Administration Team

Meeting Minutes of November 4, 2010
Recorder: Guy Gledhill

Present: Ron Bennett, Guy Gledhill, Deb Sandler, Chris Mills, Jim Otis and Cyndi Alden (Business Manager).


Call to Order: Jim called the meeting to order at 7:05 p.m. Per the rotation schedule Guy will record this meeting and run the next meeting.

Minutes of the Admin. Team October 7, 2010 Meeting: Reviewed and accepted as written.

OLD BUSINESS:
Finance: Things are looking great, we may do OK for 2010; $27,284 was projected for a loss, and we do better as we near the end of year.

Tenant Update: Sawyer Road house - we are still dealing with a dog issue. Cindy will talk with Pam about what was discussed between Pam and the tenant. We are working on getting this tenant back to her full rent. We lowered last year due to a loss in job. We discussed the commercial space, corner house, first floor. We have a 1,000 sq. ft. and will put up a large sign outside. If we get no takers, we may list with a commercial broker. Top floor corner house doing great.

Planned Giving: Ron is still working on this and will place another article in the Beacon.

Committee Reports:
Counting: Chair, Peggy Murray is doing well.

House: Chair, Guy Gledhill.
• The house committee is working on pricing at this time for a system that will allow us to switch from oil to natural gas to heat our church anytime we wish. We would be able to switch back and forth.
• We had a discussion on the east wall of the Guptill Hall, moisture in the wall affecting the paint. We are continuing to watch and get ideas that will fix it once and for all.
• We are watching the steeple repair work and making sure that we fixed the leak before we get into paint the Sanctuary.
• We are also obtaining price for signage in the church to better direct people.

Insurance: We are still working on this item for review.


NEW BUSINESS:
New Budget: We went over the Admin. Team budget for 2011. We adjusted our Rental Property income as we still have the corner house 1st floor empty. We also adjusted our room rentals due to the Discovery Center situation. We did discuss rental increases for the two houses in future times. Our expenses were in line with an increase to utilities, price of oil. The budget was accepted as changed.

Choir: Discuss the need to replace chairs in the undercroft for choir practice; this will come out of Shirley’s budget. This year, the Eskimos are buying the first set.

Beacon: Discussed the need to get communication to the members. Talked about emailing the Beacon, but all do not read all emails sometimes. Mailings can be expensive. Placing some in the Narthex for members to pick up on Sundays. This will always be a continuing discussion.


Date of Next Meeting: Thursday December 2, 2010 at 7:00 p.m.

Meeting adjourned 8:16 p.m.