Administrative Team Meeting

Minutes of Meeting: December 4, 2008

Present: Ron Bennett, Eben Marsh, Deb Sandler, Guy Gledhill and Cyndi Alden.

The meeting was called to order by the Meeting Chair Eben Marsh at 7:05 p.m. Ron Bennett was appointed Meeting Secretary.

The minutes of the November 6, 2008 meeting were reviewed and accepted.

Old Business:
Financial Statements and Budget: Cyndi lead a review of our financial statements and budget. Revenues are slightly behind budget. Cyndi expects rents to be at the budgeted totals by year end. Because the Council has requested all teams to spend only truly necessary funds for the rest of 2008, Cyndi estimates that total expenses will be below budget, and the deficit which was originally budgeted at $-28,176 will come in at a lower deficit.

Tenant review: Our tenants were current in their rent payments through November. No rent payments have been received for December.

Planned Giving: Ron reported that Ellie Baker and Chris met on November 20. The committee intends to prepare messages to be inserted in the Beacon on a regular basis starting in late January or early February. Ellie will prepare the messages, which will be reviewed at the next PGC meeting on January 4. Ellie strongly believes that the message should be kept simple at first and emphasize bequests.

Bulletin Board Policy: The Bulletin Board Inventory prepared by Deb (see attached) was reviewed. The Team agreed with Deb’s comments on the attached Inventory and decided that no policy is required. A policy could negatively affect the life and spirit of the church.

Committee Reports:
Counting: No new report. To date, the system appears to be working fine.

House: Guy presented the report based on the House Committee Meeting Minutes (see attached). It was specifically pointed out that the burned out bulbs in the sanctuary chandeliers cannot be change by Tom until the choir pews saved by the Chancel Committee are removed from in front of the large ladder at the bottom of the stairs.

New Business:
The proposed By-Laws were reviewed. The Team suggested changing the first responsibility of the Admin Team at section 6.3 (A) from “oversight for establishing procurement policies” to “overseeing (or monitoring) procurement policies”. This change was suggested because the policies have already been established.

The meeting was adjourned at 7:45 p.m.

The next AT meeting will be held on January 8, 2009.

Respectfully submitted by: Ron Bennett, Meeting Secretary