Meeting Minutes of September 17, 2009
Present: Cyndi Alden, Ron Bennett, Guy Gledhill, Chris Mills, Jim Otis, and Deb Sandler.
Absent: Eben Marsh
The meeting was called to order by the Meeting Chair Ron Bennett at 7:00 p.m. Deb Sandler was appointed Meeting Secretary.
The minutes of the June 4, 2009 meeting were reviewed and accepted.
Old Business:
Financial Statements and Budget:
Cyndi provided a review of our financial statements and budget. revenues are approximately on budget except for rental property. Expenses are in line with budget.
On utility costs: Guy reported that the computer system is fully in place. It allows for remote control of the heating and cooling in each room. It will also calculate by zones where we are loosing heat. This hopefully will help us bring down the utility costs.
Jim recommended that Cyndi breakout item #5020 Rental Property into #5020 rental property income and #5021 rental property expenses so that we have a clearer picture of the rental properties budget.
Tenant review:
329 Cottage - Downstairs: rental is in place and going well. Upstairs: Dottie is moving by October 1st. She has had mice and fleas in the past month. She thinks the mice were from left over food the former downstairs tenant left behind. She has set many traps and caught 4 mice. She thinks she has trapped them all. She has also set off 7 bombs, but has not been able to eliminate the fleas. We will exterminate after she leaves.(or before) The apartment needs paint, bathroom fixtures, reglazing of the tub, new kitchen sink, closet work, windows, insulation and electrical work. These expenses will come out of the major maintenance account and were noted in the CNA report as to be done during a tenant turnover. Cyndi will advertise an opening for Nov. 1st for $700/m.
509 Sawyer, Bungalow: In May we authorized Cyndi to negotiate a lower rent with the tenant since she had lost her job. Rent went from $1000. to $750. In June Lisa, the tenant, got a new job…that job has fallen through.
Even though our lease states that there are ‘no pets allowed’ Cyndi gave Lisa verbal permission to have a dog. Over the summer the tenant took down the gate that separates her yard from the Discovery Center playground and allowed her dog to poop there. She was verbally asked multiple times by Cyndi and Pam Howard to clean up the poop and the cigarette butts. When she did not comply Cyndi, Tom and Pam met on August 27th and sent her a letter asking her to please find a new home for her dog by Sept 14th. She did not.
The ‘no pets allowed’ clause in the lease was waived by Cyndi’s verbal ok. The letter has officially replaced that clause and Lisa is now in violation of the lease. As a result we asked Cyndi to hand deliver her a letter stating that if your dog is not out by Oct 1st, we will serve you with a notice to vacate the premises.
(Update 9/23/09: Cyndi delivered the letter to Lisa on 9/18. On 9/22 Lisa responded that she has found a temporary home for her dog, starting 10/3, while she looks for new housing. She asked if it was ok to wait 2 days and make the transfer on the weekend. The A-Team, via e-mail, has agreed to that accommodation.)
Report of meeting with independent accountants: Jim, Ron and Cyndi met with Lori-Anne Wilson and Wayne Smith of Smith & Associates on September 10th, 2009 to talk about last year’s financial statement review. Simply put, it was recommended that small groups, such as the Eskimos and Hilltop Guild can be ‘forgiven’ from being included in the financial statement, but other programs, such as Holidaze Bazaar and Discovery Center should be included. It was a very comprehensive meeting and we had much discussion. Jim will write up minutes of that meeting to share with the Council.
Homecoming Sunday update: Deb reported that she had a table and was able to get two volunteers for the Garden Committee. Beyond that it was quiet with great baked goods.
Committee Reports:
House: Guy reported that
o Windows have been replaced on the 3rd floor in both the Sunday School and Community rooms.
o Painting is being completed on the office front.
o We are exploring an $8000. option to convert our oil burner to an oil or gas burner with the flick of a switch depending on the cost of oil or gas at the time.
o C,F&G has asked us to explore the idea of putting hand sanitizer dispensers on the walls throughout the church.
Counting: Peggy Murray has taken over as chair of the counting committee for the 2009-2010 church year and all is well.
Planned Giving: Ron & Chris will write a short article for the beacon to be submitted and reviewed at the next A-Team meeting.
New Business:
Web design: Discussion tabled until our next meeting.
New A-Team members: Chris agreed to call Rod Redstone, a new church member who expressed interest in being on the A-Team, to share ideas of the various committees he could join now and explore his joining the A-Team next June when we rotate off.
The meeting was adjourned at 9:09 p.m.
The next meeting will be held on October 1st, 2009.
Respectfully submitted by: Deb Sandler, Meeting Secretary
Friday, September 25, 2009
Thursday, September 17, 2009
Music Committee
Meeting Minutes of September 10, 2009
Present: Shirley Curry, Kim Early, Anna O’Connor
1. Reviewed and accepted May minutes.
2. Discussed plans for Homecoming Sunday. Kim will call Robin Reinhold to see if she is interested in continuing the Joyful Noise Choir and will make sign up sheets for that, the Children’s Choir, the Meeting House Choir, the Hilltop Ringers, and the Music Committee. Anna will hang some posters and man the table on Homecoming Sunday.
3. Committee members agreed to divide the writing of the thank you notes to those who volunteered for Summer Music.
4. After listing the Reed Organ on Craigslist and having Tom Saturley check with his contacts about auctioning the organ, with no success on either avenue, during the 2008-2009 church year, Kim reported that she contacted the Organ Historical Society and the Organ Clearing House over the summer. The Organ Historical Society does not deal with selling or buying of organs. The Organ Clearing House charges a finders fee, generally paid by the purchaser, which is $1,200 or 5% of the sale, whichever is greater. Kim agreed to contact the Organ Clearing House again to find out if the value is only 2,000 what the finders fee would be. The committee also discussed the possibility of not being able to sell the organ. Options include giving it away or leaving it as is.
5. Shirley reported that Sue Stevens had requested to use the clavinova at the Maine Conference Annual Meeting. Anna volunteered to check with Sue to see if she was still interested in borrowing it and if so if the church or even the conference has insurance for the clavinova to leave the building.
6. The committee set the following dates for its meetings for 2009-2010.
October 1st
December 3rd
February 4th
March 4th (if needed)
May 6th
Meetings will be held at 7 p.m. (Note: Easter is on April 4th in 2010.)
Present: Shirley Curry, Kim Early, Anna O’Connor
1. Reviewed and accepted May minutes.
2. Discussed plans for Homecoming Sunday. Kim will call Robin Reinhold to see if she is interested in continuing the Joyful Noise Choir and will make sign up sheets for that, the Children’s Choir, the Meeting House Choir, the Hilltop Ringers, and the Music Committee. Anna will hang some posters and man the table on Homecoming Sunday.
3. Committee members agreed to divide the writing of the thank you notes to those who volunteered for Summer Music.
4. After listing the Reed Organ on Craigslist and having Tom Saturley check with his contacts about auctioning the organ, with no success on either avenue, during the 2008-2009 church year, Kim reported that she contacted the Organ Historical Society and the Organ Clearing House over the summer. The Organ Historical Society does not deal with selling or buying of organs. The Organ Clearing House charges a finders fee, generally paid by the purchaser, which is $1,200 or 5% of the sale, whichever is greater. Kim agreed to contact the Organ Clearing House again to find out if the value is only 2,000 what the finders fee would be. The committee also discussed the possibility of not being able to sell the organ. Options include giving it away or leaving it as is.
5. Shirley reported that Sue Stevens had requested to use the clavinova at the Maine Conference Annual Meeting. Anna volunteered to check with Sue to see if she was still interested in borrowing it and if so if the church or even the conference has insurance for the clavinova to leave the building.
6. The committee set the following dates for its meetings for 2009-2010.
October 1st
December 3rd
February 4th
March 4th (if needed)
May 6th
Meetings will be held at 7 p.m. (Note: Easter is on April 4th in 2010.)
Monday, September 14, 2009
Spiritual Life and Worship
Meeting Minutes of September 3, 2009
Attending: Elaine Brownell, Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, John McCall
Opening Prayer by Betsy
Review of June 9 Minutes – Approved as written
Request from Sue Stevens – Sue has been the Executive Assistant at the Maine Conference office for 2.5 years and has grown in her faith while serving in matters of administration and communication there. As a continuation of her faith journey she is beginning her second year of studies to become a Commissioned Minister, one of three types of authorized ministers within the UCC. Commissioned ministers would not perform duties of an ordained minister but would specialize in their own area of expertise within the operation of the church. Sue asks for our support as she continues her studies. Betsy will craft a letter that will be reviewed at our next meeting. At that point we'll discuss a submission in the Beacon describing Sue's endeavor and our support of it.
Homecoming Sunday and Fair – Signup sheets were produced and will be on the tables this Sunday. SL&W tables will be in the Gallery opposite the curved wall hallway. Other groups will be set up throughout the church encouraging members to visit and learn about each group. Rick, Dana and Betsy and Debbie will be answering questions and acquiring new members for SL&W sub-groups of Greeters, Ushers, Acolytes, Narthex, Communion, Chancel, Worship Leader, Altar Flowers . We also hope to sign another member for SL&W to fulfill the minimum number. (Music and Lay Visitation, sub-groups of SL&W, will have their own sign up people.)
Salt and Light – Elsa has requested the SL&W create a worship moment about salt to tie in with the Homecoming 2009 theme of Salt and Light, reflecting on Matthew 5:13-16. We opted to talk as a group about salt in our language, expressions, food, cravings and needs. We'll start with definition of salt from the dictionary and assign characters to speak - such as an "old salt", a "salt of the sea" etc.
Hymnal Memorial Bookplates – Debbie and Dana will meet again to work on the book plates, estimating 2 weeks to finalize design, 2 weeks for printing with a target date of Oct. 4 for placement.
Website Update – Upgrades to the site would enable online forms for Sunday school registration, Youth Group permission slips, a link for web based donations, photo additions, more organized information, easier readability and navigation. John has a contact interested in discussing a site upgrade with us. Chris Keiter, Elsa, John, Dana and other interested members will form a group that will consult with the web-designer regarding available options, our priorities, and moderating costs. Once a new site is launched, text and photo updates can be made by a point-person, a volunteer within our church, to whom we can send new and changing content.
Altar Table - With communion going smoothly from the lower placement of the communion table, it's time to consider a table that can stay in the sanctuary rather than be moved each month from from Davidson Loung. A smaller, lighter and more portable table was suggested. We discussed costs of ready made or custom built. Debbie suggests submitting a diagram and dimensions to the Windham Correctional Institution for an estimate as they have an amazing woodworking shop with work being done by the inmates.
Multimedia in Worship Service - After discussion and research on multimedia worship services, Rick is tabling the idea due to lack of time to pursue start up and content development. He hopes the subject can be taken up at another time.
Discussion on John Attending SL&W Meeting – John will continue to meet with SL&W this year.
Next Meeting: Oct.1, 2009
Adjourned at 8:55 PM
Respectfully Submitted,
Dana Wiggins
Attending: Elaine Brownell, Betsy Keiter, Dana Wiggins, Debbie Riley, Rick Angell, John McCall
Opening Prayer by Betsy
Review of June 9 Minutes – Approved as written
Request from Sue Stevens – Sue has been the Executive Assistant at the Maine Conference office for 2.5 years and has grown in her faith while serving in matters of administration and communication there. As a continuation of her faith journey she is beginning her second year of studies to become a Commissioned Minister, one of three types of authorized ministers within the UCC. Commissioned ministers would not perform duties of an ordained minister but would specialize in their own area of expertise within the operation of the church. Sue asks for our support as she continues her studies. Betsy will craft a letter that will be reviewed at our next meeting. At that point we'll discuss a submission in the Beacon describing Sue's endeavor and our support of it.
Homecoming Sunday and Fair – Signup sheets were produced and will be on the tables this Sunday. SL&W tables will be in the Gallery opposite the curved wall hallway. Other groups will be set up throughout the church encouraging members to visit and learn about each group. Rick, Dana and Betsy and Debbie will be answering questions and acquiring new members for SL&W sub-groups of Greeters, Ushers, Acolytes, Narthex, Communion, Chancel, Worship Leader, Altar Flowers . We also hope to sign another member for SL&W to fulfill the minimum number. (Music and Lay Visitation, sub-groups of SL&W, will have their own sign up people.)
Salt and Light – Elsa has requested the SL&W create a worship moment about salt to tie in with the Homecoming 2009 theme of Salt and Light, reflecting on Matthew 5:13-16. We opted to talk as a group about salt in our language, expressions, food, cravings and needs. We'll start with definition of salt from the dictionary and assign characters to speak - such as an "old salt", a "salt of the sea" etc.
Hymnal Memorial Bookplates – Debbie and Dana will meet again to work on the book plates, estimating 2 weeks to finalize design, 2 weeks for printing with a target date of Oct. 4 for placement.
Website Update – Upgrades to the site would enable online forms for Sunday school registration, Youth Group permission slips, a link for web based donations, photo additions, more organized information, easier readability and navigation. John has a contact interested in discussing a site upgrade with us. Chris Keiter, Elsa, John, Dana and other interested members will form a group that will consult with the web-designer regarding available options, our priorities, and moderating costs. Once a new site is launched, text and photo updates can be made by a point-person, a volunteer within our church, to whom we can send new and changing content.
Altar Table - With communion going smoothly from the lower placement of the communion table, it's time to consider a table that can stay in the sanctuary rather than be moved each month from from Davidson Loung. A smaller, lighter and more portable table was suggested. We discussed costs of ready made or custom built. Debbie suggests submitting a diagram and dimensions to the Windham Correctional Institution for an estimate as they have an amazing woodworking shop with work being done by the inmates.
Multimedia in Worship Service - After discussion and research on multimedia worship services, Rick is tabling the idea due to lack of time to pursue start up and content development. He hopes the subject can be taken up at another time.
Discussion on John Attending SL&W Meeting – John will continue to meet with SL&W this year.
Next Meeting: Oct.1, 2009
Adjourned at 8:55 PM
Respectfully Submitted,
Dana Wiggins
Mission and Outreach
Meeting Minutes of September 3, 2009
The meeting was called to order at 7:00 PM by Laurie Cary. Carol Scheffler offered the opening meditation by reading the Beatitudes.
All members were present: Laurie Cary, Maureen Clancy, Sandy Dyer, Mike Kasputes, Richard Parker, Sarah Randall, Carol Scheffler and Greg Wyman, and also Rev. Elsa Peters. We all gave brief introductions around the table.
It was noted that the secretary’s report omitted a discussion of a possible donation to GLSEN. Other than that the report was accepted as written. Laurie reported that thank you notes were received from The Wayside Soup Kitchen, Spurwink Services, Serenity House, the Protestant Hospital Ministry, Andover-Newton Theological Seminary, and The Center for Grieving Children, as well as Friends of the World Food Program, which received $949.60 from the Easter offering. The treasurer’s report was reviewed and accepted with thanks.
Elsa spoke about the upcoming Annual Meeting of the Maine Conference. The theme of the meeting will be “Justice”. She also described a program which will be featured during Advent called “The Advent Conspiracy”, which encourages people to make Christmas less commercial.
We discussed the Micah Project and made plans for an all-congregation mailing. Sandy will prepare the letter for the mailing. A “Mission Moment” will be given on Sunday, September 20th about the program. Maureen will speak at the chapel service and Carol at the 10 o’clock worship. A possible project for this year might be assisting with loading a truck for Konbit Sante.
Sarah described plans for the Homecoming table, featuring an umbrella theme. It was also mentioned that the newly renovated Emergency Food Pantry will be open that morning.
Sarah will get in touch with AnnElissa regarding the next food drive.
Quarterly disbursements of $750 each were designated for:
Habitat for Humanity Bangor Theological Seminary
The Iris Network Equality Maine
Day One Shalom House
Preble Street Lighthouse Shelter (for teens)
Maureen spoke about the Chestnut Street Family Shelter and will look into the possibility of making a donation there.
The program for high school students, GLSN, was discussed and it was decided to give them a $200 donation, from discretionary funds, for transportation to meetings. A check will be given to Deb Therrien.
The next Special Offering will be Neighbors in Need, on October 4th. Laurie will prepare publicity.
We were reminded of the Rummage Sale scheduled for October 24th and advised that helpers will be needed during the week before and for clean-up afterward.
Carol closed the meeting by reading the Beatitudes from “The Message” translation.
Respectfully submitted,
Sandy Dyer
The meeting was called to order at 7:00 PM by Laurie Cary. Carol Scheffler offered the opening meditation by reading the Beatitudes.
All members were present: Laurie Cary, Maureen Clancy, Sandy Dyer, Mike Kasputes, Richard Parker, Sarah Randall, Carol Scheffler and Greg Wyman, and also Rev. Elsa Peters. We all gave brief introductions around the table.
It was noted that the secretary’s report omitted a discussion of a possible donation to GLSEN. Other than that the report was accepted as written. Laurie reported that thank you notes were received from The Wayside Soup Kitchen, Spurwink Services, Serenity House, the Protestant Hospital Ministry, Andover-Newton Theological Seminary, and The Center for Grieving Children, as well as Friends of the World Food Program, which received $949.60 from the Easter offering. The treasurer’s report was reviewed and accepted with thanks.
Elsa spoke about the upcoming Annual Meeting of the Maine Conference. The theme of the meeting will be “Justice”. She also described a program which will be featured during Advent called “The Advent Conspiracy”, which encourages people to make Christmas less commercial.
We discussed the Micah Project and made plans for an all-congregation mailing. Sandy will prepare the letter for the mailing. A “Mission Moment” will be given on Sunday, September 20th about the program. Maureen will speak at the chapel service and Carol at the 10 o’clock worship. A possible project for this year might be assisting with loading a truck for Konbit Sante.
Sarah described plans for the Homecoming table, featuring an umbrella theme. It was also mentioned that the newly renovated Emergency Food Pantry will be open that morning.
Sarah will get in touch with AnnElissa regarding the next food drive.
Quarterly disbursements of $750 each were designated for:
Habitat for Humanity Bangor Theological Seminary
The Iris Network Equality Maine
Day One Shalom House
Preble Street Lighthouse Shelter (for teens)
Maureen spoke about the Chestnut Street Family Shelter and will look into the possibility of making a donation there.
The program for high school students, GLSN, was discussed and it was decided to give them a $200 donation, from discretionary funds, for transportation to meetings. A check will be given to Deb Therrien.
The next Special Offering will be Neighbors in Need, on October 4th. Laurie will prepare publicity.
We were reminded of the Rummage Sale scheduled for October 24th and advised that helpers will be needed during the week before and for clean-up afterward.
Carol closed the meeting by reading the Beatitudes from “The Message” translation.
Respectfully submitted,
Sandy Dyer
Wednesday, July 15, 2009
Diversity Committee
Meeting Minutes of June 7, 2009
Present: Kathy Cotter, Carol Scheffler, Connie Baskett, and Deb Theriault.
Kathy opened the meeting with a reading from “Prayers for 1,000 Years”, a compilation by Elizabeth Roberts.
The minutes from the last meeting were approved.
OLD BUSINESS
• “TYING THE KNOT”: The plan for today’s meeting was to watch “Tying the Knot”, a documentary about same-sex marriage. Since the DVD was not available for the meeting, Deb volunteered to have a cookout/potluck at her house for the movie and a brief meeting on Sunday, August 23 after church.
• SPHS GSA: After the presentation on Diversity Sunday by Betsy Parsons of GLSEN (Gay-Lesbian Student Education Network), the Diversity Committee asked how we could support them. Betsy told us one of their biggest needs was transportation to the GLSEN meetings. In our effort to help South Portland High School’s Gay-Straight Alliance get their students to the GLSEN meetings, it was decided that we would put an article in the Beacon telling people what we are doing to help (purchasing a gas card), that some folks have already stepped forward to help, and letting others know how they can help if interested.* Deb and Carol will put something together right after the meeting in time for this week’s Beacon. There is a Council meeting on June 18 when formal fundraising for this will be discussed (Carol will be attending). A donation directly to GLSEN in the future was also discussed.
• PRIDE PARADE: The Pride parade will be held at noon on June 20, beginning at Monument Square. Deb has contacted Cyndi Alden, and a check has been sent registering us for the parade. Andrew & Elizabeth Lupien have volunteered to be the 2 traffic coordinators that were requested on the registration form. Those of us who can march with the church banner (Deb will bring banner) will meet in the Mitchell Road parking lot to car pool or meet in-town by noon. Deb will make an announcement on Sunday inviting anyone in the congregation who would like to join us to meet us to carpool or at Monument Square. We will also put an announcement in this week’s Beacon. Deb thought perhaps the Pride festival, which is held in Deering Oaks following the parade, would be a great way to publicize Marvin Ellison’s upcoming discussion on marriage equality at FCC on October 22. Since we don’t have a table at the festival, Deb will contact Equality Maine to see if it would be possible to put “flyers” with the information on their table.**
NEW BUSINESS
• “TYING THE KNOT” showing for the congregation. We have planned to show “Tying the Knot” on September 20 after church. It has been suggested that we show it in the Community Room (Joan will check on availability), which has shades for the windows and is a large room, which will be more comfortable and have more room for chairs. Popcorn and refreshments will be served! Deb will check out the “Tying the Knot” website regarding permission to show the DVD to groups if there is no fee being charged, donations, etc.
• YOUTH INVOLVEMENT: We discussed the involvement of the youth of the church in diversity related topics. It was noted that OWL (“Our Whole Lives”, a UCC program offered regarding sexuality) has been discussed in the past but there has been no interest. Elsa has mentioned that perhaps it could be part of the confirmation process. It was decided that we’d like to have Elsa/Aaron/Steve come and talk to us about Elsa’s suggestions in the past. We’d be happy to help in any way we can.
• HOMECOMING: Homecoming is September 13. Deb volunteered, but it was agreed by all that perhaps there should be a discussion about the need for the Homecoming setup after church as it is now. We discussed the fact that no one stops at our table and never really has. Those of us who have represented other boards and committees noted the same experience. It was felt by all that the only table that attracts people at the presentations after church on Homecoming is the Sunday School sign-ups. We are hoping that perhaps a different model could be looked at for Homecoming in the future.
• PREBLE STREET TEEN CENTER: Carol noted that there are lots of clothes for older kids in the Children’s Closet that could be sent to the Teen Center. Deb will regroup and plan on making an announcement to the congregation in the late summer (when new school clothes are being bought) regarding the donation of teen-sized clothing for the Teen Center. A box will be placed in the Narthex for these donations.
• MARVIN ELLISON AT FCC ON OCTOBER 22: We discussed ways to publicize Marvin’s discussion on Marriage Equality. Deb has spoken with Elsa about making a poster and will follow-up on that. Everyone has volunteered to help with getting the posters up around the community. Kathy will contact local publications like the Sentry, the Forecaster, Cape Courier, Current, as well as SPTV. Deb will contact other area churches, the new Portland Daily Sun, and see if Bill Nemitz might be interested in writing something. It was also suggested that Marvin might like to bring along some of his books in case folks were interested in them.
• UPCOMING CLASSES: Elsa’s upcoming bible study on marriage and John’s on the separation of church and state were mentioned. We all agreed we are very fortunate to have ministers who are so supportive and pro-active around the topic of marriage equality!
In light of this past year’s Diversity Sunday stories of “hidden” diversity in the congregation, it was hoped that perhaps in the future we could make such stories a part of worship on an occasional basis throughout the year.
NEXT MEETING: AUGUST 23rd COOKOUT/POTLUCK/MOVIE/MEETING at Deb Theriault’s house after church (just down the hill at 26 O’Neil Street). Bring a dish to share, we’ll have some food, fellowship, a movie, and a brief meeting!
HAVE A WONDERFUL SUMMER!!
Respectfully submitted,
Deb Theriault
* after the article for the Beacon was submitted, we were notified that it was edited as it seemed too much like fundraising. We need to be careful and make sure we clear things like this with the Council.
** regarding placing “flyers” regarding Marvin’s presentation on the Equality Maine table at the Pride festival, it was again requested that this be brought to the Council before doing so. Because of the dates, Council meeting June 18 and Pride festival June 20, we’ll have to see if timing allows if the plan is okayed.
Present: Kathy Cotter, Carol Scheffler, Connie Baskett, and Deb Theriault.
Kathy opened the meeting with a reading from “Prayers for 1,000 Years”, a compilation by Elizabeth Roberts.
The minutes from the last meeting were approved.
OLD BUSINESS
• “TYING THE KNOT”: The plan for today’s meeting was to watch “Tying the Knot”, a documentary about same-sex marriage. Since the DVD was not available for the meeting, Deb volunteered to have a cookout/potluck at her house for the movie and a brief meeting on Sunday, August 23 after church.
• SPHS GSA: After the presentation on Diversity Sunday by Betsy Parsons of GLSEN (Gay-Lesbian Student Education Network), the Diversity Committee asked how we could support them. Betsy told us one of their biggest needs was transportation to the GLSEN meetings. In our effort to help South Portland High School’s Gay-Straight Alliance get their students to the GLSEN meetings, it was decided that we would put an article in the Beacon telling people what we are doing to help (purchasing a gas card), that some folks have already stepped forward to help, and letting others know how they can help if interested.* Deb and Carol will put something together right after the meeting in time for this week’s Beacon. There is a Council meeting on June 18 when formal fundraising for this will be discussed (Carol will be attending). A donation directly to GLSEN in the future was also discussed.
• PRIDE PARADE: The Pride parade will be held at noon on June 20, beginning at Monument Square. Deb has contacted Cyndi Alden, and a check has been sent registering us for the parade. Andrew & Elizabeth Lupien have volunteered to be the 2 traffic coordinators that were requested on the registration form. Those of us who can march with the church banner (Deb will bring banner) will meet in the Mitchell Road parking lot to car pool or meet in-town by noon. Deb will make an announcement on Sunday inviting anyone in the congregation who would like to join us to meet us to carpool or at Monument Square. We will also put an announcement in this week’s Beacon. Deb thought perhaps the Pride festival, which is held in Deering Oaks following the parade, would be a great way to publicize Marvin Ellison’s upcoming discussion on marriage equality at FCC on October 22. Since we don’t have a table at the festival, Deb will contact Equality Maine to see if it would be possible to put “flyers” with the information on their table.**
NEW BUSINESS
• “TYING THE KNOT” showing for the congregation. We have planned to show “Tying the Knot” on September 20 after church. It has been suggested that we show it in the Community Room (Joan will check on availability), which has shades for the windows and is a large room, which will be more comfortable and have more room for chairs. Popcorn and refreshments will be served! Deb will check out the “Tying the Knot” website regarding permission to show the DVD to groups if there is no fee being charged, donations, etc.
• YOUTH INVOLVEMENT: We discussed the involvement of the youth of the church in diversity related topics. It was noted that OWL (“Our Whole Lives”, a UCC program offered regarding sexuality) has been discussed in the past but there has been no interest. Elsa has mentioned that perhaps it could be part of the confirmation process. It was decided that we’d like to have Elsa/Aaron/Steve come and talk to us about Elsa’s suggestions in the past. We’d be happy to help in any way we can.
• HOMECOMING: Homecoming is September 13. Deb volunteered, but it was agreed by all that perhaps there should be a discussion about the need for the Homecoming setup after church as it is now. We discussed the fact that no one stops at our table and never really has. Those of us who have represented other boards and committees noted the same experience. It was felt by all that the only table that attracts people at the presentations after church on Homecoming is the Sunday School sign-ups. We are hoping that perhaps a different model could be looked at for Homecoming in the future.
• PREBLE STREET TEEN CENTER: Carol noted that there are lots of clothes for older kids in the Children’s Closet that could be sent to the Teen Center. Deb will regroup and plan on making an announcement to the congregation in the late summer (when new school clothes are being bought) regarding the donation of teen-sized clothing for the Teen Center. A box will be placed in the Narthex for these donations.
• MARVIN ELLISON AT FCC ON OCTOBER 22: We discussed ways to publicize Marvin’s discussion on Marriage Equality. Deb has spoken with Elsa about making a poster and will follow-up on that. Everyone has volunteered to help with getting the posters up around the community. Kathy will contact local publications like the Sentry, the Forecaster, Cape Courier, Current, as well as SPTV. Deb will contact other area churches, the new Portland Daily Sun, and see if Bill Nemitz might be interested in writing something. It was also suggested that Marvin might like to bring along some of his books in case folks were interested in them.
• UPCOMING CLASSES: Elsa’s upcoming bible study on marriage and John’s on the separation of church and state were mentioned. We all agreed we are very fortunate to have ministers who are so supportive and pro-active around the topic of marriage equality!
In light of this past year’s Diversity Sunday stories of “hidden” diversity in the congregation, it was hoped that perhaps in the future we could make such stories a part of worship on an occasional basis throughout the year.
NEXT MEETING: AUGUST 23rd COOKOUT/POTLUCK/MOVIE/MEETING at Deb Theriault’s house after church (just down the hill at 26 O’Neil Street). Bring a dish to share, we’ll have some food, fellowship, a movie, and a brief meeting!
HAVE A WONDERFUL SUMMER!!
Respectfully submitted,
Deb Theriault
* after the article for the Beacon was submitted, we were notified that it was edited as it seemed too much like fundraising. We need to be careful and make sure we clear things like this with the Council.
** regarding placing “flyers” regarding Marvin’s presentation on the Equality Maine table at the Pride festival, it was again requested that this be brought to the Council before doing so. Because of the dates, Council meeting June 18 and Pride festival June 20, we’ll have to see if timing allows if the plan is okayed.
Thursday, July 9, 2009
Council
Meeting Minutes of June 18, 2009
Members present: Chris Keiter, Chris Dow, Sally Sutton, Nancy MacLean, Carol Zechman, Elsa Peters, Jean Siulinski, Sally Hinkley, Deb Andrews, Bob Morse, Carrie Skeffington, Roger Addor, and Andy Ellis.
Guest: Stan Jordan
New members: The Council welcomed new members Carrie Skeffington, Roger Addor, Bob Morse.
Minutes review: Minutes for the May Council meeting were approved.
Minister’s Time: Elsa discussed her selection of a topic for Homecoming Sunday: Jesus’ thoughts on salt and light.
Rummage Sale: The Council revisited the discussion from the previous meeting about items for the rummage sale currently being stored in Guptill Hall, and the subsequent conversation with Prudy Wiggins who has led the rummage sale for many years. The Council agreed that Prudy’s great efforts on behalf of the church in this role have been extremely valuable and expressed the hope that she will continue to lead the rummage sale in the future. The Council suggested that a backup plan be developed so that the rummage sale could continue even if Prudy were unable to lead it. The Council understood that the items for the fall rummage sale would remain in Guptill Hall until the sale, meaning that Homecoming Sunday would not be able to use all of the hall.
Vote on additional nominations: The Council voted on the following nominations: Council: Matt Early -- Nancy moved, Jean seconded, all approved.
SL&W: Elaine Brownell replacing Ed Saxby -- Nancy moved, Chris Dow seconded, all approved. The Council will wait until September to vote on nominations for the vacancies on the EG&F and SL&W teams.
Selection of Moderator and Vice Moderator: Chris Keiter will stay on as Moderator. Nancy MacLean agreed to be Vice Moderator. Elsa pointed out that Vice Moderator does not need to become Moderator the next year and Nancy suggested that we make sure this was included in the minutes.
Follow up regarding hospitality tasks: The Council decided that Jesus’ birthday cake did not need to be eliminated, and it was suggested that this item reside with SL & W in the division of hospitality tasks proposed at the previous Council meeting.
The new suggested division is:
SL&W: Ash Wednesday Breakfast, Good Friday Supper, Elder Luncheon, Jesus' birthday cake on Christmas Eve
EG&F: Church Picnic, Confirmation Celebration, Coffee Hours
Search Committee: New Minister Welcome, New Minister Installation
Pilgrim Lodge Camperships: 9-12 campers received camperships and Elsa reported that she had received several emails expressing thanks.
Business Referral Directory update: Chris Keiter gave an update on the discussion after worship on the 14th about a future Business Referral Directory for church members. The meeting was facilitated by Don Russell and Chris Keiter. Attendees were supportive of the idea. Some concerns were expressed at the meeting about limiting any liability for the church in relation to the listed business activities, but it was felt that this issue could be adequately addressed through a disclaimer on the website. At the council meeting, some concerns were expressed about “hacking”, but it was suggested that the risks posed to this site were no greater than those posed to the church’s present website. Further logistical details, such as who will update and maintain the site remain to be determined. Don Russell has agreed to lead the project.
Discussion of Diversity Committee request: The Council discussed a request from the Diversity Committee for donation of gas cards that had been published in the Beacon without the normal process of Council approval for fundraising efforts. It was decided that the article did describe a fundraising activity that should have been reviewed by the Council. As part of this discussion, it was suggested that the Council should develop clear criteria for the Council to use when evaluating whether a fundraising activity should be approved. Sally Sutton moved that the Council address this issue in the next year. Carol seconded, and the Council approved. Nancy volunteered to work on this and Deb agreed to assist. Without those criteria, the Council was not able to approve this fundraising activity at this time and will suggest the Diversity Committee approach the Mission Team regarding use of their funds or a portion of the Social Witness Ministries budget line item.
Budget oversight: Chris Keiter reported that the Administration Team is researching the possibility of a more comprehensive church budget, and the Council will continue to discuss in September. The Council also reviewed the year to date budget vs. actual and some questions were raised regarding lower than expected revenue in the Rental Property line, and higher than expected expenditures in the Youth Ministry line. Chris and Elsa will check to make sure that the money for the Sunday School curriculum was correctly drawn from the Supplies and Equipment line, and not from Youth Ministry.
Council members ending their terms: The Council thanked Sally Sutton, Jean Siulinski, and Carol Zechman for their energy, ideas, and support over the past few years as their terms come to an end.
The meeting was adjourned at 9:00 p.m.
Recorded by: Andy Ellis
Next meeting: September 17th
Opening/Recorder: TBD
Members present: Chris Keiter, Chris Dow, Sally Sutton, Nancy MacLean, Carol Zechman, Elsa Peters, Jean Siulinski, Sally Hinkley, Deb Andrews, Bob Morse, Carrie Skeffington, Roger Addor, and Andy Ellis.
Guest: Stan Jordan
New members: The Council welcomed new members Carrie Skeffington, Roger Addor, Bob Morse.
Minutes review: Minutes for the May Council meeting were approved.
Minister’s Time: Elsa discussed her selection of a topic for Homecoming Sunday: Jesus’ thoughts on salt and light.
Rummage Sale: The Council revisited the discussion from the previous meeting about items for the rummage sale currently being stored in Guptill Hall, and the subsequent conversation with Prudy Wiggins who has led the rummage sale for many years. The Council agreed that Prudy’s great efforts on behalf of the church in this role have been extremely valuable and expressed the hope that she will continue to lead the rummage sale in the future. The Council suggested that a backup plan be developed so that the rummage sale could continue even if Prudy were unable to lead it. The Council understood that the items for the fall rummage sale would remain in Guptill Hall until the sale, meaning that Homecoming Sunday would not be able to use all of the hall.
Vote on additional nominations: The Council voted on the following nominations: Council: Matt Early -- Nancy moved, Jean seconded, all approved.
SL&W: Elaine Brownell replacing Ed Saxby -- Nancy moved, Chris Dow seconded, all approved. The Council will wait until September to vote on nominations for the vacancies on the EG&F and SL&W teams.
Selection of Moderator and Vice Moderator: Chris Keiter will stay on as Moderator. Nancy MacLean agreed to be Vice Moderator. Elsa pointed out that Vice Moderator does not need to become Moderator the next year and Nancy suggested that we make sure this was included in the minutes.
Follow up regarding hospitality tasks: The Council decided that Jesus’ birthday cake did not need to be eliminated, and it was suggested that this item reside with SL & W in the division of hospitality tasks proposed at the previous Council meeting.
The new suggested division is:
SL&W: Ash Wednesday Breakfast, Good Friday Supper, Elder Luncheon, Jesus' birthday cake on Christmas Eve
EG&F: Church Picnic, Confirmation Celebration, Coffee Hours
Search Committee: New Minister Welcome, New Minister Installation
Pilgrim Lodge Camperships: 9-12 campers received camperships and Elsa reported that she had received several emails expressing thanks.
Business Referral Directory update: Chris Keiter gave an update on the discussion after worship on the 14th about a future Business Referral Directory for church members. The meeting was facilitated by Don Russell and Chris Keiter. Attendees were supportive of the idea. Some concerns were expressed at the meeting about limiting any liability for the church in relation to the listed business activities, but it was felt that this issue could be adequately addressed through a disclaimer on the website. At the council meeting, some concerns were expressed about “hacking”, but it was suggested that the risks posed to this site were no greater than those posed to the church’s present website. Further logistical details, such as who will update and maintain the site remain to be determined. Don Russell has agreed to lead the project.
Discussion of Diversity Committee request: The Council discussed a request from the Diversity Committee for donation of gas cards that had been published in the Beacon without the normal process of Council approval for fundraising efforts. It was decided that the article did describe a fundraising activity that should have been reviewed by the Council. As part of this discussion, it was suggested that the Council should develop clear criteria for the Council to use when evaluating whether a fundraising activity should be approved. Sally Sutton moved that the Council address this issue in the next year. Carol seconded, and the Council approved. Nancy volunteered to work on this and Deb agreed to assist. Without those criteria, the Council was not able to approve this fundraising activity at this time and will suggest the Diversity Committee approach the Mission Team regarding use of their funds or a portion of the Social Witness Ministries budget line item.
Budget oversight: Chris Keiter reported that the Administration Team is researching the possibility of a more comprehensive church budget, and the Council will continue to discuss in September. The Council also reviewed the year to date budget vs. actual and some questions were raised regarding lower than expected revenue in the Rental Property line, and higher than expected expenditures in the Youth Ministry line. Chris and Elsa will check to make sure that the money for the Sunday School curriculum was correctly drawn from the Supplies and Equipment line, and not from Youth Ministry.
Council members ending their terms: The Council thanked Sally Sutton, Jean Siulinski, and Carol Zechman for their energy, ideas, and support over the past few years as their terms come to an end.
The meeting was adjourned at 9:00 p.m.
Recorded by: Andy Ellis
Next meeting: September 17th
Opening/Recorder: TBD
Monday, July 6, 2009
Mission and Outreach Team
Meeting Minutes of June 4, 2009
Present: Laurie Cary, Sarah Randall, Greg Wyman, Carol Scheffler, AnnElissa Leveque, Linda Skinner, Maureen Clancy, Sandy Dyer.
Laurie opened the meeting with a meditation from The Upper Room booklet. A thank you note from the Cathedral Church of St. Luke Soup Kitchen was noted. Thanks were expressed to AnnElissa and Linda, who are leaving the team. Richard Parker and Mike Kasputes were announced as new members. Refreshments were enjoyed during the meeting.
The minutes of the May meeting were accepted.
The treasurer’s report was presented. $639.84 had been dispersed to the Elder Ministry program.
Disbursements of $750 were voted to:
• The Center for Grieving Children
• Serenity House
• Wayside Evening Soup Kitchen
• Andover-Newton Theological School
• Spurwink Services
• The Protestant Hospital Ministry
The planned painting project at Friendship House was cancelled because of wet weather.
The Micah Project was discussed. We hope to form a subgroup of volunteers to organize projects. An all-congregation mailing is planned for the fall to create lists of interested people and ideas for projects. Sandy will prepare a draft of the letter for the September meeting. Possible projects were discussed, including reading at elementary schools, the Iris Network, and helping at the PROP office.
The Food Pantry bags will be collected this coming Sunday.
Laurie is following up on the request from the Parish Host program for descriptions of programs and subgroups, for information to be given to new members.
Sandy and Maureen agreed to take over the monthly purchase of birthday cakes for Long Creek Youth Center.
Laurie distributed lists of members, service assignments, officers, and the schedule for devotions and recorders.
Plans for Homecoming Sunday (September 13th) will be reviewed at the September meeting.
Members expressed thanks to Laurie for her hard work as Chair of the Team.
The meeting closed with a reading from Psalm 29.
NEXT MEETING:
Thursday, September 3rd, at 7:30 p.m.
Opening/closing devotions: Carol Scheffler
Recorder: Sandy Dyer
Present: Laurie Cary, Sarah Randall, Greg Wyman, Carol Scheffler, AnnElissa Leveque, Linda Skinner, Maureen Clancy, Sandy Dyer.
Laurie opened the meeting with a meditation from The Upper Room booklet. A thank you note from the Cathedral Church of St. Luke Soup Kitchen was noted. Thanks were expressed to AnnElissa and Linda, who are leaving the team. Richard Parker and Mike Kasputes were announced as new members. Refreshments were enjoyed during the meeting.
The minutes of the May meeting were accepted.
The treasurer’s report was presented. $639.84 had been dispersed to the Elder Ministry program.
Disbursements of $750 were voted to:
• The Center for Grieving Children
• Serenity House
• Wayside Evening Soup Kitchen
• Andover-Newton Theological School
• Spurwink Services
• The Protestant Hospital Ministry
The planned painting project at Friendship House was cancelled because of wet weather.
The Micah Project was discussed. We hope to form a subgroup of volunteers to organize projects. An all-congregation mailing is planned for the fall to create lists of interested people and ideas for projects. Sandy will prepare a draft of the letter for the September meeting. Possible projects were discussed, including reading at elementary schools, the Iris Network, and helping at the PROP office.
The Food Pantry bags will be collected this coming Sunday.
Laurie is following up on the request from the Parish Host program for descriptions of programs and subgroups, for information to be given to new members.
Sandy and Maureen agreed to take over the monthly purchase of birthday cakes for Long Creek Youth Center.
Laurie distributed lists of members, service assignments, officers, and the schedule for devotions and recorders.
Plans for Homecoming Sunday (September 13th) will be reviewed at the September meeting.
Members expressed thanks to Laurie for her hard work as Chair of the Team.
The meeting closed with a reading from Psalm 29.
NEXT MEETING:
Thursday, September 3rd, at 7:30 p.m.
Opening/closing devotions: Carol Scheffler
Recorder: Sandy Dyer
Subscribe to:
Posts (Atom)
