flat funding.
• Sandy agreed to contact Jenn Hardin and Bob Morse to confirm the Christmas Giving Tree and Mitten Tree projects.
• Maureen agreed to do the Beacon article for the Christmas Offering. That will be due November 15.
Closing – Mike Kasputes provided the closing reflection. The meeting adjourned at 8:40 p.m.
Next meeting:
Thursday, November 4
Co-chair – Sarah Randall
Meditations – Kristen Silva
Recorder - Richard Parker
Wednesday, November 17, 2010
Mission and Outreach
Meeting Minutes of November 4, 2010
Recorder: Richard A. Parker
Attendees: Sarah Randall – Chair, Jan Bosse, Laurie Cary , Mike Kasputes, Suzanne Linder, Richard Parker, Kristen Silvia, Elsa Peters (part time)
OPENING:
Kristen opened the meeting with a reading from Kahlil Gibran on working; Susanne Linder was welcomed as a new member to the team.
OCTOBER MINUTES:
Minutes approved as submitted.
MINISTER’S MOMENT:
SPEAKER FOR MISSION SUNDAY 13 FEB: Scott Planting from the Maine Seacoast Mission. Still to be confirmed.
MICAH PROJECT: Because of too many other commitments, Gretchen has resigned as coordinator. A new coordinator is needed.
HOLY JOE’S CAFÉ: Elsa did not receive a response from the UCC. She is looking elsewhere for information and support.
MAINE SEACOAST MISSION TRIP JULY 24-31, 2011: Elsa distributed information including an estimated budget of $5070 (assuming 20 participants). The two primary items discussed were recruitment of participants and ways to raise money. There are already three definite attendees. The trip will be advertised at next week’s coffee hour and in future bulletins. The Maine Seacoast Mission will also be the focus of Mission Sunday (see above). Other recruitment opportunities will be taken as they present themselves. It was decided that half of the Christmas Offering will be used to defer costs. Additionally, Laura will ask the Administration Team if special offering envelops can be placed in the pews for Mission Sunday and beyond.
TREASURER’S REPORT:
Mike distributed the report. The collections for NIN (Neighbor’s in Need) significantly exceeded last year’s. See Mike’s report for additional information.
OLD BUSINESS:
CHRISTMAS OFFERING: Historically, half of the offering goes for local support and half to support an organization with a global perspective. It was decided that this year’s Christmas offering will be distributed as follows:
- Local Half – to be used to defer the costs of the Mission Trip (see above).
- Global Half – to Common Hope – an organization that supports education and family needs of children is Guatemala. Richard is to send Sarah and Maureen supporting information and contacts so that Maureen can prepare a notice for the bulletin.
COFFEE HOUR: Mission team is the sponsor this coming Sunday.
NEW BUSINESS:
THANK YOUs: Thank you notes were received from Union Theological Seminary, Pilgrim Lodge, Day One, and Preble Street.
2011 BUDGET: Proposed budget for fiscal year 2011 must be submitted in December. After two years of budget cuts, it was decided to propose that the budget be increased to the level it was in 2008 – i.e. $21,000.
POTENTIAL NEW CHARITY - GLSEN - This is an organization that works with homosexual high school students. They have asked if they could be added to our fund distribution list. The decision was deferred until we learn more about this group. Laurie will bring additional information to the December meeting.
REVIEW OF CHARITIES SUPPORTED BY THE CHURCH’S MISSION: The GLSEN discussion raised the need to periodically review and re-qualify the charities and organizations supported by our church. To this end, it was decided that a program to review the organizations on our Outreach List would be put in place by the second quarter of 2011.
CLOSING:
Kristen closed the meeting with a reading from Kahlil Gibran on giving.
Recorder: Richard A. Parker
Attendees: Sarah Randall – Chair, Jan Bosse, Laurie Cary , Mike Kasputes, Suzanne Linder, Richard Parker, Kristen Silvia, Elsa Peters (part time)
OPENING:
Kristen opened the meeting with a reading from Kahlil Gibran on working; Susanne Linder was welcomed as a new member to the team.
OCTOBER MINUTES:
Minutes approved as submitted.
MINISTER’S MOMENT:
SPEAKER FOR MISSION SUNDAY 13 FEB: Scott Planting from the Maine Seacoast Mission. Still to be confirmed.
MICAH PROJECT: Because of too many other commitments, Gretchen has resigned as coordinator. A new coordinator is needed.
HOLY JOE’S CAFÉ: Elsa did not receive a response from the UCC. She is looking elsewhere for information and support.
MAINE SEACOAST MISSION TRIP JULY 24-31, 2011: Elsa distributed information including an estimated budget of $5070 (assuming 20 participants). The two primary items discussed were recruitment of participants and ways to raise money. There are already three definite attendees. The trip will be advertised at next week’s coffee hour and in future bulletins. The Maine Seacoast Mission will also be the focus of Mission Sunday (see above). Other recruitment opportunities will be taken as they present themselves. It was decided that half of the Christmas Offering will be used to defer costs. Additionally, Laura will ask the Administration Team if special offering envelops can be placed in the pews for Mission Sunday and beyond.
TREASURER’S REPORT:
Mike distributed the report. The collections for NIN (Neighbor’s in Need) significantly exceeded last year’s. See Mike’s report for additional information.
OLD BUSINESS:
CHRISTMAS OFFERING: Historically, half of the offering goes for local support and half to support an organization with a global perspective. It was decided that this year’s Christmas offering will be distributed as follows:
- Local Half – to be used to defer the costs of the Mission Trip (see above).
- Global Half – to Common Hope – an organization that supports education and family needs of children is Guatemala. Richard is to send Sarah and Maureen supporting information and contacts so that Maureen can prepare a notice for the bulletin.
COFFEE HOUR: Mission team is the sponsor this coming Sunday.
NEW BUSINESS:
THANK YOUs: Thank you notes were received from Union Theological Seminary, Pilgrim Lodge, Day One, and Preble Street.
2011 BUDGET: Proposed budget for fiscal year 2011 must be submitted in December. After two years of budget cuts, it was decided to propose that the budget be increased to the level it was in 2008 – i.e. $21,000.
POTENTIAL NEW CHARITY - GLSEN - This is an organization that works with homosexual high school students. They have asked if they could be added to our fund distribution list. The decision was deferred until we learn more about this group. Laurie will bring additional information to the December meeting.
REVIEW OF CHARITIES SUPPORTED BY THE CHURCH’S MISSION: The GLSEN discussion raised the need to periodically review and re-qualify the charities and organizations supported by our church. To this end, it was decided that a program to review the organizations on our Outreach List would be put in place by the second quarter of 2011.
CLOSING:
Kristen closed the meeting with a reading from Kahlil Gibran on giving.
Tuesday, October 19, 2010
Diversity Committee
Meeting Minutes of October 17, 2010
PRESENT: Joan Carrier, Dolores Broberg, Pam Hermann, Kathy Cotter, Connie Baskett, Deb Theriault, and John McCall.
Deb opened the meeting with a prayer by Mother Theresa.
OLD BUSINESS:
We began the meeting with a recap of the Pride Parade in June. Joan and Deb both attended as well as Mike Kasputes, Carol Scheffler, Steve Ferris, Ed & Jill Saxby, and Elsa, and all marched behind the banner in the parade. As always, we were well received. Deb was interviewed by Channel 6 and was on TV. Joan noted that she heard a parade attendee shout out “tell God that” when he read our banner about God’s inclusive love. We were all glad that we participated and continue to have a presence at this important Pride event.
RCAD - John brought us up-to-date on the Religious Coalition Against Discrimination. John & Andrea and Elsa are all members (Elsa is on the Board). The committee formed (initiated by the Maine Civil Liberties Union) during the campaign for gay marriage and has been funded for another year. Hopefully the group will continue to do their important work if the funding ends.
“A Fish Out of Water” - This well-done film challenges common passages from the Bible used to condemn homosexuality. It was recently shown at St. Ansgar’s Lutheran Church; unfortunately, none at the meeting today were able to attend. Deb has seen it and shared it with Elsa, and it is the hope of RCAD to show it in areas such as Lewiston/Auburn and York County. Elsa will keep us informed about this.
John's Report - John brought us up to date on the closing of Williston-West UCC. The congregation has joined with the folks at Emmanuel Baptist Church in Portland (who has welcomed gays and lesbians for sometime and been “censured” by their denomination). It seems to be a good fit, and it is hoped that they will continue to grow.
NEW BUSINESS:
Deb mentioned in light of the recent suicides by several young people who were gay or perceived to be gay that we should try to support GLSEN as much as we can. Joan reminded us that GLSEN does have a table at the Mission Mall during the Holly Daze Bazaar, and Deb will contact Laurie Cary to see if they are in the Mission budget. We also need to make sure we support the ONA Coalition, which is the part of the UCC that helps churches on their journey to becoming Open & Affirming.
Diversity Sunday 2011 - Diversity Sunday will fall on January 16th (MLK, Jr. weekend Sunday as usual). John said he has heard there will not be an MLK, Jr. Breakfast that has historically been put on by the NAACP in Portland and instead there may be an invocation held on Sunday evening, January 16th.
We all tossed around ideas for the service. Elsa had just preached on “Coming Out”, and Dolores felt that we all hide behind masks sometimes and perhaps this would be a good topic. It then turned to the idea of each person’s uniqueness being celebrated, the idea that no two of us in the whole world is exactly alike. (like snowflakes! ) Another important theme was “being fully present” when we listen to someone. Pam shared a story of someone with early Alzheimer’s being forgetful and people seemingly bothered by it, but had they known this person’s “story” they would’ve been more compassionate. John suggested perhaps we have a series of vignettes telling people’s stories such as this one.
It was decided we would have a sub-committee meet with John to give this idea more shape and shake out the best parts of it all. Dolores, Pam, and Connie all agreed to be on the sub-committee. Once the minutes are shared with those not present at the meeting, if any of them wants to be on the sub-committee they are welcome to join. Members can email the committee to let us know of their interest. Once the ideas are discussed and whittled down to a workable topic, everyone will get their part to work on for the service in January.
The next meeting will be determined after the sub-committee meets, and Deb will also find out from Shirley when extra choir rehearsals for Christmas are set to begin so we’ll know when the best time for everyone will be.
Deb closed with a reading of some words of Anne Frank.
Respectfully submitted,
Deb Theriault
PRESENT: Joan Carrier, Dolores Broberg, Pam Hermann, Kathy Cotter, Connie Baskett, Deb Theriault, and John McCall.
Deb opened the meeting with a prayer by Mother Theresa.
OLD BUSINESS:
We began the meeting with a recap of the Pride Parade in June. Joan and Deb both attended as well as Mike Kasputes, Carol Scheffler, Steve Ferris, Ed & Jill Saxby, and Elsa, and all marched behind the banner in the parade. As always, we were well received. Deb was interviewed by Channel 6 and was on TV. Joan noted that she heard a parade attendee shout out “tell God that” when he read our banner about God’s inclusive love. We were all glad that we participated and continue to have a presence at this important Pride event.
RCAD - John brought us up-to-date on the Religious Coalition Against Discrimination. John & Andrea and Elsa are all members (Elsa is on the Board). The committee formed (initiated by the Maine Civil Liberties Union) during the campaign for gay marriage and has been funded for another year. Hopefully the group will continue to do their important work if the funding ends.
“A Fish Out of Water” - This well-done film challenges common passages from the Bible used to condemn homosexuality. It was recently shown at St. Ansgar’s Lutheran Church; unfortunately, none at the meeting today were able to attend. Deb has seen it and shared it with Elsa, and it is the hope of RCAD to show it in areas such as Lewiston/Auburn and York County. Elsa will keep us informed about this.
John's Report - John brought us up to date on the closing of Williston-West UCC. The congregation has joined with the folks at Emmanuel Baptist Church in Portland (who has welcomed gays and lesbians for sometime and been “censured” by their denomination). It seems to be a good fit, and it is hoped that they will continue to grow.
NEW BUSINESS:
Deb mentioned in light of the recent suicides by several young people who were gay or perceived to be gay that we should try to support GLSEN as much as we can. Joan reminded us that GLSEN does have a table at the Mission Mall during the Holly Daze Bazaar, and Deb will contact Laurie Cary to see if they are in the Mission budget. We also need to make sure we support the ONA Coalition, which is the part of the UCC that helps churches on their journey to becoming Open & Affirming.
Diversity Sunday 2011 - Diversity Sunday will fall on January 16th (MLK, Jr. weekend Sunday as usual). John said he has heard there will not be an MLK, Jr. Breakfast that has historically been put on by the NAACP in Portland and instead there may be an invocation held on Sunday evening, January 16th.
We all tossed around ideas for the service. Elsa had just preached on “Coming Out”, and Dolores felt that we all hide behind masks sometimes and perhaps this would be a good topic. It then turned to the idea of each person’s uniqueness being celebrated, the idea that no two of us in the whole world is exactly alike. (like snowflakes! ) Another important theme was “being fully present” when we listen to someone. Pam shared a story of someone with early Alzheimer’s being forgetful and people seemingly bothered by it, but had they known this person’s “story” they would’ve been more compassionate. John suggested perhaps we have a series of vignettes telling people’s stories such as this one.
It was decided we would have a sub-committee meet with John to give this idea more shape and shake out the best parts of it all. Dolores, Pam, and Connie all agreed to be on the sub-committee. Once the minutes are shared with those not present at the meeting, if any of them wants to be on the sub-committee they are welcome to join. Members can email the committee to let us know of their interest. Once the ideas are discussed and whittled down to a workable topic, everyone will get their part to work on for the service in January.
The next meeting will be determined after the sub-committee meets, and Deb will also find out from Shirley when extra choir rehearsals for Christmas are set to begin so we’ll know when the best time for everyone will be.
Deb closed with a reading of some words of Anne Frank.
Respectfully submitted,
Deb Theriault
Wednesday, October 13, 2010
Mission and Outreach Team
Meeting Minutes of September 2, 2010
Recorder: Laurie Cary
Members present: Sarah Randall, Sandy Dyer, Laurie Cary, Kristen Silvia, Jan Bosse, Maureen Clancy and Associate Minister Elsa Peters.
Members absent: Mike Kasputes, Richard Parker and Kendra Palmer.
Kendra Palmer met with Laurie Cary prior to the meeting to resign from the Team as she has found new employment out of the Portland area and will not be able to attend the meetings. She will be able to lead the Thanksgiving Day Baskets project this year, however. We’re sorry to lose her on the Team but wish her well in her new job.
Meeting begins: 7:10 p.m. with Sarah leading the meeting.
Sandy Dyer led the opening reading with a prayer on the spirit of giving by William Sloan Coffin.
Roundtable introductions were made followed by sharing of special times during the summer.
Homecoming Sunday is September 19, 2010. Mission Outreach had decided in the spring that we would not have a booth this year, and would instead volunteer a couple of Sundays to serve coffee hour and share our projects with other parishioners and invite their involvement.
Treasurer’s Report: None as Mike Kasputes is absent due to illness.
Minister’s Moment: In recognition of Labor Day, Elsa invited Christopher Teret from the Southern Maine Labor Council to speak as part of her sermon on September 5th.
Gretchen Reynolds is trying to line up a Micah Project for the month of October. Our Youth Group will be going to Pilgrim Lodge on Saturday October 30th to help with the end-of-summer clean up.
A Mission Trip is scheduled for July 24–July 30, 2011 to Downeast Maine to work with the Maine Seacoast Mission. There is not fee for lodging or food, except a request for money for supplies. Elsa hopes to have at least ten volunteers for painting and other work depending on the skill level of the volunteers.
The following Thank You notes were received since the last meeting:
• South Portland Cape Elizabeth Emergency Food Pantry
• Gwen Moore – Children of China fund
• The Center for Grieving Children
• Andover Newton Theological School
• Protestant Hospital Ministry
• United Church Christ – Haiti Earthquake Relief Fund
• Shalom House
• Serenity House
• Oxfam of America
• Preble Street
Special Offerings: Neighbors in Need will be received on Sunday, October 3rd. Laurie is preparing the articles for the Beacon and will contact Betty Deschenes with the date to place the envelopes in the pews.
Mission Sunday: will be held Sunday, February 13, 2011. Several themes were discussed; a decision will be made at the October meeting, along with a planning schedule.
Sarah Randall re: Holy Joe’s Café – this program provides UCC Exchange coffee to our troops in the Middle East. Discuss further at October meeting.
Quarterly Disbursements: $500.00 each for a total of $3,500.00 to the following Maine non-profits:
• Union Theological Seminary
• Preble Street Lighthouse Shelter
• Day One
• Equality Maine
• Habitat for Humanity
• Iris Network
• Pilgrim Lodge
Jan Bosse volunteered to check on Maine State Prison Pastoral Fund, a Maine Special Support that we have not allocated funds to in several years.
Long Creek Birthday Cakes: Maureen states that she has been approached by Long Creek contact Emmy Brown. Ms. Brown is trying to determine how many churches donate birthday cakes to Long Creek to be sure all cottages receive one. Our cake goes to Spruce House, which is a boy’s cottage.
Sandy closed the meeting with a rereading of William Sloan Coffin’s prayer.
Meeting adjourned at 8:45 p.m.
Recorder: Laurie Cary
Members present: Sarah Randall, Sandy Dyer, Laurie Cary, Kristen Silvia, Jan Bosse, Maureen Clancy and Associate Minister Elsa Peters.
Members absent: Mike Kasputes, Richard Parker and Kendra Palmer.
Kendra Palmer met with Laurie Cary prior to the meeting to resign from the Team as she has found new employment out of the Portland area and will not be able to attend the meetings. She will be able to lead the Thanksgiving Day Baskets project this year, however. We’re sorry to lose her on the Team but wish her well in her new job.
Meeting begins: 7:10 p.m. with Sarah leading the meeting.
Sandy Dyer led the opening reading with a prayer on the spirit of giving by William Sloan Coffin.
Roundtable introductions were made followed by sharing of special times during the summer.
Homecoming Sunday is September 19, 2010. Mission Outreach had decided in the spring that we would not have a booth this year, and would instead volunteer a couple of Sundays to serve coffee hour and share our projects with other parishioners and invite their involvement.
Treasurer’s Report: None as Mike Kasputes is absent due to illness.
Minister’s Moment: In recognition of Labor Day, Elsa invited Christopher Teret from the Southern Maine Labor Council to speak as part of her sermon on September 5th.
Gretchen Reynolds is trying to line up a Micah Project for the month of October. Our Youth Group will be going to Pilgrim Lodge on Saturday October 30th to help with the end-of-summer clean up.
A Mission Trip is scheduled for July 24–July 30, 2011 to Downeast Maine to work with the Maine Seacoast Mission. There is not fee for lodging or food, except a request for money for supplies. Elsa hopes to have at least ten volunteers for painting and other work depending on the skill level of the volunteers.
The following Thank You notes were received since the last meeting:
• South Portland Cape Elizabeth Emergency Food Pantry
• Gwen Moore – Children of China fund
• The Center for Grieving Children
• Andover Newton Theological School
• Protestant Hospital Ministry
• United Church Christ – Haiti Earthquake Relief Fund
• Shalom House
• Serenity House
• Oxfam of America
• Preble Street
Special Offerings: Neighbors in Need will be received on Sunday, October 3rd. Laurie is preparing the articles for the Beacon and will contact Betty Deschenes with the date to place the envelopes in the pews.
Mission Sunday: will be held Sunday, February 13, 2011. Several themes were discussed; a decision will be made at the October meeting, along with a planning schedule.
Sarah Randall re: Holy Joe’s Café – this program provides UCC Exchange coffee to our troops in the Middle East. Discuss further at October meeting.
Quarterly Disbursements: $500.00 each for a total of $3,500.00 to the following Maine non-profits:
• Union Theological Seminary
• Preble Street Lighthouse Shelter
• Day One
• Equality Maine
• Habitat for Humanity
• Iris Network
• Pilgrim Lodge
Jan Bosse volunteered to check on Maine State Prison Pastoral Fund, a Maine Special Support that we have not allocated funds to in several years.
Long Creek Birthday Cakes: Maureen states that she has been approached by Long Creek contact Emmy Brown. Ms. Brown is trying to determine how many churches donate birthday cakes to Long Creek to be sure all cottages receive one. Our cake goes to Spruce House, which is a boy’s cottage.
Sandy closed the meeting with a rereading of William Sloan Coffin’s prayer.
Meeting adjourned at 8:45 p.m.
Wednesday, September 22, 2010
Food Pantry
Meeting Minutes of September 17, 2010
Present: Gail Dransfield, Barbara Merrill, AnnElissa Leveque, Cyndi Alden, Judy Hardy, Janice Files.
Balance: $4,642.12
Requests: May 10 – August 10, 2010
Families / 101 – Adults / 191 – Children / 152
Old Business:
• Newark’s Restaurant brought in cans of food from their can for lobster promo. Healthy Food gave us a mini grant of $500.00. We had donations from Cape Lions, People’s Methodist Bible School, Spurwink School, and a couple of others that I am afraid I didn’t get.
New Business:
• It seems like we jumped over old business & went right to new. We discussed putting notes in our outgoing bags to tell people to call if they want a Thanksgiving basket. It was decided not to do that unless we get the go ahead from the Mission Board.
• CALL IN ON DUTY DAY BY 9:00 TO TELL JEN OR CYNDI YOU ARE ON. IF YOU NEED A SUB, IT IS YOUR RESPONSIBILITY TO FIND ONE AND THEN CALL THE CHURCH & LET THEM KNOW YOU HAVE CALLED IN A SUB & WHO IT IS.
• We are calling our pantry list to see if everyone is still interested in doing the pantry. We have FRANCIS JANE on for MON. - - CYNDI for TUES. - - BERT for WED. - - PRUDY for THURS. - - & JANICE for FRI.
• Gail will contact Betty Crane to see if she is still going to help fill the recipe bags with her. Natalie Charles will be asked to do shopping, Mary Ann McGreehan, Sandy Dyer & Barbara Merrill are subs. Barbara Merrill will do gift card for food & Judy Hardy will do the gift cards for cash donations. Cyndi will chair our meetings from now on.
• We have long term approval from the Council to sell our not so usual food that we collect, after church. (Sorry, but don’t know what to call some of it.) Council says absolutely not outdated food. There is a box in the pantry to put outdated food and it is there for the taking. Otherwise it will have to be thrown away.
• IT IS VERY IMPORTANT THAT YOU MAKE A NOTATION ON THE FOOD PANTRY CARD, DESK TABLET AND TELL JEN AND CYNDI WHEN A PERSON DOES NOT PICK UP THEIR FOOD AND IT IS RETURNED TO GENERAL STOCK. If you don’t it may make them ineligible if they would call again in a 2 month period.
Our next meeting will be Jan. 13, 2011 at 4:00 in the Laity Room. We hope we have a good turn out.
Respectfully Submitted,
Janice Files
Present: Gail Dransfield, Barbara Merrill, AnnElissa Leveque, Cyndi Alden, Judy Hardy, Janice Files.
Balance: $4,642.12
Requests: May 10 – August 10, 2010
Families / 101 – Adults / 191 – Children / 152
Old Business:
• Newark’s Restaurant brought in cans of food from their can for lobster promo. Healthy Food gave us a mini grant of $500.00. We had donations from Cape Lions, People’s Methodist Bible School, Spurwink School, and a couple of others that I am afraid I didn’t get.
New Business:
• It seems like we jumped over old business & went right to new. We discussed putting notes in our outgoing bags to tell people to call if they want a Thanksgiving basket. It was decided not to do that unless we get the go ahead from the Mission Board.
• CALL IN ON DUTY DAY BY 9:00 TO TELL JEN OR CYNDI YOU ARE ON. IF YOU NEED A SUB, IT IS YOUR RESPONSIBILITY TO FIND ONE AND THEN CALL THE CHURCH & LET THEM KNOW YOU HAVE CALLED IN A SUB & WHO IT IS.
• We are calling our pantry list to see if everyone is still interested in doing the pantry. We have FRANCIS JANE on for MON. - - CYNDI for TUES. - - BERT for WED. - - PRUDY for THURS. - - & JANICE for FRI.
• Gail will contact Betty Crane to see if she is still going to help fill the recipe bags with her. Natalie Charles will be asked to do shopping, Mary Ann McGreehan, Sandy Dyer & Barbara Merrill are subs. Barbara Merrill will do gift card for food & Judy Hardy will do the gift cards for cash donations. Cyndi will chair our meetings from now on.
• We have long term approval from the Council to sell our not so usual food that we collect, after church. (Sorry, but don’t know what to call some of it.) Council says absolutely not outdated food. There is a box in the pantry to put outdated food and it is there for the taking. Otherwise it will have to be thrown away.
• IT IS VERY IMPORTANT THAT YOU MAKE A NOTATION ON THE FOOD PANTRY CARD, DESK TABLET AND TELL JEN AND CYNDI WHEN A PERSON DOES NOT PICK UP THEIR FOOD AND IT IS RETURNED TO GENERAL STOCK. If you don’t it may make them ineligible if they would call again in a 2 month period.
Our next meeting will be Jan. 13, 2011 at 4:00 in the Laity Room. We hope we have a good turn out.
Respectfully Submitted,
Janice Files
Tuesday, June 15, 2010
Mission and Outreach
Meeting Minutes of June 3, 2010
Attendees: Laurie Cary - Chair, Jan Bosse, Sandy Dyer, Mike Kasputes, Kendra Palmer, Richard Parker, Carol Scheffler, Kristen Silvia, Greg Wyman, Elsa Peters (part time)
OPENING:
Laurie opened the meeting with an original note concerning service and the Mission team. Departing members – Carol Scheffler and Greg Wyman – were thanked for their service; new members – Jan Bosse, Kendra Palmer and Kristen Silvia – were introduced and welcomed.
MAY MINUTES:
Corrections to Minister’s Moment
– “Discipleship” will be the theme for next year’s program for our local church, not for the Conference.
– Micah Project: “…………. Kristen Silvia or Gretchen Reynolds might be ……..”
Minutes approved as corrected.
MINISTER’S MOMENT:
Pride March will be held in Portland June 19th. March is at noon. Meet at 10:30 in Monument Square.
A week long Mission trip in Maine is being planned for next summer (2011).
Elsa’s sabbatical will be in 2012. While she has not finalized her topic, she is considering exploring how churches address justice issues. She welcomes other ideas from the Mission Team.
TREASURER’S REPORT:
Donations for blankets totaled $770. This will be sent directly to Church World Services.
It was decided to add Sweetser to our list of approve charities. Richard will update the list and distribute.
The following payments were approved. Reference Greg’s budget report for additional information and details.
$500 Andover-Newton Theological Seminary
500 Center for Grieving Children
500 Protestant Hospital Ministry
500 Serenity House
500 Shalom House
500 Spurwink Services
500 Sweetser
OLD BUSINESS:
FOOD DRIVE – May’s food drive collected 30 Bags of groceries.
MISSION OUTREACH SEVICE ASSIGNMENT 2010/2011:
HOMECOMING SUNDAY - Assignment pending church Council’s decision if this will take place.
BEACON ANNOUNCEMENTS (Special Offerings)- Maureen Clancy
SPECIAL SUPPORT – MAINE & UCC - Richard Parker. This is a new item and consists of assembling a schedule for distributing payments to our various charities. The initial schedule will be based on 2009/2010 dispersements.
BULLETIN BOARD - Assignment not needed.
MISSION MALL - Carol Scheffler
THANKSGIVING BASKETS - Kendra Palmer
CHRISTMAS GIVING TREE - Jen Hardin and Sandy Dyer
CHRISTMAS MITTEN TREE - Bob and Andrea Morse
MISSION HANDBOOK - Laurie Cary
LONGCREEK YOUTH DEVELOPMETN CENTER BIRTDAY CAKES - Maureen Clancy and Sandy Dyer
MISSION SUNDAY - TBD – see note below
EMERGENCY FOOD PANTRY - Sarah Randall
THE MICAH PROJECT - Gretchen Reynolds – if not willing, Laurie, Kristen or Jan may be interested
CHILDREN’S CLOSET - AnnElissa Leveque
Mission Sunday – The question “Is the Mission Team interested in doing?” was left unanswered. Laurie has discussed with Pastor McCall and the best time would be in Feb 2011.
Mission Mall: Will be held 20 Nov 2010
CHURCH CONTACT LIST: Laurie to revise and distribute to the team.
STRENGTHEN THE CHURCH OFFERING: it has been agreed by Laurie and the Pastors, that no special offering will be held for this cause because of the number of special offerings already taken. However, it may be a candidate for inclusion as one of the areas supported by the Easter or Christmas Offering.
Attendees: Laurie Cary - Chair, Jan Bosse, Sandy Dyer, Mike Kasputes, Kendra Palmer, Richard Parker, Carol Scheffler, Kristen Silvia, Greg Wyman, Elsa Peters (part time)
OPENING:
Laurie opened the meeting with an original note concerning service and the Mission team. Departing members – Carol Scheffler and Greg Wyman – were thanked for their service; new members – Jan Bosse, Kendra Palmer and Kristen Silvia – were introduced and welcomed.
MAY MINUTES:
Corrections to Minister’s Moment
– “Discipleship” will be the theme for next year’s program for our local church, not for the Conference.
– Micah Project: “…………. Kristen Silvia or Gretchen Reynolds might be ……..”
Minutes approved as corrected.
MINISTER’S MOMENT:
Pride March will be held in Portland June 19th. March is at noon. Meet at 10:30 in Monument Square.
A week long Mission trip in Maine is being planned for next summer (2011).
Elsa’s sabbatical will be in 2012. While she has not finalized her topic, she is considering exploring how churches address justice issues. She welcomes other ideas from the Mission Team.
TREASURER’S REPORT:
Donations for blankets totaled $770. This will be sent directly to Church World Services.
It was decided to add Sweetser to our list of approve charities. Richard will update the list and distribute.
The following payments were approved. Reference Greg’s budget report for additional information and details.
$500 Andover-Newton Theological Seminary
500 Center for Grieving Children
500 Protestant Hospital Ministry
500 Serenity House
500 Shalom House
500 Spurwink Services
500 Sweetser
OLD BUSINESS:
FOOD DRIVE – May’s food drive collected 30 Bags of groceries.
MISSION OUTREACH SEVICE ASSIGNMENT 2010/2011:
HOMECOMING SUNDAY - Assignment pending church Council’s decision if this will take place.
BEACON ANNOUNCEMENTS (Special Offerings)- Maureen Clancy
SPECIAL SUPPORT – MAINE & UCC - Richard Parker. This is a new item and consists of assembling a schedule for distributing payments to our various charities. The initial schedule will be based on 2009/2010 dispersements.
BULLETIN BOARD - Assignment not needed.
MISSION MALL - Carol Scheffler
THANKSGIVING BASKETS - Kendra Palmer
CHRISTMAS GIVING TREE - Jen Hardin and Sandy Dyer
CHRISTMAS MITTEN TREE - Bob and Andrea Morse
MISSION HANDBOOK - Laurie Cary
LONGCREEK YOUTH DEVELOPMETN CENTER BIRTDAY CAKES - Maureen Clancy and Sandy Dyer
MISSION SUNDAY - TBD – see note below
EMERGENCY FOOD PANTRY - Sarah Randall
THE MICAH PROJECT - Gretchen Reynolds – if not willing, Laurie, Kristen or Jan may be interested
CHILDREN’S CLOSET - AnnElissa Leveque
Mission Sunday – The question “Is the Mission Team interested in doing?” was left unanswered. Laurie has discussed with Pastor McCall and the best time would be in Feb 2011.
Mission Mall: Will be held 20 Nov 2010
CHURCH CONTACT LIST: Laurie to revise and distribute to the team.
STRENGTHEN THE CHURCH OFFERING: it has been agreed by Laurie and the Pastors, that no special offering will be held for this cause because of the number of special offerings already taken. However, it may be a candidate for inclusion as one of the areas supported by the Easter or Christmas Offering.
Wednesday, June 2, 2010
Mission and Outreach
Meeting Minutes of May 6, 2010
Present: Laurie Cary, Carol Scheffler, Sarah Randall, Sandy Dyer, Maureen Clancy, Elsa Peters.
I. Meeting Opens
Laurie opened the meeting with prayer. The Minutes from the April meeting were approved after the change of the number of volunteers for the Habitat for Humanity Micah Project, Laurie reported that it was 8 or 9 volunteers not 15. Laurie noted that 1 thank you note was received from World Vision for the $250.00 special donation.
II. Treasurer’s Report
The April and May reports were reviewed. Both the Easter Offering and the One Great Hour were up compared with last year. A question was raised on the per capita drive and where does this money go, Laurie will follow up. The Team agreed to a $100.00 donation to the Children of China Fund; it has been more than a year since a gift was given. The reported were accepted as presented.
III. Minister’s Moment
Elsa reported that the Diversity Committee will be marching with a Church banner in the Gay Pride Parade on June 19th. Our Church will be part of the Religious Coalition Against Discrimination.
Also, happily the Preble Street Homeless Voices for Justice Project received donations equaling 3 times that amount the Catholic Diocese had provided in funding. The funding was cut as a result of Preble Street support for the No On One Campaign this past fall.
The Maine UCC Conference meets on June 12th for its Annual Meeting, a resolution will be voted on regarding the covenant for civil discourse. The theme of the meeting is discipleship – how to engage the communities in doing. In this spirit Elsa reported that Gretchen Reynolds might be eager to take on the Micah Project coordination.
IV. Old Business
Laurie happily reported that the slate is full for 2013 team membership. Laurie handed out the new listing and will send it to Chris Keiter. Sarah and Sandy will serve as Co-Chairs. Maureen edited her email address. Laurie will email the updated list to the Team.
V. New Business
a. There will be a Blood drive in Guptill Hall on August 13th from 1:00-6:00 p.m. Maureen agreed to write an article for the Beacon for June, a Save the Date, and then again in July. Laurie will call to request posters for the bulletin board.
b. We will wait until next meeting to decide whether to go forward with Homecoming Sunday or to use the Coffee Hour as a good place to recruit volunteers for the various projects and programs.
c. Assignments:
Annual Beacon articles on offerings - Maureen agreed to write 4-5 articles per year announcing the offerings. Sarah agreed to check the mailbox regularly. Sandy will be the email contact person. We tabled the Bulletin Board, Micah Project, Mission Sunday, Thanksgiving Baskets, and Christmas Giving Tree until next meeting when we have new members in attendance. Carol and Sarah will coordinate the Mission Mall and Carol will check in with Linda Skinner for her help. The Mitten Tree is all set, Laurie will handle the Handbook. Maureen agreed to do some research into the Birthday Cakes at Long Creek – she and Sandy have been handling this piece. Sarah will email Linda Skinner about her continued help with the Food Pantry. There is a drive the second Sunday in May. Jenn Hardin and AnnElissa will continue with the Children’s Closet.
A Mission Mall planning meeting will be held prior to the June 3rd Mission Outreach Team meeting.
May 9th is Blanket Sunday.
A request has been made about consideration for a 5th Offering - Strengthen the Church UCC. If we do this we will be a 5 for 5 UCC Church. Since the date is May 23rd the Team decided it was too late for this year. We will consider it for next year or consider using one of the other offerings for Strengthen the Church.
The meeting adjourned at 8:30 p.m.
The next meeting will be held June 3, 2010.
Laurie will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Present: Laurie Cary, Carol Scheffler, Sarah Randall, Sandy Dyer, Maureen Clancy, Elsa Peters.
I. Meeting Opens
Laurie opened the meeting with prayer. The Minutes from the April meeting were approved after the change of the number of volunteers for the Habitat for Humanity Micah Project, Laurie reported that it was 8 or 9 volunteers not 15. Laurie noted that 1 thank you note was received from World Vision for the $250.00 special donation.
II. Treasurer’s Report
The April and May reports were reviewed. Both the Easter Offering and the One Great Hour were up compared with last year. A question was raised on the per capita drive and where does this money go, Laurie will follow up. The Team agreed to a $100.00 donation to the Children of China Fund; it has been more than a year since a gift was given. The reported were accepted as presented.
III. Minister’s Moment
Elsa reported that the Diversity Committee will be marching with a Church banner in the Gay Pride Parade on June 19th. Our Church will be part of the Religious Coalition Against Discrimination.
Also, happily the Preble Street Homeless Voices for Justice Project received donations equaling 3 times that amount the Catholic Diocese had provided in funding. The funding was cut as a result of Preble Street support for the No On One Campaign this past fall.
The Maine UCC Conference meets on June 12th for its Annual Meeting, a resolution will be voted on regarding the covenant for civil discourse. The theme of the meeting is discipleship – how to engage the communities in doing. In this spirit Elsa reported that Gretchen Reynolds might be eager to take on the Micah Project coordination.
IV. Old Business
Laurie happily reported that the slate is full for 2013 team membership. Laurie handed out the new listing and will send it to Chris Keiter. Sarah and Sandy will serve as Co-Chairs. Maureen edited her email address. Laurie will email the updated list to the Team.
V. New Business
a. There will be a Blood drive in Guptill Hall on August 13th from 1:00-6:00 p.m. Maureen agreed to write an article for the Beacon for June, a Save the Date, and then again in July. Laurie will call to request posters for the bulletin board.
b. We will wait until next meeting to decide whether to go forward with Homecoming Sunday or to use the Coffee Hour as a good place to recruit volunteers for the various projects and programs.
c. Assignments:
Annual Beacon articles on offerings - Maureen agreed to write 4-5 articles per year announcing the offerings. Sarah agreed to check the mailbox regularly. Sandy will be the email contact person. We tabled the Bulletin Board, Micah Project, Mission Sunday, Thanksgiving Baskets, and Christmas Giving Tree until next meeting when we have new members in attendance. Carol and Sarah will coordinate the Mission Mall and Carol will check in with Linda Skinner for her help. The Mitten Tree is all set, Laurie will handle the Handbook. Maureen agreed to do some research into the Birthday Cakes at Long Creek – she and Sandy have been handling this piece. Sarah will email Linda Skinner about her continued help with the Food Pantry. There is a drive the second Sunday in May. Jenn Hardin and AnnElissa will continue with the Children’s Closet.
A Mission Mall planning meeting will be held prior to the June 3rd Mission Outreach Team meeting.
May 9th is Blanket Sunday.
A request has been made about consideration for a 5th Offering - Strengthen the Church UCC. If we do this we will be a 5 for 5 UCC Church. Since the date is May 23rd the Team decided it was too late for this year. We will consider it for next year or consider using one of the other offerings for Strengthen the Church.
The meeting adjourned at 8:30 p.m.
The next meeting will be held June 3, 2010.
Laurie will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Wednesday, April 21, 2010
Mission and Outreach
Meeting Minutes of April 8, 2010
Present: Laurie Cary, Greg Wyman, Richard Parker, Mike Kasputes, Sandy Dyer, and Sarah Randall. Elsa unable to attend meeting tonight.
Opening Reading: Carol was unable to attend, so Sarah read Carol’s prepared reading, “Listening to your Life” by Frederick Beauchner.
Minutes from March 4th were reviewed and accepted as is.
Treasurers Report - Greg Wyman:
- Easter Offering collected $1,688. , a decrease from last year ($1899.)
- One Great Hour of Sharing collected $1,441, an increase from last year ($961.36).
- 2nd Quarter payment to Maine Conference of $6,300 paid; thus far have paid half of year $12,600.
- Special support of $4,500 paid so far this year.
Thank you notes received (as follows):
1. “Long Creek Center”- $500.
2. “Southern Poverty Law Center” - $500.
3. “Hospice of Southern Maine” - $150. (This amount was given to Rev Larry Green when he preached and he donated it to Hospice of Southern Maine.)
4. “Bread for the world” - $1,216.25 (Christmas offering)
5. “Preble Street” - donations of hats, mittens and scarves from “Mitten Tree”.
6. “Center for Grieving Children” - money raised during the Holly Daze Bazaar.
7. “Opportunity Farm” - $500.
8. “Root Cellar” - $500.
9. “Preble Street” - $500.
Thank you notes can be found on our bulletin board.
Old Business:
a.) Micah Project: Habitat for Humanity - we had a good turnout about 13 to 14 people. It was a workout demolishing a house and saving what could be salvaged.
b.) Mission Team Nominations for 2010/2011:
--Kendra Palmer agreed to join the team.
--Jan Bossee is thinking about joining.
--Maureen Clancy agreed to serve one more year(maybe two?).
--Mike Kasputes will be Treasurer.
--Sandy Dyer and Sarah Randall agreed to share the job of co-chairing the Team.
c.) Annual Report due 5/4/10 - summarization of what’s been done during the year. Annual Meeting on 5/23/10.
Subcommittees:
a.) Greg Wyman will continue with the Fair Trade Coffee project. Next orders will be taken on 5/9 and 5/16. Last year Fair Trade was able to spend $138. from the proceeds to buy coffee for the church.
b.) Food Pantry Drive starts on 5/16. Notices to go into the Beacon for 4/26 and 5/10. Will give out bags and lists on 5/16 and collect donations on 5/23.
c.) Special Offering - “Blanket Sunday” on 5/9. Money collected to buy blankets, which are then distributed worldwide to areas in need.
d.) Rummage Sale - Saturday 4/17, Prudy Wiggins will need help.
Open Discussion:
Mike Kasputes read the information on Darfur; its format is an educational course which may be best approached by being a separate project or program presented to the church, (film plus several hours of discussion). Team consensus was to table this again until it can be decided upon best way to present the information.
Closing Reading: Sarah finished Carol’s reading.
Recorder: Sarah Randall
Next Meeting - May 6
Opening and Closing Reading - Greg Wyman
Recorder -Maureen Clancy
Present: Laurie Cary, Greg Wyman, Richard Parker, Mike Kasputes, Sandy Dyer, and Sarah Randall. Elsa unable to attend meeting tonight.
Opening Reading: Carol was unable to attend, so Sarah read Carol’s prepared reading, “Listening to your Life” by Frederick Beauchner.
Minutes from March 4th were reviewed and accepted as is.
Treasurers Report - Greg Wyman:
- Easter Offering collected $1,688. , a decrease from last year ($1899.)
- One Great Hour of Sharing collected $1,441, an increase from last year ($961.36).
- 2nd Quarter payment to Maine Conference of $6,300 paid; thus far have paid half of year $12,600.
- Special support of $4,500 paid so far this year.
Thank you notes received (as follows):
1. “Long Creek Center”- $500.
2. “Southern Poverty Law Center” - $500.
3. “Hospice of Southern Maine” - $150. (This amount was given to Rev Larry Green when he preached and he donated it to Hospice of Southern Maine.)
4. “Bread for the world” - $1,216.25 (Christmas offering)
5. “Preble Street” - donations of hats, mittens and scarves from “Mitten Tree”.
6. “Center for Grieving Children” - money raised during the Holly Daze Bazaar.
7. “Opportunity Farm” - $500.
8. “Root Cellar” - $500.
9. “Preble Street” - $500.
Thank you notes can be found on our bulletin board.
Old Business:
a.) Micah Project: Habitat for Humanity - we had a good turnout about 13 to 14 people. It was a workout demolishing a house and saving what could be salvaged.
b.) Mission Team Nominations for 2010/2011:
--Kendra Palmer agreed to join the team.
--Jan Bossee is thinking about joining.
--Maureen Clancy agreed to serve one more year(maybe two?).
--Mike Kasputes will be Treasurer.
--Sandy Dyer and Sarah Randall agreed to share the job of co-chairing the Team.
c.) Annual Report due 5/4/10 - summarization of what’s been done during the year. Annual Meeting on 5/23/10.
Subcommittees:
a.) Greg Wyman will continue with the Fair Trade Coffee project. Next orders will be taken on 5/9 and 5/16. Last year Fair Trade was able to spend $138. from the proceeds to buy coffee for the church.
b.) Food Pantry Drive starts on 5/16. Notices to go into the Beacon for 4/26 and 5/10. Will give out bags and lists on 5/16 and collect donations on 5/23.
c.) Special Offering - “Blanket Sunday” on 5/9. Money collected to buy blankets, which are then distributed worldwide to areas in need.
d.) Rummage Sale - Saturday 4/17, Prudy Wiggins will need help.
Open Discussion:
Mike Kasputes read the information on Darfur; its format is an educational course which may be best approached by being a separate project or program presented to the church, (film plus several hours of discussion). Team consensus was to table this again until it can be decided upon best way to present the information.
Closing Reading: Sarah finished Carol’s reading.
Recorder: Sarah Randall
Next Meeting - May 6
Opening and Closing Reading - Greg Wyman
Recorder -Maureen Clancy
Tuesday, March 2, 2010
Mission and Outreach
Meeting Minutes of February 4, 2010
Present: Laurie Cary, Mike Kasputes, Maureen Clancy, Sandy Dyer.
Opening Reading: Sandy read from Life Tides “Kaleidoscope”. A selection which drew our attention as being a part of the whole, and trusting in the unity of the whole.
January Minutes were accepted as written.
Treasurer’s Report: No financial report was available. However, the new Fund Raising Form process developed by the Council was discussed, including the asking of donations as being part of that process. Laurie reviewed the Haiti disaster relief efforts, which included a contribution to the UCC of $1500. In addition there are opportunities through One Great Hour of Sharing plus an advance of $500 to Konbit Sante designated to earthquake relief. An open discussion of some of the challenges occurring in Haiti concluded the report.
Minister’s Moments: Elsa Peters - Elsa focused on some of her involvement in the greater community:
• What’s our vision as a community? This question arose from Pastor Parish Relations. The Council has created a group to discover a definition of our Vision. To articulate what we are and where we are going. This relates to the Mission Outreach Team. The initial time frame is for a draft in the next 3 to 6 months, but the process is open ended.
• The November marriage vote continues to draw attention. There is work being done in the secular area (Equality Maine) as well as in some religious groups. These include the Progressive Clergy of Portland which John and Elsa attend. Some of the focus is on the teaching of marriage inclusion as we have done here at Meetinghouse Hill FCC.
• She engaged in the employee protest at the Front Room over workers rights. Rock Maine a labor organizing group is coordinating efforts. Elsa had an opinion carried on the editorial page of the January 29, 2010 edition of the Portland Press.
Old Business:
• The next Micah Project is set for the 6th of March. Laurie, Maureen, and Sandy will call to find 12 volunteers. Maureen will get a request for volunteers in the next Beacon. The location for the Habitat for Humanity project is still unknown. We will be departing the church at 8:30. If we have more than 12 volunteers, we’ll attempt to set-up another Habitat project date. Volunteers will need to bring lunch, snacks, and water.
• Coffee hours went well on the 10th and 17th of January. Fair Trade Coffee orders were strong during the coffee hours. Delivery will be around the 14th of February. Sign-ups for projects included the Reynolds, Herb and Evie Strom, and a new Children’s Closet volunteer. The Food Pantry needs volunteers this winter. The pantry is an on demand system where the volunteer of the day is called in to fill a bag (3 meals for 2 days for the family size). The team feels that the coffee hour hosting was beneficial and should be done again next year.
• The Children’s Closet (9 to 11 a.m. first and third Wed. and Sat. of each month) came up with new rules to curb the impulsive over taking of clothes offered. They are working to implement the new rules. They may not need to replace Jen since the team is dividing up responsibilities. They could still use more volunteers and donations.
• The Dafur information is tabled for this month.
Other Discussion:
• Wayside Soup Kitchen: Laurie received a letter on transitioning over into the Preble Street program for volunteers. Wayside is also looking to create a mobile food pantry.
• The Florence house, a facility for both permanent and temporary women, located at the base of Maine Med – on or near Valley Street will need volunteers. Micah may help on a one time project at the Florence house. They will need servers on a regular basis. That request will be passed onto Karen Mooney of the Soup Kitchen committee here at FCC.
• Maureen shared her experience and knowledge of Amistad at St. Dom’s on State Street. This is a restaurant luncheon program focused toward work experience and social interaction for people with a mental disability. The program participants serve the public. Should we support Amistad?
• The South Portland Cape Elizabeth Emergency Food Pantry would like a food collection done later in the spring. A potential for the next food drive is May or June.
• The Azande group, connected with World Vision with a program operating in Sudan for refugees, delivers school supplies in that region of the world. Should we consider this for a donation in March? For more information: www.azandeorganization.org
• Laurie will pull together an article for the Beacon regarding the One Great Hour of Sharing on 3/21/10. This is a UCC offering that goes to international charity.
• Should we invite representatives of the groups we support during the year to attend some of our mission meetings? This would be an opportunity for each group to update the committee on their current programs and needs.
Thank-you Notes Received:
• The South Portland Cape Elizabeth Emergency Food Pantry, in thanks for the Maine Special Support and Mission Mall. Including the cash donation of December 2009, and the Holly Daze Bizarre.
• Opportunity Farm for the cash donation.
• Animal Refuge League in thanks for the Mission Mall.
• Long Creek Youth Center in thanks for the Christmas Giving Tree presents.
Closing Reading: Sandy read from Life Tides - “let us dance in the flame that we see”.
Recorder: Mike Kasputes
Next Meeting: March 4th.
Opening/Closing Prayer: Richard Parker
Recorder: Sandy Dyer
Present: Laurie Cary, Mike Kasputes, Maureen Clancy, Sandy Dyer.
Opening Reading: Sandy read from Life Tides “Kaleidoscope”. A selection which drew our attention as being a part of the whole, and trusting in the unity of the whole.
January Minutes were accepted as written.
Treasurer’s Report: No financial report was available. However, the new Fund Raising Form process developed by the Council was discussed, including the asking of donations as being part of that process. Laurie reviewed the Haiti disaster relief efforts, which included a contribution to the UCC of $1500. In addition there are opportunities through One Great Hour of Sharing plus an advance of $500 to Konbit Sante designated to earthquake relief. An open discussion of some of the challenges occurring in Haiti concluded the report.
Minister’s Moments: Elsa Peters - Elsa focused on some of her involvement in the greater community:
• What’s our vision as a community? This question arose from Pastor Parish Relations. The Council has created a group to discover a definition of our Vision. To articulate what we are and where we are going. This relates to the Mission Outreach Team. The initial time frame is for a draft in the next 3 to 6 months, but the process is open ended.
• The November marriage vote continues to draw attention. There is work being done in the secular area (Equality Maine) as well as in some religious groups. These include the Progressive Clergy of Portland which John and Elsa attend. Some of the focus is on the teaching of marriage inclusion as we have done here at Meetinghouse Hill FCC.
• She engaged in the employee protest at the Front Room over workers rights. Rock Maine a labor organizing group is coordinating efforts. Elsa had an opinion carried on the editorial page of the January 29, 2010 edition of the Portland Press.
Old Business:
• The next Micah Project is set for the 6th of March. Laurie, Maureen, and Sandy will call to find 12 volunteers. Maureen will get a request for volunteers in the next Beacon. The location for the Habitat for Humanity project is still unknown. We will be departing the church at 8:30. If we have more than 12 volunteers, we’ll attempt to set-up another Habitat project date. Volunteers will need to bring lunch, snacks, and water.
• Coffee hours went well on the 10th and 17th of January. Fair Trade Coffee orders were strong during the coffee hours. Delivery will be around the 14th of February. Sign-ups for projects included the Reynolds, Herb and Evie Strom, and a new Children’s Closet volunteer. The Food Pantry needs volunteers this winter. The pantry is an on demand system where the volunteer of the day is called in to fill a bag (3 meals for 2 days for the family size). The team feels that the coffee hour hosting was beneficial and should be done again next year.
• The Children’s Closet (9 to 11 a.m. first and third Wed. and Sat. of each month) came up with new rules to curb the impulsive over taking of clothes offered. They are working to implement the new rules. They may not need to replace Jen since the team is dividing up responsibilities. They could still use more volunteers and donations.
• The Dafur information is tabled for this month.
Other Discussion:
• Wayside Soup Kitchen: Laurie received a letter on transitioning over into the Preble Street program for volunteers. Wayside is also looking to create a mobile food pantry.
• The Florence house, a facility for both permanent and temporary women, located at the base of Maine Med – on or near Valley Street will need volunteers. Micah may help on a one time project at the Florence house. They will need servers on a regular basis. That request will be passed onto Karen Mooney of the Soup Kitchen committee here at FCC.
• Maureen shared her experience and knowledge of Amistad at St. Dom’s on State Street. This is a restaurant luncheon program focused toward work experience and social interaction for people with a mental disability. The program participants serve the public. Should we support Amistad?
• The South Portland Cape Elizabeth Emergency Food Pantry would like a food collection done later in the spring. A potential for the next food drive is May or June.
• The Azande group, connected with World Vision with a program operating in Sudan for refugees, delivers school supplies in that region of the world. Should we consider this for a donation in March? For more information: www.azandeorganization.org
• Laurie will pull together an article for the Beacon regarding the One Great Hour of Sharing on 3/21/10. This is a UCC offering that goes to international charity.
• Should we invite representatives of the groups we support during the year to attend some of our mission meetings? This would be an opportunity for each group to update the committee on their current programs and needs.
Thank-you Notes Received:
• The South Portland Cape Elizabeth Emergency Food Pantry, in thanks for the Maine Special Support and Mission Mall. Including the cash donation of December 2009, and the Holly Daze Bizarre.
• Opportunity Farm for the cash donation.
• Animal Refuge League in thanks for the Mission Mall.
• Long Creek Youth Center in thanks for the Christmas Giving Tree presents.
Closing Reading: Sandy read from Life Tides - “let us dance in the flame that we see”.
Recorder: Mike Kasputes
Next Meeting: March 4th.
Opening/Closing Prayer: Richard Parker
Recorder: Sandy Dyer
Thursday, January 28, 2010
Food Pantry
Meeting Minutes of January 21, 2010
PRESENT: Gail Dransfield, Barbara Merrill, Betty Crane, Barbara Merrill.
BALANCE: $5518.84
REQUESTS OCT. - JAN.: Families/ 157; Adults/ 268; Children / 249
OLD BUSINESS:
1. There were a large number of donations from church members and civic groups. Cape Elizabeth H.S. Volunteer Club/ $200.00, Cape Elizabeth United Methodist / $130.00 + food drive, Mission Team / $200.00 Church members. Gail will write “Thank you” notes to all above.
2. The new system of leaving the bags for clients in the pantry until someone comes to the office to ask for them the following day seems to be working well for everyone.
*Record the date of the request on the yellow pad and in the file box, not the pick up date
*Please re-shelve any bags left in the pantry for longer than 7 days. Cross out the client’s name from the yellow pad and also the date on the index card in the file box. Otherwise, they will not be eligible for food for another 2 months.
NEW BUSINESS:
1. Gail had an interview with a social worker from Preble St. Preble Street is surveying all the Portland area food banks and programs. They are trying to assess the needs and to explore other ways to serve those needing food.
2. St. John’s Food Bank gave us 50 boxes from Hannaford from the Feed the Hungry collection.
3. Girl Scout Leaders meeting, Feb. 1, food donations will be collected.
4. Ann Elissa will prepare the Annual Report this April.
5. Barbara reported that Hannaford now offers restricted gift cards: (cannot be used to purchase alcohol or tobacco). We will only purchase these cards from now on.
6. Betty Crane has asked to be relieved from working every Tues. for at least 6 weeks. This leaves only Mon. and Fri. covered by a regular volunteer. Three substitutes winter in Florida. Two members are out for a time. Barbara Merrill will write a piece for the next Beacon asking for new volunteers.
7. Gail will write to the Bazaar committee thanking them for the past support and telling them that we will not be requesting money this year as we have such a comfortable balance. It is hoped that their money will then help another group.
8. The Spirit Team asked us to consider including an invitation along with each bag to attend worship. After an honest discussion it was decided to not do this. The group felt that the pantry is “housed” at our church but not solely supported by our church. It was suggested that an invitation to visit our church with a listing of the holiday services be including in the Thanksgiving Baskets as that program is done by our Mission Team and seems more appropriate.
9. Next meeting May 20 @ 4:00 p.m.- Laity Room.
PRESENT: Gail Dransfield, Barbara Merrill, Betty Crane, Barbara Merrill.
BALANCE: $5518.84
REQUESTS OCT. - JAN.: Families/ 157; Adults/ 268; Children / 249
OLD BUSINESS:
1. There were a large number of donations from church members and civic groups. Cape Elizabeth H.S. Volunteer Club/ $200.00, Cape Elizabeth United Methodist / $130.00 + food drive, Mission Team / $200.00 Church members. Gail will write “Thank you” notes to all above.
2. The new system of leaving the bags for clients in the pantry until someone comes to the office to ask for them the following day seems to be working well for everyone.
*Record the date of the request on the yellow pad and in the file box, not the pick up date
*Please re-shelve any bags left in the pantry for longer than 7 days. Cross out the client’s name from the yellow pad and also the date on the index card in the file box. Otherwise, they will not be eligible for food for another 2 months.
NEW BUSINESS:
1. Gail had an interview with a social worker from Preble St. Preble Street is surveying all the Portland area food banks and programs. They are trying to assess the needs and to explore other ways to serve those needing food.
2. St. John’s Food Bank gave us 50 boxes from Hannaford from the Feed the Hungry collection.
3. Girl Scout Leaders meeting, Feb. 1, food donations will be collected.
4. Ann Elissa will prepare the Annual Report this April.
5. Barbara reported that Hannaford now offers restricted gift cards: (cannot be used to purchase alcohol or tobacco). We will only purchase these cards from now on.
6. Betty Crane has asked to be relieved from working every Tues. for at least 6 weeks. This leaves only Mon. and Fri. covered by a regular volunteer. Three substitutes winter in Florida. Two members are out for a time. Barbara Merrill will write a piece for the next Beacon asking for new volunteers.
7. Gail will write to the Bazaar committee thanking them for the past support and telling them that we will not be requesting money this year as we have such a comfortable balance. It is hoped that their money will then help another group.
8. The Spirit Team asked us to consider including an invitation along with each bag to attend worship. After an honest discussion it was decided to not do this. The group felt that the pantry is “housed” at our church but not solely supported by our church. It was suggested that an invitation to visit our church with a listing of the holiday services be including in the Thanksgiving Baskets as that program is done by our Mission Team and seems more appropriate.
9. Next meeting May 20 @ 4:00 p.m.- Laity Room.
Monday, January 11, 2010
Mission and Outreach
Meeting Minutes of 1/07/10
Present: Dick Parker, Greg Wyman, Laurie Cary, Mike Kasputes, Sarah Randall, Carol Scheffler.
Opening Reading: Laurie read a prayer prepared by Maureen Clancy.
December Minutes: Approved as submitted.
Treasurer’s Report: Greg
Review of disbursements and balances for 2009.
Review of budgeted amounts for all categories in 2010; Council has advised amounts can be augmented from discretionary funds, if needed & following any constraints associated with segregated funds; two deposits of $25.00 each have been received in the discretionary fund; Greg will check on the source.
Veterans of the Cross Offering - $2549.55 received.
Christmas Offering - $2522.52 received; up significantly from last year.
Minister’s Moment: Elsa Peters
Search for Micah Project coordinator report postponed until February.
Elsa has assembled a folder of informational materials on Darfur which is available for review; it was decided to table discussion of options for moving forward on this issue to February’s meeting.
Wayside Soup Kitchen – will be stopping its operation at Preble Street as of March 1st; series of 3 meetings of staff regarding restructuring are being conducted; Wayside Committee coordinators for our church will be meeting on January 17th to discuss congregations’ participation in any ongoing operation of Wayside; consensus was that congregation should continue to participate in a newly configured program providing food to the homeless ; Dick expressed concern about continued maintenance of food supply chain/network during this disruption.
Old Business:
Thank you notes received from: UCC Coalition, Good Shepherd Food Bank, Family Crisis Service, Maine Council of Churches, Preble Street -Homeless Voices for Justice Program, Cancer Community Center (from Mission Mall), Preble Street – Florence House (from Mission Mall), Wayside Soup Kitchen (from Mission Mall & Special Support); letters posted on Mission Bulletin Board.
Children’s Closet volunteers will be meeting on 1/23 to discuss new policies & their implementation in distribution of clothing, etc. More volunteers needed; there will be a sign up sheet at the coffee hours on 1/10 and 1/17 & Carol will be available to answer any questions along with other members of the Mission Team.
Mission Hosting of Coffee Hour – sign up sheet re-circulated but all needs seem covered; Sandy circulated sign up sheets for volunteers for the Children’s Closet & the Food Pantry; Sandy will be available to answer questions re: Food Pantry.
Christmas Giving Tree and Mitten Trees very successful; presents delivered to the Long Creek Center; smaller mittens put in Children’s Closet.
Dick circulated copies of Contact Information for the various support organizations in the Greater Portland area; he suggested that a back up copy be kept in the church office to facilitate any future revisions.
Subcommittees:
Micah Project – Preble Street Breakfast had 12 volunteers; next project is Habitat for Humanity build on 3/6; still not sure if we will be going to Freeport or Westbrook but will be inside work; no more than 12 people needed.
Fair Trade Coffee Project – popularity is increasing; several people have taken advantage of the availability of cocoa & chocolate during the winter months; Greg will check on status of coffee hour coffee.
Open Discussion: - no further comments.
Closing Reading: Laurie read a closing prayer prepared by Maureen.
Recorder: Carol Scheffler
Next Meeting: 02/14/10
Opening/Closing Prayer: Sandy Dyer
Recorder: Mike Kasputes
Upcoming Beacon Deadlines: 1/25, 2/8, 2/22 & 3/8
Present: Dick Parker, Greg Wyman, Laurie Cary, Mike Kasputes, Sarah Randall, Carol Scheffler.
Opening Reading: Laurie read a prayer prepared by Maureen Clancy.
December Minutes: Approved as submitted.
Treasurer’s Report: Greg
Review of disbursements and balances for 2009.
Review of budgeted amounts for all categories in 2010; Council has advised amounts can be augmented from discretionary funds, if needed & following any constraints associated with segregated funds; two deposits of $25.00 each have been received in the discretionary fund; Greg will check on the source.
Veterans of the Cross Offering - $2549.55 received.
Christmas Offering - $2522.52 received; up significantly from last year.
Minister’s Moment: Elsa Peters
Search for Micah Project coordinator report postponed until February.
Elsa has assembled a folder of informational materials on Darfur which is available for review; it was decided to table discussion of options for moving forward on this issue to February’s meeting.
Wayside Soup Kitchen – will be stopping its operation at Preble Street as of March 1st; series of 3 meetings of staff regarding restructuring are being conducted; Wayside Committee coordinators for our church will be meeting on January 17th to discuss congregations’ participation in any ongoing operation of Wayside; consensus was that congregation should continue to participate in a newly configured program providing food to the homeless ; Dick expressed concern about continued maintenance of food supply chain/network during this disruption.
Old Business:
Thank you notes received from: UCC Coalition, Good Shepherd Food Bank, Family Crisis Service, Maine Council of Churches, Preble Street -Homeless Voices for Justice Program, Cancer Community Center (from Mission Mall), Preble Street – Florence House (from Mission Mall), Wayside Soup Kitchen (from Mission Mall & Special Support); letters posted on Mission Bulletin Board.
Children’s Closet volunteers will be meeting on 1/23 to discuss new policies & their implementation in distribution of clothing, etc. More volunteers needed; there will be a sign up sheet at the coffee hours on 1/10 and 1/17 & Carol will be available to answer any questions along with other members of the Mission Team.
Mission Hosting of Coffee Hour – sign up sheet re-circulated but all needs seem covered; Sandy circulated sign up sheets for volunteers for the Children’s Closet & the Food Pantry; Sandy will be available to answer questions re: Food Pantry.
Christmas Giving Tree and Mitten Trees very successful; presents delivered to the Long Creek Center; smaller mittens put in Children’s Closet.
Dick circulated copies of Contact Information for the various support organizations in the Greater Portland area; he suggested that a back up copy be kept in the church office to facilitate any future revisions.
Subcommittees:
Micah Project – Preble Street Breakfast had 12 volunteers; next project is Habitat for Humanity build on 3/6; still not sure if we will be going to Freeport or Westbrook but will be inside work; no more than 12 people needed.
Fair Trade Coffee Project – popularity is increasing; several people have taken advantage of the availability of cocoa & chocolate during the winter months; Greg will check on status of coffee hour coffee.
Open Discussion: - no further comments.
Closing Reading: Laurie read a closing prayer prepared by Maureen.
Recorder: Carol Scheffler
Next Meeting: 02/14/10
Opening/Closing Prayer: Sandy Dyer
Recorder: Mike Kasputes
Upcoming Beacon Deadlines: 1/25, 2/8, 2/22 & 3/8
Tuesday, January 5, 2010
Mission and Outreach
Meeting Minutes of December 3, 2009
Attendees: Laurie Cary - Chair, Maureen Clancy, Sandy Dyer, Mike Kasputes, Richard Parker, Greg Wyman, Elsa Peters (part time).
OPENING: Mike opened and closed the meeting with readings concerning humility and kindness.
NOV. MINUTES: Approved as submitted.
MINISTER’S MOMENT:
Pastor Peters’ three year anniversary as our associate pastor was warmly acknowledged. Her guidance and support of this committee’s work has been instrumental in any success we have had.
Because of all the activities surrounding the Holiday, no new requests or issues were brought before the committee.
Micah Project – Due to the lack of response, Pastor Peters volunteered to actively solicit support focusing on the need for a person to lead a spin-off group.
TREASURER’S REPORT:
Final year end allocations and distributions were approved. All budgeted amounts were spent.
$750 Maine Council of Churches
$750 UCC Coalition for LGBT Concerns
$500 Wayside Soup Kitchen
$500 Grace Street Ministries
$500 Family Crisis Shelter
$500 Good Shepherd Food Bank
$200 SP/CE Emergency Food Pantry
$1000 Preble Street Resource Center for the Homeless – from Discretionary Fund
Reference Greg’s budget report for additional information and details. Disbursements were in line with a request from Council Moderator to refrain 2009 spending that was not needed to carry out our programs and mission.
OLD BUSINESS:
THE FUR CULTURAL REVIVAL – (Non-government, non-profit organization to broaden the public’s awareness of genocide in Darfur) - It was concluded that education of the congregation was needed before proceeding with any outside presentation. Pastor Peters’ will bring information on what other churches are doing to address the situation in Darfur. Topic will be discussed again at January meeting.
NEW BUSINESS:
CHILDREN’S CLOSET - Clothing donations are needed. Discussions centered on how to advertise the cause and the need. Public service announcements in local newspapers were suggested. Maureen Clancy will look into getting an ad placed in the “Pond Cove Courier”.
Jenn Hardin has been responsible for the Closet for several years and has done a tremendous job. She has given notice that she will be leaving the post in June 2010. As this work falls under the jurisdiction of the Mission Committee, we are responsible for finding her replacement. Laurie will ask Jenn if she has any suggestions.
RECLAIMING CHRISTMAS – Next year work on this project should start earlier - at Homecoming.
COFFEE HOUR HOSTS – Jan. 10 & 17: Missions is responsible for the first two Sundays in Jan. A sign-up sheet was circulated. Set-up at 9:15 before 10:00 service.
We will take the opportunity to have sign-up and information sheets available for:
1. Micah Project
2. Food Pantry
3. Children’s Closet
Sandy volunteered to provide the information sheets.
HABITATE FOR HUMANITY – The next house will be either in Westbrook or Freeport. We agreed that we will volunteer for March 6th.
MICAH PROJECT – Florence House is moving into a new facility. Maureen will find out if they have a need for help. If so, this could become a Micah Project.
Respectfully submitted,
Richard A. Parker - Scribe
Attendees: Laurie Cary - Chair, Maureen Clancy, Sandy Dyer, Mike Kasputes, Richard Parker, Greg Wyman, Elsa Peters (part time).
OPENING: Mike opened and closed the meeting with readings concerning humility and kindness.
NOV. MINUTES: Approved as submitted.
MINISTER’S MOMENT:
Pastor Peters’ three year anniversary as our associate pastor was warmly acknowledged. Her guidance and support of this committee’s work has been instrumental in any success we have had.
Because of all the activities surrounding the Holiday, no new requests or issues were brought before the committee.
Micah Project – Due to the lack of response, Pastor Peters volunteered to actively solicit support focusing on the need for a person to lead a spin-off group.
TREASURER’S REPORT:
Final year end allocations and distributions were approved. All budgeted amounts were spent.
$750 Maine Council of Churches
$750 UCC Coalition for LGBT Concerns
$500 Wayside Soup Kitchen
$500 Grace Street Ministries
$500 Family Crisis Shelter
$500 Good Shepherd Food Bank
$200 SP/CE Emergency Food Pantry
$1000 Preble Street Resource Center for the Homeless – from Discretionary Fund
Reference Greg’s budget report for additional information and details. Disbursements were in line with a request from Council Moderator to refrain 2009 spending that was not needed to carry out our programs and mission.
OLD BUSINESS:
THE FUR CULTURAL REVIVAL – (Non-government, non-profit organization to broaden the public’s awareness of genocide in Darfur) - It was concluded that education of the congregation was needed before proceeding with any outside presentation. Pastor Peters’ will bring information on what other churches are doing to address the situation in Darfur. Topic will be discussed again at January meeting.
NEW BUSINESS:
CHILDREN’S CLOSET - Clothing donations are needed. Discussions centered on how to advertise the cause and the need. Public service announcements in local newspapers were suggested. Maureen Clancy will look into getting an ad placed in the “Pond Cove Courier”.
Jenn Hardin has been responsible for the Closet for several years and has done a tremendous job. She has given notice that she will be leaving the post in June 2010. As this work falls under the jurisdiction of the Mission Committee, we are responsible for finding her replacement. Laurie will ask Jenn if she has any suggestions.
RECLAIMING CHRISTMAS – Next year work on this project should start earlier - at Homecoming.
COFFEE HOUR HOSTS – Jan. 10 & 17: Missions is responsible for the first two Sundays in Jan. A sign-up sheet was circulated. Set-up at 9:15 before 10:00 service.
We will take the opportunity to have sign-up and information sheets available for:
1. Micah Project
2. Food Pantry
3. Children’s Closet
Sandy volunteered to provide the information sheets.
HABITATE FOR HUMANITY – The next house will be either in Westbrook or Freeport. We agreed that we will volunteer for March 6th.
MICAH PROJECT – Florence House is moving into a new facility. Maureen will find out if they have a need for help. If so, this could become a Micah Project.
Respectfully submitted,
Richard A. Parker - Scribe
Thursday, November 19, 2009
Diversity Committee
Meeting Minutes of 11-15-09
Present: Deb Theriault; Connie Baskett, Fran Rowell, Carol Scheffler, Pam Hermann, John Howard, Mike Kasputes, Dolores Broberg, John McCall, Joan Carrier.
Deb opened the meeting with the reading of the childrens’ book God’s Dream by Archbishop Desmond Tutu, Douglas Carlton Abrams and LeUyen Pham..
Deb asked that each of us hold in our prayers Kathy Cotter and her mother who is dealing with health issues.
It was the consensus that our participation in the Pride Parade (June), the Interfaith March for No on 1 campaign (October) and talk by Rev. Marvin Ellison (October) were all positive experiences for participants.
Feelings about and reactions to election results were informally discussed. There was agreement that though saddened by the results, looking back only five years ago, great progress has been made and that its increasingly clear that religious conviction should not have a place in shaping public policy.
Themes for Diversity Sunday (1/17/10) were discussed and it was decided that we should underscore the need for all in the congregation to feel safe in discussing divisive issues openly without fear of discrimination. Moreover, even though we might not achieve consensus, the congregation’s members should still feel loved, revered & valued as parts of the whole body of the church.
John M. read the Epistle for that Sunday: 1 Corinthians12:.1-11 and beyond. They seemed particularly appropriate for our chosen theme. Ways of illustrating this theme were discussed in which various unlike parts come together to make a whole. Visuals such as a heart, the figure of Jesus as in the body of Christ, a circle, the outline of the church, an elephant (as in the old folktale) were mentioned. Mike suggested having the congregation learn two disparate parts of a song which by themselves lack harmony but when sung together, create beautiful music. Deb will ask Shirley Curry for recommendations and also ask about an appropriate anthem.
It was suggested that we end the service by the entire congregation holding hands and singing “Many Gifts, One Spirit”.
Pam, Joan, Deb, Mike & John M. agreed to work as a sub-committee to flesh out these ideas. They will set a meeting date & e-mail any concerns that come up before our nest meeting.
John M. closed with a prayer.
NEXT MEETING: Tuesday, December 15 at 5:00 p.m.
Submitted by: Carol Scheffler
Present: Deb Theriault; Connie Baskett, Fran Rowell, Carol Scheffler, Pam Hermann, John Howard, Mike Kasputes, Dolores Broberg, John McCall, Joan Carrier.
Deb opened the meeting with the reading of the childrens’ book God’s Dream by Archbishop Desmond Tutu, Douglas Carlton Abrams and LeUyen Pham..
Deb asked that each of us hold in our prayers Kathy Cotter and her mother who is dealing with health issues.
It was the consensus that our participation in the Pride Parade (June), the Interfaith March for No on 1 campaign (October) and talk by Rev. Marvin Ellison (October) were all positive experiences for participants.
Feelings about and reactions to election results were informally discussed. There was agreement that though saddened by the results, looking back only five years ago, great progress has been made and that its increasingly clear that religious conviction should not have a place in shaping public policy.
Themes for Diversity Sunday (1/17/10) were discussed and it was decided that we should underscore the need for all in the congregation to feel safe in discussing divisive issues openly without fear of discrimination. Moreover, even though we might not achieve consensus, the congregation’s members should still feel loved, revered & valued as parts of the whole body of the church.
John M. read the Epistle for that Sunday: 1 Corinthians12:.1-11 and beyond. They seemed particularly appropriate for our chosen theme. Ways of illustrating this theme were discussed in which various unlike parts come together to make a whole. Visuals such as a heart, the figure of Jesus as in the body of Christ, a circle, the outline of the church, an elephant (as in the old folktale) were mentioned. Mike suggested having the congregation learn two disparate parts of a song which by themselves lack harmony but when sung together, create beautiful music. Deb will ask Shirley Curry for recommendations and also ask about an appropriate anthem.
It was suggested that we end the service by the entire congregation holding hands and singing “Many Gifts, One Spirit”.
Pam, Joan, Deb, Mike & John M. agreed to work as a sub-committee to flesh out these ideas. They will set a meeting date & e-mail any concerns that come up before our nest meeting.
John M. closed with a prayer.
NEXT MEETING: Tuesday, December 15 at 5:00 p.m.
Submitted by: Carol Scheffler
Tuesday, November 17, 2009
Mission and Outreach
Meeting Minutes of November 5, 2009
Present: Laurie Cary; Greg Wyman; Carol Scheffler; Sarah Randall; Sandy Dyer; Maureen Clancy
I. Meeting Opens
Greg opened the meeting with a reading on taking time and slowing down. The Minutes from the October meeting were approved as written. Laurie noted that 3 more thank you notes were received from the Sept. disbursements: Preble Street Teen Center, Iris network and Habitat for Humanity.
The team agreed to volunteer Richard to help update the mailing list and records on organizations that receive donations from the Mission Team; Laurie will check with him.
II. Treasurer’s Report
Greg gave the Treasurer’s report. The remainder of the funds will be spent in December when we make our final disbursements for 2009. Laurie and Greg have prepared the budget for 2010 which has the same margin increase as 2009. The total requested for 2010 is $58,425.00; no increase was requested for the special support fund.
III. Minister’s Moment
Elsa is away at a family reunion. The team discussed the hygiene kits for the Church World Services but since no additional information has been given, we agreed to postpone to 2010.
Sandy agreed to follow up on the Christmas giving program at Long Creek.
Laurie informed the group of the request from the Fur Cultural Revival to give a presentation at the Church about their project to address the needs in Darfur. The team agreed to review the website – www.furculturalrevival.org and decide on presentation time at the December meeting. Maureen mentioned a book she is reading about refugee resettlement work; she agreed to send the book title in the minutes – This Flowing Toward Me: A story of God arriving in stranger, by Marilyn Lacey, R.S.M.
IV. Old Business
Laurie reported that the responses from the Micah project mailing were anemic; only 11 were received. The team agreed to continue with the Preble Street Soup Kitchen and Habitat for Humanity projects for the time being and then reevaluate. Laurie will contact Preble Street and Maureen will contact Habitat for Humanity and bring the proposed dates to the December meeting. Laurie will bring a copy of the list of respondents to the next meeting as well.
The Emergency Pantry Food Drive resulted in 60 bags being donated. Sandy mentioned that peanut butter and jelly and cereal were items that are always in need since they go in every donation bag. The team also discussed the need for personal hygiene items since they cannot be purchased with food stamps or vouchers. We will schedule these drives at the next meeting and discuss whether a quarterly drive would be the best way to keep supplies strong.
V. Social Witness Ministries
Laurie reported that the Green Action Team is reforming under the name Earth Stewardship. They will meet the last Thursday of the month at 7:00 p.m. and will focus on having a speaker or movie at each meeting.
VI. Special Offering
The Christmas Fund happens on the Christmas Eve service and is for the retired minister’s fund. The team agreed that the Christmas Offering for 2009 would be for the Bread for the World program and Community Crisis Ministries. Laurie will draft and submit an article for the Beacon and check on the envelope distribution. Team members agreed to help with the envelope distribution if necessary. We also discussed ILAP, Long Creek and Safe Passage as possible donation sources but agreed to discuss those organizations as part of the December disbursements.
VII. Subcommittees
The Mission Mall is set for Nov. 21, 2009; Sarah, Carol and Greg will all be there participating.
The Thanksgiving Basket project is underway. 25 baskets will be provided to needy families; donations will be collected the Sunday before Thanksgiving.
The Giving Tree will be available 11/29-12/13.
The Mitten Tree will be up for 12/20 service.
VIII. New Business
Carol opened the conversation about the Advent Conspiracy project that Elsa had sent for our team. The team agreed that we want to choose a new name that has a more positive connotation. We agreed that the concept was great and that Carol’s idea of collecting ideas and making a book about how to rethink the giving spirit of Christmas was great but that we did not have enough time this year to get it accomplished. We agreed to have Carol draft an article for the Beacon and to begin the booklet by collecting ideas. Carol will send a draft article to the Team.
IX. Wrap Up
Sunday coffee orders will be taken 11/8 and 11/15; Greg will be there but would appreciate any help. The team agreed to host coffee hours on 1/10 and 1/17 if needed and to serve Fair Trade coffee. Laurie will confirm the hosting needs.
The next meeting will be held December 3, 2009. Mike will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Present: Laurie Cary; Greg Wyman; Carol Scheffler; Sarah Randall; Sandy Dyer; Maureen Clancy
I. Meeting Opens
Greg opened the meeting with a reading on taking time and slowing down. The Minutes from the October meeting were approved as written. Laurie noted that 3 more thank you notes were received from the Sept. disbursements: Preble Street Teen Center, Iris network and Habitat for Humanity.
The team agreed to volunteer Richard to help update the mailing list and records on organizations that receive donations from the Mission Team; Laurie will check with him.
II. Treasurer’s Report
Greg gave the Treasurer’s report. The remainder of the funds will be spent in December when we make our final disbursements for 2009. Laurie and Greg have prepared the budget for 2010 which has the same margin increase as 2009. The total requested for 2010 is $58,425.00; no increase was requested for the special support fund.
III. Minister’s Moment
Elsa is away at a family reunion. The team discussed the hygiene kits for the Church World Services but since no additional information has been given, we agreed to postpone to 2010.
Sandy agreed to follow up on the Christmas giving program at Long Creek.
Laurie informed the group of the request from the Fur Cultural Revival to give a presentation at the Church about their project to address the needs in Darfur. The team agreed to review the website – www.furculturalrevival.org and decide on presentation time at the December meeting. Maureen mentioned a book she is reading about refugee resettlement work; she agreed to send the book title in the minutes – This Flowing Toward Me: A story of God arriving in stranger, by Marilyn Lacey, R.S.M.
IV. Old Business
Laurie reported that the responses from the Micah project mailing were anemic; only 11 were received. The team agreed to continue with the Preble Street Soup Kitchen and Habitat for Humanity projects for the time being and then reevaluate. Laurie will contact Preble Street and Maureen will contact Habitat for Humanity and bring the proposed dates to the December meeting. Laurie will bring a copy of the list of respondents to the next meeting as well.
The Emergency Pantry Food Drive resulted in 60 bags being donated. Sandy mentioned that peanut butter and jelly and cereal were items that are always in need since they go in every donation bag. The team also discussed the need for personal hygiene items since they cannot be purchased with food stamps or vouchers. We will schedule these drives at the next meeting and discuss whether a quarterly drive would be the best way to keep supplies strong.
V. Social Witness Ministries
Laurie reported that the Green Action Team is reforming under the name Earth Stewardship. They will meet the last Thursday of the month at 7:00 p.m. and will focus on having a speaker or movie at each meeting.
VI. Special Offering
The Christmas Fund happens on the Christmas Eve service and is for the retired minister’s fund. The team agreed that the Christmas Offering for 2009 would be for the Bread for the World program and Community Crisis Ministries. Laurie will draft and submit an article for the Beacon and check on the envelope distribution. Team members agreed to help with the envelope distribution if necessary. We also discussed ILAP, Long Creek and Safe Passage as possible donation sources but agreed to discuss those organizations as part of the December disbursements.
VII. Subcommittees
The Mission Mall is set for Nov. 21, 2009; Sarah, Carol and Greg will all be there participating.
The Thanksgiving Basket project is underway. 25 baskets will be provided to needy families; donations will be collected the Sunday before Thanksgiving.
The Giving Tree will be available 11/29-12/13.
The Mitten Tree will be up for 12/20 service.
VIII. New Business
Carol opened the conversation about the Advent Conspiracy project that Elsa had sent for our team. The team agreed that we want to choose a new name that has a more positive connotation. We agreed that the concept was great and that Carol’s idea of collecting ideas and making a book about how to rethink the giving spirit of Christmas was great but that we did not have enough time this year to get it accomplished. We agreed to have Carol draft an article for the Beacon and to begin the booklet by collecting ideas. Carol will send a draft article to the Team.
IX. Wrap Up
Sunday coffee orders will be taken 11/8 and 11/15; Greg will be there but would appreciate any help. The team agreed to host coffee hours on 1/10 and 1/17 if needed and to serve Fair Trade coffee. Laurie will confirm the hosting needs.
The next meeting will be held December 3, 2009. Mike will give opening and closing remarks and Richard will take notes.
Respectfully Submitted,
Maureen Clancy
Wednesday, October 21, 2009
Mission and Outreach
Meeting Minutes of October 1, 2009
Present: Laurie Cary, Carol Scheffler, Mike Kasputes, Sandy Dyer, Greg Wyman, Richard Parker, and Sarah Randall.
Opening Reading: Sarah read from the book of Hebrews Chapter 11, about faith.
After two spelling corrections; Deb Theriault and Glsen, the minutes of September 3rd were accepted.
Treasurer’s Report: Greg Wyman
- Two disbursement letters were returned, incorrect address. Greg will check into it and resend. A Thank You note was received from Bangor Theological Seminary.
- Will start budget planning for 2010 next month.
- Maine Council of Churches 20/20 vision campaign has been completed, our pledge to this has been met. After a discussion and vote it was decided we would continue our support to this, having it come out of the “Special Support In Maine” part of the budget.
- Board voted to make a special donation for the victims of the recent Tsunamis in American Samoa and Indonesia. A donation of $500 will be sent to the American Red Cross.
Ministers Moments: Elsa Peters
- Micah project responses are starting to come in.
- UCC conference was last weekend; pamphlets about “Our church’s wider Mission” sent to be disbursed to the congregation. Discussed best way to do this, decided to put in pew racks and have an article in the Beacon about where to find the pamphlets.
- Opportunity for board members to attend a seminar “Just Practice”, Friday- Saturday November 6th and 7th in Worcester, MA. It’s a New England UCC Justice and Witness event. Elsa is unable to attend.
Old Business:
- Micah Project ; will table discussion until November.
- Homecoming Sunday; mixed feelings on success of overall event. Mike gave the idea of perhaps promoting one group each Sunday during coffee hour. Would give more focus to that group.
- Special offering Neighbors in Need this Sunday, October 4th.
Subcommittees:
- Fair trade coffee; orders have been collected and sent. Expecting shipment this next week. Will need sorters, Greg will e-mail team with time and date for sorting.
- Food Pantry; Sarah spoke with Gail Dransfield, pantry is very low on food. Time for a “Food Drive”. Sarah will make an announcement during Chapel service this Sunday, October 4th. Carol will announce at the 10:00AM service. Pass out bags and lists October 11th, and collect donations October 18th.
- Mission Mall; have six charities so far, looking for two more. Carol will contact and invite “Florence House”, a new facility for homeless women. Sarah will contact and invite “Grace Street Ministries”, a ministry for street people.
Open Discussion:
- Carol reminded us to “save the date”, October 22nd at 7:00 p.m.here at FCCUS. Dr. Marvin Ellison will speak on Marriage Equality. Then on October 15th, Bishop Gene Robinson will be speaking at St. Luke’s.
- Sandy told us that for June-September 15th our food pantry served 130 families from South Portland and Cape Elizabeth.
Closing Reading: Sarah finished the reading from Hebrews
Chapter 11.
Meeting ended at 8:20 p.m.
Recorder: Sarah Randall
Next Meeting: November 5th.
Opening/Closing Prayer: Greg Wyman
Recorder: Maureen Clancy
Present: Laurie Cary, Carol Scheffler, Mike Kasputes, Sandy Dyer, Greg Wyman, Richard Parker, and Sarah Randall.
Opening Reading: Sarah read from the book of Hebrews Chapter 11, about faith.
After two spelling corrections; Deb Theriault and Glsen, the minutes of September 3rd were accepted.
Treasurer’s Report: Greg Wyman
- Two disbursement letters were returned, incorrect address. Greg will check into it and resend. A Thank You note was received from Bangor Theological Seminary.
- Will start budget planning for 2010 next month.
- Maine Council of Churches 20/20 vision campaign has been completed, our pledge to this has been met. After a discussion and vote it was decided we would continue our support to this, having it come out of the “Special Support In Maine” part of the budget.
- Board voted to make a special donation for the victims of the recent Tsunamis in American Samoa and Indonesia. A donation of $500 will be sent to the American Red Cross.
Ministers Moments: Elsa Peters
- Micah project responses are starting to come in.
- UCC conference was last weekend; pamphlets about “Our church’s wider Mission” sent to be disbursed to the congregation. Discussed best way to do this, decided to put in pew racks and have an article in the Beacon about where to find the pamphlets.
- Opportunity for board members to attend a seminar “Just Practice”, Friday- Saturday November 6th and 7th in Worcester, MA. It’s a New England UCC Justice and Witness event. Elsa is unable to attend.
Old Business:
- Micah Project ; will table discussion until November.
- Homecoming Sunday; mixed feelings on success of overall event. Mike gave the idea of perhaps promoting one group each Sunday during coffee hour. Would give more focus to that group.
- Special offering Neighbors in Need this Sunday, October 4th.
Subcommittees:
- Fair trade coffee; orders have been collected and sent. Expecting shipment this next week. Will need sorters, Greg will e-mail team with time and date for sorting.
- Food Pantry; Sarah spoke with Gail Dransfield, pantry is very low on food. Time for a “Food Drive”. Sarah will make an announcement during Chapel service this Sunday, October 4th. Carol will announce at the 10:00AM service. Pass out bags and lists October 11th, and collect donations October 18th.
- Mission Mall; have six charities so far, looking for two more. Carol will contact and invite “Florence House”, a new facility for homeless women. Sarah will contact and invite “Grace Street Ministries”, a ministry for street people.
Open Discussion:
- Carol reminded us to “save the date”, October 22nd at 7:00 p.m.here at FCCUS. Dr. Marvin Ellison will speak on Marriage Equality. Then on October 15th, Bishop Gene Robinson will be speaking at St. Luke’s.
- Sandy told us that for June-September 15th our food pantry served 130 families from South Portland and Cape Elizabeth.
Closing Reading: Sarah finished the reading from Hebrews
Chapter 11.
Meeting ended at 8:20 p.m.
Recorder: Sarah Randall
Next Meeting: November 5th.
Opening/Closing Prayer: Greg Wyman
Recorder: Maureen Clancy
Monday, October 5, 2009
Food Pantry
Meeting Minutes of September 23, 2009
PRESENT: Betty Crane, Nance Driscoll, Burt Randall, Barbara Merrill, Gail Dransfield, Jan Files, Nancy Senger, Sandy Dyer, Judy Hardy.
ABSENT: AnnElissa was sick with the flu.
Kathy Sahrbeck has had to retire from our group. She, along with her great personality, will be missed. We did have a nice surprise, though. Nancy Senger has rejoined our group for a few months. Welcome back, Nancy.
BALANCE:
I’m sorry, but didn’t get the amount, but we spent the $3,242.00 that was a grant given to us by the United Way, on food and gift certificates. We have $400.00 in gift certificates left from that amount to give out.
REQUESTS:
June – Sept. Families / 130; Adults / 220; Children / 220
OLD BUSINESS:
Gail wrote thank you notes to Peter & Marcia Webber and to Peoples Methodist Church for their donations. Nancy Senger will get the names of other donors from the office & write them thank you notes. We made $80.00 to put into our piggy bank from our swap last Sunday, Sept. 20th.
NEW BUSINESS:
We decided to have a table with the Mission Mall at the Holly Daze Bazaar this year. Nancy Senger will set up and man the table for us after talking to AnnElissa to see what is needed. Sandy Dyer will make up gift certificates to give out and a alist of pantry foods needed.
Theft Problem: We had a problem this summer with some people stealing gift certificates out of bags. We discussed not giving certificates and giving powdered milk, but decided to still give the certificates. Any bags not picked up when Jen leaves on Friday will be put in the pantry. Gift certificates are to be put in the bottom of the bags. Jen is to tell people when they call that the food will be re-shelved if left here 3 days.
Mailings: Gail requested mailings be sent to community churches, schools & police departments. We want to remind people that we are here for those in need and to ask for whatever donations they can give. Jan will be writing the letters for the mailings.
Subs: If anyone needs a sub, when they get a name for the sub, it is up to the person asking for the sub to do a group email and let everyone know who that person is.
Thanksgiving: It was suggested when people call for food that Jen tell them that if they should want a basket that they should order Nov. 1st through Nov. 15th. They should also know that it will not hurt their pantry standings.
Emergency Help: Betty & Barb will make some new listings for Emergency help to put in bags and to give to Jen. Barb will also check on 411# and see exactly what it means.
Casserole Bags: We will once again start making our casserole bags. Need small bags and also any kind of bags for food. Will put a notice in the Beacon for bags and will also make up notes to put into food bags to ask people to recycle and bring us back their bags.
NEXT MEETING: Thursday, 1/21/10
Respectfully submitted by Jan Files.
PRESENT: Betty Crane, Nance Driscoll, Burt Randall, Barbara Merrill, Gail Dransfield, Jan Files, Nancy Senger, Sandy Dyer, Judy Hardy.
ABSENT: AnnElissa was sick with the flu.
Kathy Sahrbeck has had to retire from our group. She, along with her great personality, will be missed. We did have a nice surprise, though. Nancy Senger has rejoined our group for a few months. Welcome back, Nancy.
BALANCE:
I’m sorry, but didn’t get the amount, but we spent the $3,242.00 that was a grant given to us by the United Way, on food and gift certificates. We have $400.00 in gift certificates left from that amount to give out.
REQUESTS:
June – Sept. Families / 130; Adults / 220; Children / 220
OLD BUSINESS:
Gail wrote thank you notes to Peter & Marcia Webber and to Peoples Methodist Church for their donations. Nancy Senger will get the names of other donors from the office & write them thank you notes. We made $80.00 to put into our piggy bank from our swap last Sunday, Sept. 20th.
NEW BUSINESS:
We decided to have a table with the Mission Mall at the Holly Daze Bazaar this year. Nancy Senger will set up and man the table for us after talking to AnnElissa to see what is needed. Sandy Dyer will make up gift certificates to give out and a alist of pantry foods needed.
Theft Problem: We had a problem this summer with some people stealing gift certificates out of bags. We discussed not giving certificates and giving powdered milk, but decided to still give the certificates. Any bags not picked up when Jen leaves on Friday will be put in the pantry. Gift certificates are to be put in the bottom of the bags. Jen is to tell people when they call that the food will be re-shelved if left here 3 days.
Mailings: Gail requested mailings be sent to community churches, schools & police departments. We want to remind people that we are here for those in need and to ask for whatever donations they can give. Jan will be writing the letters for the mailings.
Subs: If anyone needs a sub, when they get a name for the sub, it is up to the person asking for the sub to do a group email and let everyone know who that person is.
Thanksgiving: It was suggested when people call for food that Jen tell them that if they should want a basket that they should order Nov. 1st through Nov. 15th. They should also know that it will not hurt their pantry standings.
Emergency Help: Betty & Barb will make some new listings for Emergency help to put in bags and to give to Jen. Barb will also check on 411# and see exactly what it means.
Casserole Bags: We will once again start making our casserole bags. Need small bags and also any kind of bags for food. Will put a notice in the Beacon for bags and will also make up notes to put into food bags to ask people to recycle and bring us back their bags.
NEXT MEETING: Thursday, 1/21/10
Respectfully submitted by Jan Files.
Subscribe to:
Posts (Atom)
