Administration Team Meeting

Minutes of Meeting: November 6, 2008

Present: Ron Bennett, Eben Marsh, Deb Sandler, Jim Otis, Guy Gledhill, Chris Mills and Cyndi Alden.
The meeting was called to order by the Acting Chair Deb Sandler at 7:05P.
The minutes of the October 2, 2008 meeting were reviewed and accepted.

Old Business:
Financial Statements and Budget: Cyndi lead a review of our financial statements and Budget. Also, the Admin Team reviewed its proposed 2009 Budget. All team budgets are being solicited by the Council’s Budget Committee. Cyndi will represent the Admin Team on the Budget Committee. The AT made no changes from what was proposed, and voted to submit as proposed and dated 11/6/08.

Tenant review: Our tenants were current in their rent payments through October. No rent payments have been received for November.

Coffee Hour: The EF & G Committee will continue to solicit volunteers to put the coffee out following Sunday service. Thus, the AT’s proposal of 10/2/08 is withdrawn.

AT talk: It was reported that Chris did a great job!

Bulletin Board Policy: This matter came about last year in anticipation of the 275th Anniversary. Chris developed and submitted to the AT a sample policy. Using it, the AT developed a suggested policy guideline which will be presented to the Council.

Committee Reports:
Counting: Brian Wallace has created a counting schedule and staffing through December 31, 2008. To date, it appears to be working fine.

House: The painting on the front of the Church is underway. We are having a heating consultant come in to analyze our heating system. The objective is to gain efficiency and to save on heating costs. The recently renovated stained glass window in the Chapel must have a protective shield placed over it per our insurance provider. The chandelier lights are being replaced with higher efficiency bulbs. A rug was repaired??? The Simplex cost was reduced to $902/year.

Planned Giving: Ron reported that Ellie Baker will develop a suggested approach at an upcoming meeting. Ron anticipates that a simple and educational packet will become available for use by the PGC. Ellie suggests that the Maine Community Fund be used for ???

The meeting was adjourned at 8:20P
The next AT meeting will be held on December 4, 2008
Respectfully submitted by: Eben Marsh, Acting Secretary