Administration Team

Meeting Minutes of April 2, 2009

Present: Ron Bennett, Deb Sandler, Guy Gledhill, Chris Mills, Jim Otis, Cyndi Alden, Eben Marsh
Guest: Nancy MacLean, special guest from the Council.

The meeting was called to order by the Meeting Chair Deb Sandler at 7:05 p.m.

Chris Mills was appointed Meeting Secretary and Chair for the next meeting.

The minutes of the March 5, 2009 meeting were reviewed and approved with the corrected spelling of Stephen Popp’s name.

OLD BUSINESS:
Financial Statements and Budget: Cyndi lead a review of our financial statements .Everything looks on course with the 1st quarter behind us. The scholarship interest account was negative due to disbursements after an initial approval of a dollar amount.

Tenant review: Stephen Popp moved out on April 1, according to Cyndi. There was discussion on pursuing rent still owed by Popp. It was decided by the team to put it behind us. Guy will do a walkthrough of the property on 4/3. Any damages will be deducted from security deposit, as will back rent. Cyndi will send a final billing to Popp.

COMMITTEE REPORTS:
Counting: Brian Wallace reports that he is all set for counters for Palm Sunday & Easter. He will be selecting a new chair for the next year.

House: Guy reports all is well. Prudy Wiggins will get work party together for church grounds; much of work will be spreading mulch. Found and repaired minor water leaks. Major leak in community room; it appears to have come in around window during major storm. Guy discussed awarding “heating control” bid to Maine Controls which is a division of Mechanical Services. There were three bids. Maine controls won with a bid of$16,680. We will be able to implement this control system on our current computer system. The other bids would have required purchase of a separate computer. The church should save $4500 per year, which would be a 4-5year payback. With this system the heat can be controlled from home. We also are looking into dual burners for boiler for cost savings. 3rd floor windows will be done this fall. Oil bid recently locked in at $1.94.9

Planned Giving: no report

NEW BUSINESS:
Nancy MacLean from the Council met with us to see how we were doing with the new paradigm of church governance. The A-team reported, it took the 1st year to smooth out, but all agreed, things were running fine with no problems to report.

Nancy raised a concern of Council & church members of accounting of monies raised by subgroups that do not flow through the budget, i.e. - Eskimos, rummage sale, etc. Nancy stated there is no serious concern, other than having a full accounting of monies raised in the church. Discussion centered on these groups being a footnote in the annual budget. Cyndi will check with auditor on this issue.

Nancy also wanted feedback on the idea of a business referral bulletin board, which would consist of church members who could provide a service to members of the church. Although the A-team saw benefits to this, it was agreed it could also make for complications. It was agreed by the A-team to keep referrals the old fashioned way, word of mouth.

Ron & Jim will attend Council meeting on 4/16.

Jim will be contact person for A-team for next year.

Nominations: Jim & Deb were nominated to 3 year terms on the A-team.

Next meeting: May 7, 2009

The meeting was adjourned at 8:20 p.m.


Respectfully submitted by: Chris Mills, Meeting Secretary