Adminstration Team

Meeting Minutes of February 3, 2011
Recorder: Deb Sandler


Present: Ron Bennett, Guy Gledhill, Chris Mills, Jim Otis, Rod Redstone, Deb Sandler and Cyndi Alden (Business Manager).

Call to Order: Chris called the meeting to order at 7:06 p.m. Deb agreed to be secretary for this meeting and Jim agreed to be secretary for the March 3 meeting.

Minutes of the Admin Team January 6, 2011 Meeting: Reviewed and accepted as written.

OLD BUSINESS:
Financial Statements and Budget:
Financial results for the month of January were reviewed. The year is 8.3% complete. Revenues stand at 8.3% of the year’s budget.

Expenses are about 10.7% of the year’s budget. Overall, actual income and expenses vs. the budget appear reasonable. The financial report was unanimously accepted. Once the Discovery Center has provided Cindy with their year-end data she will be prepared for the annual financial review with Smith & Associates which will take place on February 8. The Discovery Center and Holly Daze Bazaar are included in that review as requested by the Council in 2009.

Tenant Update:
509 Sawyer Street: Guy and Tom will do an inspection of this house this month to check on several electrical issues brought forward by the tenant. Pending the inspection the A-Team will decide whether it is time to return the rent to the original cost of $1000/month.

331 Cottage Road, 1st Floor: The Art Gallery held its Open House in January. The new inside basement door was installed to create privacy from those people bringing rummage sale items to store in the basement. 2nd Floor: All’s well.

Church Insurance Renewals:
Cyndi sent a copy of our insurance policy to the team in January. We tabled any further discussion until we hear a review from Scott Stacy.

Team Member Replacement:
Chris agreed to take a list, provided by Cyndi, of the current Counting Members and write a letter asking if any of them would be interested in serving on the A-Team in the future.

Committee Reports:
Counting: All appears to be working smoothly.

House: The door has been installed. Signage has been ordered for the Narthex/coatroom area. Placement for those signs will be determined with the help of David Allen. The committee will meet soon to discuss the bids for painting the Sanctuary which Tom has been busy compiling.

Planned Giving: Ron agreed to run the same 4 articles, which he wrote last year, in the Beacon later on this year.


NEW BUSINESS:
Annual Meeting: Both Ron and Deb expressed gratitude to Matt Early for the excellent job that he did explaining the 2011 Proposed Church Budget at the Annual Meeting last Sunday. His presentation was so clear, concise and complete that the vote was taken with no questions needing to be asked. Thank-you Matt!

Date of Next Meeting: Thursday, March 3, 2011 at 7 p.m.

Meeting adjourned 7:55 p.m.