Administrative Team

Meeting Minutes of March 5, 2009

Present: Ron Bennett, Eben Marsh, Deb Sandler, Guy Gledhill, Chris Mills and Cyndi Alden.

The meeting was called to order by the Acting Chair Guy Gledhill at 7:05 p.m.

The minutes of the February 5, 2009 meeting were reviewed and accepted.

Old Business:
Cyndi lead a review of our financial statements.

Cyndi reported that Old Crow Gallery is behind two months in rent payments. Also, the tenant occupying the Bungalow has lost her job, and may need to vacate. Stephan Popp visited our meeting to explain why he is behind in his payments.

The Committee voted unanimously to terminate our lease with Steve Popp, et al. Cyndi will compose a suitable letter to Potts advising him of our action and that he is to vacate the property by April 1, 2009.

Cyndi will also contact the occupant of the Bungalow to work out new terms that will be suitable to both parties until June, 2009, when the Committee will revisit that lease to determine the lease terms beyond June.

Committee Reports:
Counting – Cyndi provided a new stamp which will expedite the Counting Committee’s endorsements of collection checks for Sunday deposits.

House – Guy presented an update of the activities of the House Committee. Please refer to HC Report attached.

Planned Giving – Ron reported that the PGC is continuing to discuss the details of its program. Ron also shared that the PGC felt that due to the current economy that this was not a good time to approach potential supporters.

New Business:
Heating Oil – The Team discussed the current level of fuel prices, and requested Cyndi to solicit companies for prices now rather than to wait until the fall season.

The meeting was adjourned at 8:35 p.m.

Next Meeting: April 2, 2009

Respectfully submitted by: Eben Marsh, Acting Secretary