Administration Team

Meeting Minutes of January 6, 2011
Recorder: Chris Mills

Present: Ron Bennett, Guy Gledhill, Deb Sandler, Chris Mills, Jim Otis, Rod Redstone, Cyndi Alden (Business Manager) and Scott Stacy (visiting).

Call to Order: Ron called the meeting to order at 7:02 p.m. Per the rotation schedule, Chris will record this meeting and run the next meeting.

Introductions: Ron introduced Scott Stacy who is considering A-Team membership.

Minutes of the Admin Team December 2010 Meeting: reviewed and accepted as written.

OLD BUSINESS:
Finance: Cyndi reports that 2010 expenses were down 9% and revenues were up 12%. The budget deficit for 2010 was just under $4000, reduced from $27,000.

Tenant Update:
• Sawyer - Cyndi has not heard from tenant concerning tenants job status. Cyndi believes tenant will not be in a position to raise rent (currently $800 mo.) soon . In our desire to work with tenant, the rent was to move from $800 to $900 to $1000 by June. Guy suggested Cyndi keep us informed of situation.
• Cottage Road (1st floor) - the first floor has been rented as of December 15 as an Art Gallery. The Art Gallery owners signed a one year lease and paid the December and January rent of $1200 month. They requested that a new door be installed above the side door steps to prevent people who are using the basement to store rummage sale items from entering their first floor space. The A-Team agreed to do this.
• Cottage Road (2nd floor) - this lease is for $750 month. Cindy reports the tenant is happy.

Major Maintenance Fund: The fund was explained for the benefit of our guest.Major projects to all three properties in recent years were reviewed for Scott.

Signage: The House Committee is working on 2 new directional signs for the Narthex.

Insurance: After a discussion on our insurance policy,Cyndi agreed to scan the current policy and send a copy to the Team, including Scott, for review. Insurance is up for renewal in October. The Team agreed a review should be done by March/April.

Team Member Replacement: The A-Team needs two new members by June. Scott will inform us of his intentions and Guy will talk with his son-in-law. Chris suggested polling counting team for interest.

COMMITTEE REPORTS:
Counting: Chair Peggy Murray sent Cindy a list of who is scheduled to count each week. Things are working well.

House: Chair Guy Gledhill. We are still in the waiting phase to see if there are any leaks from the steeple work before we consider painting the sanctuary.We have had one quote so far.
Guy reports that the east wall of Guptill Hall is damp. Many teams have worked on trying to solve this issue in the past. The House Committee is watching and brainstorming new causes and solutions.

Planned Giving: Ron put an article in the December Beacon.

NEW BUSINESS:
Cornerstone Fund: We were asked by Elsa to look into the option of recommending participation in the Cornerstone Fund to the congregation. After looking over the fund Ron advised that it would not be in our best interest to participate. Both Elsa and the
A-team strongly agreed.

Financial Review: Smith and Associates will have a report by the end of February.



Date of Next Meeting: Thursday February 3, 2011 at 7 p.m..

Meeting adjourned 8:06 p.m.