Administration Team

Meeting Minutes of June 3, 2010
Recorder: Ron Bennett

Present: Ron Bennett, Deb Sandler, Guy Gledhill, Jim Otis, Chris Mills, Rod Redstone and Cyndi Alden (Business Manager).

Call to Order - Deb called the meeting to order at 7:05 p.m. Ron agreed to record this meeting and run the next meeting in September.

Minutes of the Admin. Team May 6, 2010 Meeting - reviewed and accepted as written.

OLD BUSINESS:
Financial Statements and Budget: Financial results through June 3 were presented by Cyndi. The year is 42% complete. Revenues stand at 35% of year’s budget, but endowment support of $48,750 had not been requisitioned by Cyndi as of June 3. If it had been received, revenue would be at 45.5%. Most exciting revenue item is the per capita contributions which now stand at 153% of year’s budget.

Expenses are at 44.7% of year’s budget. This appears to be in line as 50% of employee annuity and insurance has been paid. Also, Mission has paid out over 50% of its budget and will reduce second half payments to meet budget.

Tenant Update: Tenant at 509 Sawyer Street house has agreed to now pay $800. per month (up from $700). She will be contacted before year end to hopefully increase rent to $900. A new tenant at 331 Cottage Road has moved in at a rent of $750.

Chancel Railing: An article was inserted in the most recent Beacon describing the railing and requesting additional contributions. No response to date.

Church Signage and Rummage Storage: Guy reported that these issues are in progress. Guy did note that there is available storage area in the basement at 331 Cottage Road that could be used for storing rummage items. Guy will contact the first floor tenant for approval.

COMMITTEE REPORTS:
Counting: No report. Peggy Murray reported subsequent to the meeting that counting is all set through the summer.

House: Guy reported the following:
• The roof is complete. The total cost exceeded the amount reported last month by $9,000 due to extensive flashing required both at the steeple and at the chimney.
• Two birch trees at 331 Cottage Road will have to be removed as their roots are growing into the foundation.

Planned Giving: Ron’s third article appeared in the most recent Beacon. He will hopefully prepare a fourth article later this summer. Two individuals have indicated to him their intention to provide for the church in their wills.

Website Subcommittee: Guy announced that the web site design and implementation contract has been awarded by the committee.

NEW BUSINESS:
A church member who is an account executive at a local insurance agency has asked to review our property insurance. Ron agreed to contact the member to determine if he wants to be a volunteer consultant or become the church’s insurance agent. If he wants to volunteer his services, he will be invited to meet with the team. If he wants to be chosen as our agent, he will be asked to propose on our contracts next year, because annual policy renewals are due soon, and it would not be prudent to change agents on such short notice.

Date of Next Meeting: Thursday September 9, 2010 at 7 p.m.

Meeting adjourned 7:58 p.m.