Meeting Minutes of February 5, 2009
Present: Ron Bennett, Jim Otis, Eben Marsh, Guy Gledhill, Deb Sandler and Cyndi Alden (Business Manager).
Call to Order – Jim called the meeting to order at 7:05 p.m. Per the rotation schedule Guy will record this meeting and run next meeting. Eben Marsh will record the next meeting.
Minutes of the Admin. Team January 8, 2009 meeting - reviewed and accepted as written.
OLD BUSINESS:
Finance - Budget was O.K.; we discussed that some items like rental, taxes and some expenses were not paid yet for January. Budget shows a 26,200 deficit, but it is less; Quick Books shows more as some funds come in from different places. The budget passed on 1/25/09. We discussed the Capitol Need Expenditures; Ron asked for a list of items spent and Cyndi will supply.
Tenant Update - We have one of the three rental’s payment in - the other two have been late before but seem to get in within the month; will continue to monitor.
Room Rentals for Non-Profit – Talked about the note from the Council on the charging for the rooms that non-profits use. We generally do not like to charge these groups, but we discussed many options. We discussed the option that we could ask them to donate, or we could set up a room rental fee program. We discussed the use of the church, lights, heat, cleaning. We talked about the groups that have rental agreements with us, school, yoga, driving. They all have an agreement, and we will discuss those when they expire. We did decide that the sanctuary would have a $110 fee for events that charge a fee to get in and non-members of the church. For the rest we decided that we were providing the rooms for the community, which is what a church is for. Also we noted that many of these groups provide food for the pantry, so they are donating.
COMMITTEE REPORTS:
Counting – Chair Brian Wallace has this well in hand.
House – Chair Guy Gledhill - nothing to report at this time.
Planned Giving – Chairs Ron and Chris reported that they had nothing to report.
NEW BUSINESS:
Spreadsheet of New Member Interest – Went over the spreadsheet of members that had signed up for working on committees. Members of the committees will contact.
Date of Next Meeting – Thursday, March 5, 2009 at 7:00 p.m.
Meeting adjourned 8:08 p.m.
Respectfully submitted,
Guy Gledhill
Showing posts with label February 2009. Show all posts
Showing posts with label February 2009. Show all posts
Tuesday, February 2, 2010
Wednesday, March 11, 2009
Music Committee
Meeting Minutes of February 5, 2009
Present: Dolores Broberg, Judy Magnuson, Kim Early, Sheryl Kieran and Shirley Curry
1. Reviewed and accepted November minutes with a change to the organ add that ran in VbOX.
2. Reviewed Vespers Program. There was a nice attendance this year. 125 programs were printed and there were none left over. We need to remember to have the front door unlocked sooner and to speak to someone about heat in Wright Pavilion.
3. Reviewed the changes to the Music budget and a letter written by Shirley regarding the restricted funds history and purpose that was given to the Council.
4. Shirley is working on hiring brass players for Easter. She is also looking for an obo and cello player for Good Friday.
5. Made initial plans for Easter refreshments for between the services for the choir and musicians. Final plans next meeting.
6. Discussed the Reed organ. There was no response to the Craig’s List add that Kim placed. We discussed talking with an auctioneer about other options. Kim will follow-up on this.
7. Outlined the summer music dates. Judy will create a schedule to place in the choir room.
8. Next meeting scheduled for March 19, 2009 at 7 p.m.
Present: Dolores Broberg, Judy Magnuson, Kim Early, Sheryl Kieran and Shirley Curry
1. Reviewed and accepted November minutes with a change to the organ add that ran in VbOX.
2. Reviewed Vespers Program. There was a nice attendance this year. 125 programs were printed and there were none left over. We need to remember to have the front door unlocked sooner and to speak to someone about heat in Wright Pavilion.
3. Reviewed the changes to the Music budget and a letter written by Shirley regarding the restricted funds history and purpose that was given to the Council.
4. Shirley is working on hiring brass players for Easter. She is also looking for an obo and cello player for Good Friday.
5. Made initial plans for Easter refreshments for between the services for the choir and musicians. Final plans next meeting.
6. Discussed the Reed organ. There was no response to the Craig’s List add that Kim placed. We discussed talking with an auctioneer about other options. Kim will follow-up on this.
7. Outlined the summer music dates. Judy will create a schedule to place in the choir room.
8. Next meeting scheduled for March 19, 2009 at 7 p.m.
Thursday, March 5, 2009
Council
Meeting Minutes of February 26, 2009
Present: Sally Sutton, Elsa Peters, Phil Whitney, Nancy MacLean, Carol Zechman, John McCall, Jean Siulinski, Andy Ellis, Chris Dow, Stan Jordan, Chris Keiter, Don Russell.
I. Update from the Investment Oversight Committee - Catherine Cloudman
Catherine introduced herself as a business person, not an investment advisor, with the following observations/updates:
• Smith Barney, owned by CitiGroup, is now a joint venture w/Morgan Stanley
• Many investment groups were on more solid footing than banks were. Good thing to be joint ventured with Morgan Stanley, solely ventured on investment. Catherine feels confident of new situation, that it’s good thing for FCC.
• 4th quarter and Jan. 2009: abysmal, lots of de-leveraging, lots of technical selling, credit markets fell apart, lending dried up. We’re in a severe recession now.
• Outlook on investments: Less than expected bad news will propel better confidence and healing will begin! Corporate cleansing of balance sheets. Lower oil prices, more regulatory oversight. Forced regulations have happened and have been absorbed. Massive stimulus. Kind of optimistic that mid to late 2009 will begin to get better. Thawing of credit markets. People starting to save more.
•FCC investments: 2008 value $1m566K: 62% equities, 38% fixed income. Will bump equities up to 65%. Negative returns of 31.7% vs 28.8%. Bond portfolio was the main reason for our underperformance. We are starting to see the underperformance reverse itself. Corporate bonds looking more attractive investment. Currently reevaluating our bond portfolio, changing managers. Increasing equity allocation by 3%. Cash at end of 2008 was about 5%.
• Catherine feels good about Smith Barney’s commitment to us.
• 2009 figures not yet available
II. Opening Debra read the poem “Invitation”, by Oriah.
III. Agenda was approved as presented.
IV. January minutes were approved as presented.
V. Ministers’ Time
• John – 1) 275th Anniversary Committee wants to purchase a paving block for the Bug Light historical project to commemorate our anniversary. 2) Letter in current Beacon to congregation regarding marriage and couple blessings ceremony. John believes a very important step is to stop signing marriage licenses for the State of Maine, which prevents same gender couples from being married. Sub-point – roles asked to maintain signing licenses has ministers acting as agents of the State. State law is not fair and just, as it is not inclusive in the spirit of church policy. John and Elsa see themselves as agents of the Church, not the State. John and Elsa feel this is in keeping with current church policy framed and approved by the Congregation in September 2002. They would advise couples to be married in civil ceremonies prior to church celebration, or to have license signed by a notary public, who would be present at the service. Ministers would sign the church certificate of blessing of marriage or covenant, which is not a legal document.
• Elsa – 1) Confirmation conversation happened. Very spirited and on-going. Very positive discussion. 2) Community Crisis Ministries and the Mission & Outreach Team are meeting to discern what conversation needs to happen about possible overlap in their ministries. Elsa trusts that they will do this on their own. 3) Christ Kids Club wants to do a Fun Fundraiser – a dance-a-thon. Money will be raised for hunger. Council approved this fundraiser.
VI. Discussions
• More comprehensive church budget; where does it fit in Council priorities? Sally Sutton This agenda item was not discussed on 2/26/09.
• Food Pantry fundraiser idea to sell items that are not helpful to the pantry. Members can purchase the items on Sunday. Donations and proceeds will go to the Food Pantry. Approved by Council on 2/26/09.
• David Butler Dinner/Theater - Elsa says David is an area clergy person who is a thespian. Theater is a new enterprise that wants to do a fundraiser of Midsummer Nights Dream. Would like it to be in FCC sanctuary. Tickets would be $20, $10 of which would go to FCC, if FCC provides the dinner. Questions of using the sanctuary for a fundraiser. Council approved on 2/26/09 the fundraising aspect of the event, because John has approved the use of the sanctuary for the performance. The Guild will be asked if it is interested in providing a dinner. Proposed date: April 26, 2009.
• Discuss notes from A Team regarding charging room rental fees to non-profits to offset heating expenses. Carol This agenda item was not discussed on 2/26/09.
• Discuss how the Council needs to interact with the Teams and the congregation – Nancy asked if the visiting Council members need to take a common message from the Council to the team. Purpose of council visits is to proactively check in with teams to assure that all is going well, and to let them know the Council is available to them. Regarding Council outreach to Congregation: Phil suggested that the Beacon list the names of members of the Council, and a reminder of when and where Council meets, and that all are welcome to attend.
• Identify which Council member will attend each Team meeting in April: Spiritual Life and Worship – Chris D; Administration Team – Nancy; Mission & Outreach – Andy; Education Fellowship & Growth - Jean.
• Identify which Committee to invite to our March meeting: Parish Relations, Stewardship or Personnel – It was decided on 2/26/09 that Stewardship will be asked to attend the March meeting. Ellie Chatto will also be asked to tell us what’s going on with Personnel committee, as she chairs both committees.
• Begin conversation of church vision statement. What is special about our church? This agenda item was not discussed on 2/26/09.
• Review draft policy regarding the use of the Church mailing list, and broaden topic to include church relationship with local businesses: Sally S, Andy, Don Russell led the discussion: Should we have a member contact info policy? Policy sheet draft was distributed. 2 issues: 1) Minor issue – we need some level of list protocol or guideline; Don’s example: Realtor mailing recently sent to 40 members. No church directory was used. Mailing was done via public record. Mailing resulted with some complaints, many compliments from church members 2) Major issue – Do we as a church community want to when appropriate, help people in their work lives? We help in spiritual lives and physical lives. Should we go down that road of work? Don – bottom line: business referral directory would be helpful for the church to support those who are like us. Small businesses depend upon referrals. Clearly some members of the church could benefit from a more open policy of how we can support people. Don feels many church members would like to see the Church be more progressive in supporting its members’ business lives. On-line business referral directory possibility or a bulletin board with business cards posted. Help members so they can maintain their help of the church. John – privacy issue re: on-line vs bulletin board. Password protected idea would help address this concern. Don’s vision – craft a fair and balanced protocol that lets members know what resources, skills, services that other members offer. Open and affirming and inclusive of the work lives of church members. Jean – would be very happy to have a booklet or bulletin board. She’d rather use somebody from the Church. Sally Sutton– Privacy policy statement regarding member contact information? Intent is to give members comfort level when asked to share contact information in directory, etc. John – distribute the statement in the Beacon, and annually remind teams and members. Might still be able to be included in the new directory (Carol – make it on a sticker to save paper). Policy was adopted on 2/26/09 as presented and will be included in some form with the new directory. Sally Sutton – doesn’t see a business referral directory as being part of the mission of the church. Sally suggested that another group be formed to discuss Don’s proposal. Council agreed on 2/26/09 to Member Contact Information Policy, and to form a group to explore Don’s idea. Debra and Don will be on the committee. Education Growth and Fellowship Team will be asked for members to join the subcommittee. Elsa will do a one-on-one recruitment brainstorming.
VII. Other Business
Adjourned at 8:30 p.m.
Recorder: Debra Andrews
Present: Sally Sutton, Elsa Peters, Phil Whitney, Nancy MacLean, Carol Zechman, John McCall, Jean Siulinski, Andy Ellis, Chris Dow, Stan Jordan, Chris Keiter, Don Russell.
I. Update from the Investment Oversight Committee - Catherine Cloudman
Catherine introduced herself as a business person, not an investment advisor, with the following observations/updates:
• Smith Barney, owned by CitiGroup, is now a joint venture w/Morgan Stanley
• Many investment groups were on more solid footing than banks were. Good thing to be joint ventured with Morgan Stanley, solely ventured on investment. Catherine feels confident of new situation, that it’s good thing for FCC.
• 4th quarter and Jan. 2009: abysmal, lots of de-leveraging, lots of technical selling, credit markets fell apart, lending dried up. We’re in a severe recession now.
• Outlook on investments: Less than expected bad news will propel better confidence and healing will begin! Corporate cleansing of balance sheets. Lower oil prices, more regulatory oversight. Forced regulations have happened and have been absorbed. Massive stimulus. Kind of optimistic that mid to late 2009 will begin to get better. Thawing of credit markets. People starting to save more.
•FCC investments: 2008 value $1m566K: 62% equities, 38% fixed income. Will bump equities up to 65%. Negative returns of 31.7% vs 28.8%. Bond portfolio was the main reason for our underperformance. We are starting to see the underperformance reverse itself. Corporate bonds looking more attractive investment. Currently reevaluating our bond portfolio, changing managers. Increasing equity allocation by 3%. Cash at end of 2008 was about 5%.
• Catherine feels good about Smith Barney’s commitment to us.
• 2009 figures not yet available
II. Opening Debra read the poem “Invitation”, by Oriah.
III. Agenda was approved as presented.
IV. January minutes were approved as presented.
V. Ministers’ Time
• John – 1) 275th Anniversary Committee wants to purchase a paving block for the Bug Light historical project to commemorate our anniversary. 2) Letter in current Beacon to congregation regarding marriage and couple blessings ceremony. John believes a very important step is to stop signing marriage licenses for the State of Maine, which prevents same gender couples from being married. Sub-point – roles asked to maintain signing licenses has ministers acting as agents of the State. State law is not fair and just, as it is not inclusive in the spirit of church policy. John and Elsa see themselves as agents of the Church, not the State. John and Elsa feel this is in keeping with current church policy framed and approved by the Congregation in September 2002. They would advise couples to be married in civil ceremonies prior to church celebration, or to have license signed by a notary public, who would be present at the service. Ministers would sign the church certificate of blessing of marriage or covenant, which is not a legal document.
• Elsa – 1) Confirmation conversation happened. Very spirited and on-going. Very positive discussion. 2) Community Crisis Ministries and the Mission & Outreach Team are meeting to discern what conversation needs to happen about possible overlap in their ministries. Elsa trusts that they will do this on their own. 3) Christ Kids Club wants to do a Fun Fundraiser – a dance-a-thon. Money will be raised for hunger. Council approved this fundraiser.
VI. Discussions
• More comprehensive church budget; where does it fit in Council priorities? Sally Sutton This agenda item was not discussed on 2/26/09.
• Food Pantry fundraiser idea to sell items that are not helpful to the pantry. Members can purchase the items on Sunday. Donations and proceeds will go to the Food Pantry. Approved by Council on 2/26/09.
• David Butler Dinner/Theater - Elsa says David is an area clergy person who is a thespian. Theater is a new enterprise that wants to do a fundraiser of Midsummer Nights Dream. Would like it to be in FCC sanctuary. Tickets would be $20, $10 of which would go to FCC, if FCC provides the dinner. Questions of using the sanctuary for a fundraiser. Council approved on 2/26/09 the fundraising aspect of the event, because John has approved the use of the sanctuary for the performance. The Guild will be asked if it is interested in providing a dinner. Proposed date: April 26, 2009.
• Discuss notes from A Team regarding charging room rental fees to non-profits to offset heating expenses. Carol This agenda item was not discussed on 2/26/09.
• Discuss how the Council needs to interact with the Teams and the congregation – Nancy asked if the visiting Council members need to take a common message from the Council to the team. Purpose of council visits is to proactively check in with teams to assure that all is going well, and to let them know the Council is available to them. Regarding Council outreach to Congregation: Phil suggested that the Beacon list the names of members of the Council, and a reminder of when and where Council meets, and that all are welcome to attend.
• Identify which Council member will attend each Team meeting in April: Spiritual Life and Worship – Chris D; Administration Team – Nancy; Mission & Outreach – Andy; Education Fellowship & Growth - Jean.
• Identify which Committee to invite to our March meeting: Parish Relations, Stewardship or Personnel – It was decided on 2/26/09 that Stewardship will be asked to attend the March meeting. Ellie Chatto will also be asked to tell us what’s going on with Personnel committee, as she chairs both committees.
• Begin conversation of church vision statement. What is special about our church? This agenda item was not discussed on 2/26/09.
• Review draft policy regarding the use of the Church mailing list, and broaden topic to include church relationship with local businesses: Sally S, Andy, Don Russell led the discussion: Should we have a member contact info policy? Policy sheet draft was distributed. 2 issues: 1) Minor issue – we need some level of list protocol or guideline; Don’s example: Realtor mailing recently sent to 40 members. No church directory was used. Mailing was done via public record. Mailing resulted with some complaints, many compliments from church members 2) Major issue – Do we as a church community want to when appropriate, help people in their work lives? We help in spiritual lives and physical lives. Should we go down that road of work? Don – bottom line: business referral directory would be helpful for the church to support those who are like us. Small businesses depend upon referrals. Clearly some members of the church could benefit from a more open policy of how we can support people. Don feels many church members would like to see the Church be more progressive in supporting its members’ business lives. On-line business referral directory possibility or a bulletin board with business cards posted. Help members so they can maintain their help of the church. John – privacy issue re: on-line vs bulletin board. Password protected idea would help address this concern. Don’s vision – craft a fair and balanced protocol that lets members know what resources, skills, services that other members offer. Open and affirming and inclusive of the work lives of church members. Jean – would be very happy to have a booklet or bulletin board. She’d rather use somebody from the Church. Sally Sutton– Privacy policy statement regarding member contact information? Intent is to give members comfort level when asked to share contact information in directory, etc. John – distribute the statement in the Beacon, and annually remind teams and members. Might still be able to be included in the new directory (Carol – make it on a sticker to save paper). Policy was adopted on 2/26/09 as presented and will be included in some form with the new directory. Sally Sutton – doesn’t see a business referral directory as being part of the mission of the church. Sally suggested that another group be formed to discuss Don’s proposal. Council agreed on 2/26/09 to Member Contact Information Policy, and to form a group to explore Don’s idea. Debra and Don will be on the committee. Education Growth and Fellowship Team will be asked for members to join the subcommittee. Elsa will do a one-on-one recruitment brainstorming.
VII. Other Business
Adjourned at 8:30 p.m.
Recorder: Debra Andrews
Mission and Outreach Team
Meeting Minutes of February 5, 2009
Present: Laurie Cary; AnnElissa Leveque; Carol Scheffler; Grey Wyman; Sandy Dyer; Sarah Randall; Maureen Clancy
Absent: Linda Skinner
AnnElissa opened the meeting with Reverend Gene Robinson’s prayer from the Obama inauguration.
Thank you notes were received from: Southern Poverty Law Center; The UCC Coalition for LGBT Concerns; Open House Congregation; Emergency Food Pantry; Good Shepherd Food Bank; Family Crisis Services; and Konbit Sante.
The minutes of the January meeting were accepted; thank you Carol.
Treasurer’s Report was given and approved. At the last meeting we cut 20% of the budget as requested. In the end, the team was given more than we asked for. The Special Support money we were awarded was $17,700, $3,000 more than the $14,700 requested after cuts. There was some discussion around the discretionary funding and whether that may still be taken out of our budget. Also discussed was a $50.00 that was given to a presenter, who then returned it to the Team as a donation. That $50.00 will remain for the Green Action Group’s work. The Christmas offering totaled $1724.00 and the checks were distributed on January 27th to Doctors Without Borders and Community Crisis Ministries. Our wider Mission funds of $25,200 were discussed with the Council and the guidance was to give a $270.00 estate gift to the Mission Fund to contribute to the Church’s wider mission.
Old Business:
a. The Christmas Giving Tree and Mitten Tree were discussed. Bob and Andrea Morse reported that two thirds of the mittens went to the Children’s Closet and one third to adults at the Preble Street. Laurie was unable to connect with Joan Carrier who leads The Christmas Giving Tree along with Jenn Hardin. However, Laurie did report that the gifts requested were reasonable this year and the program was better and more manageable.
b. As reported earlier, $862.00 was given to Doctors Without Borders and CC Ministries from the Christmas offering.
c. Diversity Sunday - Laurie reported that it was a great event with great speakers and that the personal stories added a nice touch. Carol talked about Betsey Parsons of GLSEN, a former church member who runs gay/lesbian education networks in high schools. Carol asked the group to think about how the Church can be an asset to this program, could we help with getting kids to meetings or make cookies for their meetings. Betsey talked to Carol about South Portland High School not having a good reputation for GLBT kids. Betsey thought maybe smaller groups from different highs schools could get together, but this would require transportation. Could the Mission Team underwrite the cost of a small bus to get the kids to meetings? The South Portland High Principal is open to it. The Team thought it was worthwhile to pursue and that possibly the Diversity Committee could take on this project.
Ongoing Business:
a. Micah Project has its next event on February 14th a Habitat for Humanity home on Demerest Street in Portland. The group will meet at 8:30 at the church and car pool over. Laurie mentioned that it is a LEED house. The group reported on the calls made to get members to help out. So whoever shows up shows up. Elsa will be there with directions and 2 site managers will be there to direct the group. Thanks to all who volunteered.
b. Heifer Global Connections will take place in March and 16 spots are available for the trip. Preference is given to youth. Elsa not sure how many yet, but will put an announcement in the Beacon.
c. Laurie reported that Friendship House is still on the calendar for May 9th; Laurie will draft a Beacon article for this Micah project.
d. Sandy mentioned that she has a friend involved with the IRIS program and that they are looking for people to read and record news and books, this is an ongoing volunteer opportunity. Sandy will get more information.
e. Elsa will follow up in the clean up at the Pilgrim Lodge in April.
f. Children’s Closet – Jenn Hardin and AnnElissa will lead this project. AnnElissa reported that the Closet is newly organized and restructured, that there are new volunteers and it is alive and well. She reported that they do not need hangers or furniture; they accept donations of clothes, toys and books.
g. One Great Hour of Sharing 3/1 – Laurie will do a Beacon article and AnnElissa will hang the poster on the bulletin board.
h. Coffee Hour – the group reported that it went very well; people enjoyed it the cake was a hit. Mission will be hosting another coffee hour on 2/22 please bring if you can.
i. Fair Trade – Greg will place the order over the weekend and get a check from the Church office. Carol is revising the order form. The Team would prefer to distribute orders on 3/1 since a larger group of us will be in attendance.
New Business:
a. Laurie reported that Grace Street Ministries asked if we could be listed as a partner on the website, the Team OK’d this request.
b. Children of China Fund have been given 3/29 as a date for a presentation after worship. The Team agreed to give them a $100 donation.
c. February 17th is Konbit Santé night at Flatbread’s Pizza.
Minister’s Moment:
a. Worship Bulletin – Elsa asked for people’s comments on the bulletin between now and the next meeting. She wants to know: What works in worship? Do we know what’s going on? What needs to be included? What is the most efficient use of the bulletin?
b. Mission and Community Crisis Ministries – Elsa reported on a conversation she had with John McCall around a comprehensive vision for Mission Outreach and how to connect Community Crisis with Mission. Scott Berry will be in touch with Laurie for a further discussion. Some of the taking points are around the offerings – Mission and CCM. Elsa may ask John to come to the next meeting to help shed more light on this issue.
c. Checking In at Meetings to see how working for all - Elsa wanted to talk about how this is working for us and about how to build a better connection between us and the work we are doing. Laurie mentioned that the Pot Luck event improved communication. Elsa will create a format to inspire us. Elsa also reported that she is taking an online class around Recruiting and Supporting Volunteers –so this may be part of the conversation.
d. The Green Action Team to be collaborating with the Eskimos – you can read more on the meeting house minutes blog.
Carol noted that March 29th-April 4th is Farm Worker Awareness Week.
Elsa’s Birthday is March 31st.
The meeting adjourned at 8:40pm.
The next meeting is March 5th.
Sandy will lead the opening prayer and Linda will be the recorder.
Respectfully Submitted,
Maureen Clancy
Present: Laurie Cary; AnnElissa Leveque; Carol Scheffler; Grey Wyman; Sandy Dyer; Sarah Randall; Maureen Clancy
Absent: Linda Skinner
AnnElissa opened the meeting with Reverend Gene Robinson’s prayer from the Obama inauguration.
Thank you notes were received from: Southern Poverty Law Center; The UCC Coalition for LGBT Concerns; Open House Congregation; Emergency Food Pantry; Good Shepherd Food Bank; Family Crisis Services; and Konbit Sante.
The minutes of the January meeting were accepted; thank you Carol.
Treasurer’s Report was given and approved. At the last meeting we cut 20% of the budget as requested. In the end, the team was given more than we asked for. The Special Support money we were awarded was $17,700, $3,000 more than the $14,700 requested after cuts. There was some discussion around the discretionary funding and whether that may still be taken out of our budget. Also discussed was a $50.00 that was given to a presenter, who then returned it to the Team as a donation. That $50.00 will remain for the Green Action Group’s work. The Christmas offering totaled $1724.00 and the checks were distributed on January 27th to Doctors Without Borders and Community Crisis Ministries. Our wider Mission funds of $25,200 were discussed with the Council and the guidance was to give a $270.00 estate gift to the Mission Fund to contribute to the Church’s wider mission.
Old Business:
a. The Christmas Giving Tree and Mitten Tree were discussed. Bob and Andrea Morse reported that two thirds of the mittens went to the Children’s Closet and one third to adults at the Preble Street. Laurie was unable to connect with Joan Carrier who leads The Christmas Giving Tree along with Jenn Hardin. However, Laurie did report that the gifts requested were reasonable this year and the program was better and more manageable.
b. As reported earlier, $862.00 was given to Doctors Without Borders and CC Ministries from the Christmas offering.
c. Diversity Sunday - Laurie reported that it was a great event with great speakers and that the personal stories added a nice touch. Carol talked about Betsey Parsons of GLSEN, a former church member who runs gay/lesbian education networks in high schools. Carol asked the group to think about how the Church can be an asset to this program, could we help with getting kids to meetings or make cookies for their meetings. Betsey talked to Carol about South Portland High School not having a good reputation for GLBT kids. Betsey thought maybe smaller groups from different highs schools could get together, but this would require transportation. Could the Mission Team underwrite the cost of a small bus to get the kids to meetings? The South Portland High Principal is open to it. The Team thought it was worthwhile to pursue and that possibly the Diversity Committee could take on this project.
Ongoing Business:
a. Micah Project has its next event on February 14th a Habitat for Humanity home on Demerest Street in Portland. The group will meet at 8:30 at the church and car pool over. Laurie mentioned that it is a LEED house. The group reported on the calls made to get members to help out. So whoever shows up shows up. Elsa will be there with directions and 2 site managers will be there to direct the group. Thanks to all who volunteered.
b. Heifer Global Connections will take place in March and 16 spots are available for the trip. Preference is given to youth. Elsa not sure how many yet, but will put an announcement in the Beacon.
c. Laurie reported that Friendship House is still on the calendar for May 9th; Laurie will draft a Beacon article for this Micah project.
d. Sandy mentioned that she has a friend involved with the IRIS program and that they are looking for people to read and record news and books, this is an ongoing volunteer opportunity. Sandy will get more information.
e. Elsa will follow up in the clean up at the Pilgrim Lodge in April.
f. Children’s Closet – Jenn Hardin and AnnElissa will lead this project. AnnElissa reported that the Closet is newly organized and restructured, that there are new volunteers and it is alive and well. She reported that they do not need hangers or furniture; they accept donations of clothes, toys and books.
g. One Great Hour of Sharing 3/1 – Laurie will do a Beacon article and AnnElissa will hang the poster on the bulletin board.
h. Coffee Hour – the group reported that it went very well; people enjoyed it the cake was a hit. Mission will be hosting another coffee hour on 2/22 please bring if you can.
i. Fair Trade – Greg will place the order over the weekend and get a check from the Church office. Carol is revising the order form. The Team would prefer to distribute orders on 3/1 since a larger group of us will be in attendance.
New Business:
a. Laurie reported that Grace Street Ministries asked if we could be listed as a partner on the website, the Team OK’d this request.
b. Children of China Fund have been given 3/29 as a date for a presentation after worship. The Team agreed to give them a $100 donation.
c. February 17th is Konbit Santé night at Flatbread’s Pizza.
Minister’s Moment:
a. Worship Bulletin – Elsa asked for people’s comments on the bulletin between now and the next meeting. She wants to know: What works in worship? Do we know what’s going on? What needs to be included? What is the most efficient use of the bulletin?
b. Mission and Community Crisis Ministries – Elsa reported on a conversation she had with John McCall around a comprehensive vision for Mission Outreach and how to connect Community Crisis with Mission. Scott Berry will be in touch with Laurie for a further discussion. Some of the taking points are around the offerings – Mission and CCM. Elsa may ask John to come to the next meeting to help shed more light on this issue.
c. Checking In at Meetings to see how working for all - Elsa wanted to talk about how this is working for us and about how to build a better connection between us and the work we are doing. Laurie mentioned that the Pot Luck event improved communication. Elsa will create a format to inspire us. Elsa also reported that she is taking an online class around Recruiting and Supporting Volunteers –so this may be part of the conversation.
d. The Green Action Team to be collaborating with the Eskimos – you can read more on the meeting house minutes blog.
Carol noted that March 29th-April 4th is Farm Worker Awareness Week.
Elsa’s Birthday is March 31st.
The meeting adjourned at 8:40pm.
The next meeting is March 5th.
Sandy will lead the opening prayer and Linda will be the recorder.
Respectfully Submitted,
Maureen Clancy
Tuesday, March 3, 2009
Community Crisis Ministries
Meeting Minutes of February 23, 2009
PRESENT: Scott Berry, Terry Dellaire, Ann Googins, Kathy Sahrbeck.
ABSENT: Trish Naddaff, Jerry Onos.
Scott called the meeting to order at 7:10 p.m., and Ann offered a prayer.
OLD BUSINESS:
Continuing with the planning for the April 26 Community Crisis Ministries Sunday, the following hymns were selected from Songs of the Spirit either for singing or responsive reading: 21, 135, 60A. Bible readings were examined and discussed. Two possible guest speakers were discussed. An over-all theme is emerging.
The next meeting will be March 11, Wednesday. This is a change from prior notice. Other meetings will be March 24 and April 7, Tuesdays. All will be at 7:00 p.m. in the Laity Room.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Ann Googins
PRESENT: Scott Berry, Terry Dellaire, Ann Googins, Kathy Sahrbeck.
ABSENT: Trish Naddaff, Jerry Onos.
Scott called the meeting to order at 7:10 p.m., and Ann offered a prayer.
OLD BUSINESS:
Continuing with the planning for the April 26 Community Crisis Ministries Sunday, the following hymns were selected from Songs of the Spirit either for singing or responsive reading: 21, 135, 60A. Bible readings were examined and discussed. Two possible guest speakers were discussed. An over-all theme is emerging.
The next meeting will be March 11, Wednesday. This is a change from prior notice. Other meetings will be March 24 and April 7, Tuesdays. All will be at 7:00 p.m. in the Laity Room.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Ann Googins
Spiritual Life & Worship
Meeting Minutes of February 5, 2009 @ 7:00 p.m.
In Attendance: Elinor Redmond, Debbie Riley, Betsy Keiter, Rick Angell, Dana Wiggins, Sandy Hansen, and John McCall.
Opening: Elinor shared a thoughtful reading to begin the meeting.
Review of January Minutes: Deb Riley wrote and shared the January minutes. They were approved as written.
Minister’s Time:
The Budget - John reported good news with the 2008 budget coming in within $3,700 of budget, which is much better than had been anticipated. This was due to pledges from new members; teams cutting back during the year; and additional unexpected gifts from members of the congregation. The 2009 Budget was approved at the Congregational Meeting on January 25th, and John expressed his gratitude to the Budget Committee for all their work on it.
Weekly Church Bulletins - The office has been asked to print more bulletins for Sunday services by usher captains. John asked for our thoughts about asking those attending Sunday morning service to share bulletins with one another, in an effort to be more environmentally responsible and save on expenses. It was agreed that the bulletins are a valuable method of getting information out to people, and helpful to visitors unfamiliar with our church; however, it would be sensible and acceptable to ask ushers to encourage couples or friends coming together to share a bulletin so that we don’t run out of bulletins on Sunday mornings.
Member Status - Nancy Wentworth has been on our Inactive Membership List, and has recently asked to be put back on the Active List again. The Team was pleased to hear that she’s come back to church, and approved the change.
John’s Sabbatical - John gave the team his updated “To Do List” in regards to his coverage and thoughts about what is pertinent to his being away from the church for his Sabbatical, starting May 3rd.
Weddings - The Congregation voted in 2002 to authorize the ministers of our church to use their discretion in extending the Blessing of our Church to any couple who requests it in light of their faith, and who are prepared to make vows of fidelity and permanence. A Maine marriage license is not necessary for receiving the church’s blessing. John and Elsa believe that signing the state document, the marriage license, which is permitted only for heterosexual couples, is in conflict with their role as pastors, and their authorization to offer the church’s blessing to any couple desiring a wedding or Blessing of the church upon their commitment. John said that he and Elsa believe this step is consistent with our congregation’s 2002 vote, and that they want to share this with the congregation during the message on March 15th. Anyone interested in discussing the issue will be invited to Davidson Lounge following the service.
John and Elsa will continue to sign the certificate that verifies the church’s blessing, but no longer intend to sign the state license. If a couple wants to have a blessing ceremony by one of our pastors and want it to be recognized by the state as a legal marriage, they have two options: a Notary Public present at the ceremony can sign the license; or a civil service can be performed before the church’s blessing ceremony. John reminded us that both he and Elsa offer the church’s blessing to committed couples in the context of their Christian beliefs; he does so on church premises while she is open to doing so in other settings as well.
The team talked about the possible repercussions this may have with some members of the congregation. However, it was agreed that it would be good to raise awareness about the injustice in Maine law regarding the definition of marriage.
SL & W Team Membership & Volunteers:
The team began discussing the current membership and the need to recruit new members for the fall. Last April, the current members had agreed to the following schedule of participation:
Term Ending Summer 2009: Sandy Hansen, Bryan Wiggins, Betsy Keiter
Term Ending Summer 2010: Elinor Redmond, Debbie Riley
Term Ending Summer 2011: Dana Wiggins
(Rick Angell, where are you in this schedule?) We need to find a volunteer to lead the Communion Group, as Mary Anne would like to have someone else take on this responsibility. The team began discussing other areas where we may need some volunteers and names of a few people who may be interested in participating. To be continued.
On-going Issues:
•Hymnal Update - Over 100 donations have come in for dedications. The new hymnals should be here on or around Easter. The question of what would be done with the old hymnals? They could be offered to the families of the person in whose name it was dedicated; they could be offered to members for a donation.
•Serving Communion - Elinor made a few suggestions to improve the way in which serving Communion is being done. The new ideas were tried this past Sunday, and seemed to work well.
•Multi-media Usage – Rick is writing a letter to go into the Beacon to inquire about interest level within the congregation about multi-media use, and appreciated feedback from some of the team members on the letter.
Upcoming Events:
Ash Wednesday - Feb 25: The team will coordinate the breakfast at 7:00am. Plan for 25 people. The general plan is as follows:
Sandy – will bring paper products and set up Tuesday evening; Debbie – will bring bagels, cream cheese, and butter; Elinor – will bring coffee, tea, milk, sugar, and juice; Betsy – will bring muffins; Dana – will bring fruit.
Good Friday – April 10 and Easter - April 12: To be discussed at a later date.
Elders Sunday – June 7: To be discussed at a later date.
Next Meeting is March 5th at 7:00p
•Dana volunteered, saying that she or Bryan would lead the Opening Prayer for March
•Elinor volunteered to take minutes
Adjourned at 9:00 p.m.
Respectfully Submitted By:
Sandra Hansen
In Attendance: Elinor Redmond, Debbie Riley, Betsy Keiter, Rick Angell, Dana Wiggins, Sandy Hansen, and John McCall.
Opening: Elinor shared a thoughtful reading to begin the meeting.
Review of January Minutes: Deb Riley wrote and shared the January minutes. They were approved as written.
Minister’s Time:
The Budget - John reported good news with the 2008 budget coming in within $3,700 of budget, which is much better than had been anticipated. This was due to pledges from new members; teams cutting back during the year; and additional unexpected gifts from members of the congregation. The 2009 Budget was approved at the Congregational Meeting on January 25th, and John expressed his gratitude to the Budget Committee for all their work on it.
Weekly Church Bulletins - The office has been asked to print more bulletins for Sunday services by usher captains. John asked for our thoughts about asking those attending Sunday morning service to share bulletins with one another, in an effort to be more environmentally responsible and save on expenses. It was agreed that the bulletins are a valuable method of getting information out to people, and helpful to visitors unfamiliar with our church; however, it would be sensible and acceptable to ask ushers to encourage couples or friends coming together to share a bulletin so that we don’t run out of bulletins on Sunday mornings.
Member Status - Nancy Wentworth has been on our Inactive Membership List, and has recently asked to be put back on the Active List again. The Team was pleased to hear that she’s come back to church, and approved the change.
John’s Sabbatical - John gave the team his updated “To Do List” in regards to his coverage and thoughts about what is pertinent to his being away from the church for his Sabbatical, starting May 3rd.
Weddings - The Congregation voted in 2002 to authorize the ministers of our church to use their discretion in extending the Blessing of our Church to any couple who requests it in light of their faith, and who are prepared to make vows of fidelity and permanence. A Maine marriage license is not necessary for receiving the church’s blessing. John and Elsa believe that signing the state document, the marriage license, which is permitted only for heterosexual couples, is in conflict with their role as pastors, and their authorization to offer the church’s blessing to any couple desiring a wedding or Blessing of the church upon their commitment. John said that he and Elsa believe this step is consistent with our congregation’s 2002 vote, and that they want to share this with the congregation during the message on March 15th. Anyone interested in discussing the issue will be invited to Davidson Lounge following the service.
John and Elsa will continue to sign the certificate that verifies the church’s blessing, but no longer intend to sign the state license. If a couple wants to have a blessing ceremony by one of our pastors and want it to be recognized by the state as a legal marriage, they have two options: a Notary Public present at the ceremony can sign the license; or a civil service can be performed before the church’s blessing ceremony. John reminded us that both he and Elsa offer the church’s blessing to committed couples in the context of their Christian beliefs; he does so on church premises while she is open to doing so in other settings as well.
The team talked about the possible repercussions this may have with some members of the congregation. However, it was agreed that it would be good to raise awareness about the injustice in Maine law regarding the definition of marriage.
SL & W Team Membership & Volunteers:
The team began discussing the current membership and the need to recruit new members for the fall. Last April, the current members had agreed to the following schedule of participation:
Term Ending Summer 2009: Sandy Hansen, Bryan Wiggins, Betsy Keiter
Term Ending Summer 2010: Elinor Redmond, Debbie Riley
Term Ending Summer 2011: Dana Wiggins
(Rick Angell, where are you in this schedule?) We need to find a volunteer to lead the Communion Group, as Mary Anne would like to have someone else take on this responsibility. The team began discussing other areas where we may need some volunteers and names of a few people who may be interested in participating. To be continued.
On-going Issues:
•Hymnal Update - Over 100 donations have come in for dedications. The new hymnals should be here on or around Easter. The question of what would be done with the old hymnals? They could be offered to the families of the person in whose name it was dedicated; they could be offered to members for a donation.
•Serving Communion - Elinor made a few suggestions to improve the way in which serving Communion is being done. The new ideas were tried this past Sunday, and seemed to work well.
•Multi-media Usage – Rick is writing a letter to go into the Beacon to inquire about interest level within the congregation about multi-media use, and appreciated feedback from some of the team members on the letter.
Upcoming Events:
Ash Wednesday - Feb 25: The team will coordinate the breakfast at 7:00am. Plan for 25 people. The general plan is as follows:
Sandy – will bring paper products and set up Tuesday evening; Debbie – will bring bagels, cream cheese, and butter; Elinor – will bring coffee, tea, milk, sugar, and juice; Betsy – will bring muffins; Dana – will bring fruit.
Good Friday – April 10 and Easter - April 12: To be discussed at a later date.
Elders Sunday – June 7: To be discussed at a later date.
Next Meeting is March 5th at 7:00p
•Dana volunteered, saying that she or Bryan would lead the Opening Prayer for March
•Elinor volunteered to take minutes
Adjourned at 9:00 p.m.
Respectfully Submitted By:
Sandra Hansen
Thursday, February 19, 2009
Community Crisis Ministries Team
Meeting Minutes of February 10, 2009
PRESENT: Scott Berry, Terry Dellaire, Ann Googins.
ABSENT: Trish Naddaff, Jerry Onos, Kathy Sahrbeck.
Scott called the meeting to order at 7:10 p.m., and offered a prayer.
OLD BUSINESS:
As reported last time, the Council has expressed interest in holding a discussion regarding the outreach relationships of the CCM Team and the Mission Outreach Team. Scott reported on his discussion with John about it, and we discussed it further.
A speaker is not yet finalized for CCM Sunday in April. Scott and Kathy will try to do this before our next meeting. We spent some time with the Lectionary readings and looking for alternates. Before our next meeting we will look at hymns in the Songs of the Spirit.
The next meeting will be February 23 at 7:00 p.m.; the meeting after that will be held March 9 at 7:00 p.m.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Ann Googins
See: Matt 6:1-4, Ps 82:3-4, and Heb 13:16.
PRESENT: Scott Berry, Terry Dellaire, Ann Googins.
ABSENT: Trish Naddaff, Jerry Onos, Kathy Sahrbeck.
Scott called the meeting to order at 7:10 p.m., and offered a prayer.
OLD BUSINESS:
As reported last time, the Council has expressed interest in holding a discussion regarding the outreach relationships of the CCM Team and the Mission Outreach Team. Scott reported on his discussion with John about it, and we discussed it further.
A speaker is not yet finalized for CCM Sunday in April. Scott and Kathy will try to do this before our next meeting. We spent some time with the Lectionary readings and looking for alternates. Before our next meeting we will look at hymns in the Songs of the Spirit.
The next meeting will be February 23 at 7:00 p.m.; the meeting after that will be held March 9 at 7:00 p.m.
The meeting adjourned at 8:45 p.m.
Respectfully submitted,
Ann Googins
See: Matt 6:1-4, Ps 82:3-4, and Heb 13:16.
Wednesday, February 11, 2009
Education, Growth and Fellowship
Meeting Minutes of February 5, 2009
Attendance: Ginny Gledhill, Jayne Quinn-Sawtelle, Karen Pierce Souza, Elsa Peters, Aaron French
Absent: Amy Foster, Margaret Thibodeau
The January Minutes were approved.
Elsa:
Sunday School - going well. Two subs found.
Bible Discovery - will run 3/19, 3/26, 4/2; Deb Sandler and Cindy Arn will run.
Kids' Service – Graduate Soup Supper - from Bible Study on Good Friday.
Soup Supper – Hilltop Guild- would they be willing to do or help out.
Adult Formation – Ethical Will was a great success.
March 1st – Lent Class.
Diversity Committee – Biblical ideas of Marriage- Looking at a Dialogue.
Aaron:
Youth Ministry – $227.00 was raised from Sub Sale and given to Pilgrim Lodge.
Coffee Hour:
Going along OK; continue struggle to get volunteers.
Nursery:
Going smoothly right now.
Library:
Everything’s fine.
Bulletin Check:
Elsa brought up the comment to be passed along if anyone feels there is too much information or if there is not enough added. What is everyone’s feedback on this subject?
Growth Group: Dave Allen is spokes person.
Next Meeting: March 5, 2009
Respectfully submitted: Ginny Gledhill
Attendance: Ginny Gledhill, Jayne Quinn-Sawtelle, Karen Pierce Souza, Elsa Peters, Aaron French
Absent: Amy Foster, Margaret Thibodeau
The January Minutes were approved.
Elsa:
Sunday School - going well. Two subs found.
Bible Discovery - will run 3/19, 3/26, 4/2; Deb Sandler and Cindy Arn will run.
Kids' Service – Graduate Soup Supper - from Bible Study on Good Friday.
Soup Supper – Hilltop Guild- would they be willing to do or help out.
Adult Formation – Ethical Will was a great success.
March 1st – Lent Class.
Diversity Committee – Biblical ideas of Marriage- Looking at a Dialogue.
Aaron:
Youth Ministry – $227.00 was raised from Sub Sale and given to Pilgrim Lodge.
Coffee Hour:
Going along OK; continue struggle to get volunteers.
Nursery:
Going smoothly right now.
Library:
Everything’s fine.
Bulletin Check:
Elsa brought up the comment to be passed along if anyone feels there is too much information or if there is not enough added. What is everyone’s feedback on this subject?
Growth Group: Dave Allen is spokes person.
Next Meeting: March 5, 2009
Respectfully submitted: Ginny Gledhill
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