Administration Team

Meeting Minutes of December 2, 2010
Recorder: Ron Bennett

Present: Ron Bennett, Guy Gledhill, Chris Mills, Rod Redstone and Cyndi Alden (Business Manager).

Call to Order: Guy called the meeting to order at 7:07 pm. Ron agreed to record this meeting and run the next meeting in January.

Minutes of the Admin Team November 4, 2010 meeting: reviewed and accepted as written.

OLD BUSINESS:
Financial Statements and Budget: Financial results through November 30 were presented by Cyndi. The year is 92% complete. Revenues are at 90.3% of year’s budget. Decrease in revenues is due to reduced tenant rental income and reduced room rental income.

Expenses are at 90.8% of year’s budget. Decrease in expenses is due to lower spending by each of the teams. The most significant item affecting the A Team is reduction in utilities (fuel oil) which is at 68.7% of the year’s budget at November 30. Because fuel oil for 2011 will probably be over budget due to significantly rising prices, a decision was made to completely fill the oil tanks at the end of 2010.

Tenant Update: Tenant at 509 Sawyer Street house is unlikely to be able to pay our previously suggested rent increase in January according to Cyndi.

A new tenant will be occupying the first floor commercial unit at 331 Cottage Road for an artist studio. Rent is $1,200 per month and could begin by mid-December 2010. No repairs will be required. Guy indicated that we will consider installing a programmable thermostat in the first floor unit.

Insurance Renewals: No discussion.

Team Member Replacement: Ron stated that Scott Stacey has indicated that he would like to become a member of the A team in June. He will attend the next meeting to get to know the members.

COMMITTEE REPORTS:
Counting: No report. All appears to be going well.

House: Guy reported the following:
• The east wall of Guptill Hall is continuing to blister. It is being continually evaluated to determine if the wall is leaking. If it is leaking through porous concrete, outside excavation might be required to apply sealing.
• The steeple repairs of last summer appear to be successful in keeping water out.
• A suggestion was made to set the sanctuary thermostat lower by 2 degrees on Sunday mornings. Two team members indicated that the sanctuary was too hot the past few Sundays.

Planned Giving: Ron indicated that he is working on a fourth article to appear in an upcoming issue of the Beacon.

NEW BUSINESS:
There was discussion of an email from Elsa to Jim & Cyndi on November 16 concerning the Cornerstone Fund. It appears to be mutual fund tied in to the UCC that promises a rate of return on a five year investment of 4.5% vs. 3% for five year CD’s. To receive the extra1.5% return, an investor must designate a “give-back” gift of at least 10% to a UCC church. The fund’s securities are not insured by the FDIC or any other entity. The members of the A team were somewhat concerned about promoting this type of investment idea without more information. Ron agreed to discuss the Cornerstone Fund with Elsa.

Date of Next Meeting: Thursday January 6 at 7:00 p.m.

Meeting adjourned 7:51 p.m.